Site layout etiquette 1, site selection
The selection of the venue should be based on the number of people attending the meeting and the content of the meeting. It is best to meet the following standards:
First: the size should be moderate. The venue is too big, the number of people is too small, and there are too many empty seats, which gives participants a feeling of depression; The venue is too small, too many people, crowded together, like a farmer's market, not only appears stingy, but also can't hold the meeting at all. Therefore, British Prime Minister Churchill once said: Never use a room that is too big, but use a room with the right size. ?
Second: the location should be reasonable. If the meeting called by history breaks up in an hour or two, you can set the venue in a place where the participants are concentrated. For meetings lasting more than one day, the venue should be set as close as possible to the residence of the participants to avoid the participants running back and forth.
Third: the supporting facilities should be complete. Meeting personnel must check the lighting, ventilation, sanitation, service, telephone, sound reinforcement, recording, etc. Not because. The last meeting was held here, and there was no problem. Just thinking rashly? Will it be as smooth this time? . Otherwise, losses may be caused. Fourth: there must be a parking lot. Modern society is called a meeting? A pair of sandals and an umbrella? Not many people came to the meeting. Cars and motorcycles must have parking spaces to drive.
2. Layout of the site
When arranging the venue, you can arrange the venue according to different personnel.
First: round table; Is this form suitable for 10? A meeting of about 20 people. Seating arrangements should pay attention to let guests or superior leaders face to face with business leaders and accompanying personnel. The top leader of the guests should sit in the middle of the south or at the door, and the top leader of the enterprise should sit opposite the superior leader. Sit diagonally opposite each other at the same level.
Second: mouth shape; If you use a long square table. This form is more suitable for meetings with a large number of people than round tables;
Third: classroom type. This is the most widely used form, which is suitable for meetings with the purpose of conveying information and instructions. At this time, the number of participants is relatively large, and there is no need to discuss and exchange views among participants. In this form, the podium sits opposite the audience.
The seats on the rostrum are arranged according to the positions and social status of the personnel. The chairman's seat is in the middle of the first row, and the rest are arranged in turn according to the principle of left down and right up.
3. Preparation of meeting materials The meeting group should prepare the necessary materials about the meeting topics, sort them out and distribute them to the participants in a folder for them to read and prepare for their speeches.
Matters needing attention in site layout 1. Preparation of venue items
1, clean up, put the conference table and a sufficient number of conference chairs, adjust the seat position, face to face at the same level. Customized welcome banners can be hung at the entrance of the venue or at an appropriate location indoors.
2. Place flowers, such as the open space in the middle of an oval long table and the corner of the conference room. In addition, you can also order bouquets on the meeting table, but you should grasp the size, not too big or too high, and the color of the flowers can be determined according to the theme of the meeting.
3. Determine the number of participants and personnel, print seating cards, prepare pens, notebooks and other items, and take your positions.
4. Prepare multimedia equipment and complete debugging.
5, desktop items, right in front of the seat card, coasters and cups, the cup handle to the right 45 degrees, put disinfection wipes near the cup position is not ready, fruit or bottled purified water can be placed in front of the left hand, in case the leader does not drink tea, put a notebook in the middle, and put a pen on the right side of the notebook. Other items, such as laser pens and detachable paper towels, can be placed at will. Pay attention to the uniformity of the desktop and don't be too crowded and messy.
Second, the venue layout
1. Conversely, the rostrum and the delegates' seats face each other, highlighting the position of the rostrum. Divided into auditorium shape, classroom shape, string moon shape.
2. All-round style, no special podium? All the participants sit together. Divided into circle, ellipse, rectangle and polygon.
3. Semi-enclosed, between the opposite type and the fully enclosed type, there is a rostrum, but the delegates are arranged in front and on both sides, which not only highlights the status of the rostrum, but also has a harmonious atmosphere? More suitable for small and medium-sized working meetings. It is divided into horseshoe shape, T shape and arch bridge shape.
4. Decentralization, the venue is divided into several centers, and each center has a main table. To a certain extent, it can not only highlight the status and role of the main table, but also provide participants with a variety of communication opportunities, making the atmosphere more relaxed and harmonious. Divided into round table, square table and V-shape.
Among them, the rostrum must be arranged in the front row, and the back row can be arranged in a column or column as needed. The podium and microphone can be set on the podium to highlight the importance of the speech, and there should be a lounge next to the podium for important meetings.
Third, the meeting seating arrangement
First of all, please ask the leaders to determine the accurate list of people seated on the rostrum.
Secondly, only in China's government etiquette, it is necessary to make sure that the person with the highest status sits in the center of the front row of the podium, and the others are arranged in the order of first left and then right, first left and then right. In other business occasions, especially foreign affairs occasions, the opposite is true, and the right is the top.
Seating arrangements for venue personnel
1. Horizontal arrangement method, that is, according to the list of meeting personnel, in the order of surname strokes or unit name strokes, horizontally arranged from left to right.
2. Vertical arrangement method, that is, the horizontal arrangement method is changed from left to right to front to back, and the horizontal arrangement method is changed from left to right to staggered arrangement around the podium.
Fourth, create the atmosphere of the venue.
The atmosphere of the venue directly affects the mood of the participants and is related to the effect of the meeting.
1. sign; emblem
Hanging the full name of the meeting above the rostrum in the form of eye-catching slogans is the emblem. Logo can reflect the seriousness of the meeting and stimulate the active participation of participants.
2. the emblem.
That is, the logo that can embody or symbolize the spirit of the conference is usually hung in the center of the front and upper part of the venue. The emblem can be the symbol of the organization, such as party emblem, national emblem, league emblem, police badge, etc. , you can also collect it from the public.
Others, lighting, pay attention to the brightness of lighting. Generally speaking, the lights on the podium are brighter and more tonal than the lights on the delegates' seats under the stage. It should be noted that different colors will give participants different sensory stimuli, such as red, pink, yellow and orange, which will make people feel warm and brilliant. Blue, green and purple suitable for celebration meetings are solemn and elegant, which will make people feel serious and correct. Suitable for general working meetings, flags and important meetings. It is advisable to insert some flags inside and outside the venue to set off. Simple and lively slogans can inspire the spirit of the participants and strengthen the theme of the meeting. Appropriate flowers can give people a fresh and lively feeling, which can not only decorate the atmosphere of the meeting, but also alleviate the long-term fatigue of the participants.