In recent years, in order to implement the requirements of health planning in various regions, meet the needs of the medical market under the new situation, and solve the problems of difficult and expensive medical treatment for the masses, the government has greatly increased its investment in the capital construction of local medical units [1]. With the increase of new infrastructure and the continuous reconstruction and expansion of some old buildings, infrastructure files have gradually become an important basis for engineering construction projects and an inseparable part of hospital file management. Its utility is the same as that of the later hospital medical record management, and it plays an important role in hospital management [2]. "Archives Law of People's Republic of China (PRC)" stipulates that projects whose archives have not been accepted or failed to be accepted shall not be accepted. This shows the importance of capital construction archives in hospital engineering projects. 1 Importance of hospital infrastructure archives Hospital infrastructure archives are first-hand materials formed in hospital construction activities and belong to the category of scientific and technological archives [3]. Infrastructure archives not only involve all documents in the form of words, charts, audio-visual images formed in the whole process of project establishment, examination and approval, bidding, survey, design, construction, supervision and completion acceptance, but also involve records of construction processes and achievements such as transformation, decoration and equipment installation after delivery. It is not only the proof of the decision-making achievements of hospital leaders, but also the crystallization of the collective wisdom of employees in the capital construction department and the spiritual wealth in the history of hospitals. This spiritual wealth has become an important basis for engineering construction, use management, engineering maintenance and reconstruction. 1. 1 provides a historical basis for the planning, construction and management of hospitals. Infrastructure files are always consistent with the actual appearance of the engineering objects they reflect. The hospital infrastructure archives not only truly record the general situation of the proposed project before the hospital investment decision, the site selection of the construction project, the topography, geological exploration and hydrological investigation of the construction site, but also objectively demonstrate, analyze and evaluate the technical feasibility and economy of the project through the documents in the feasibility study stage. 1.2 provide first-hand information for controlling economic losses and cracking down on corruption and bribery. The infrastructure archives not only witnessed the history of the hospital, but also recorded its development process. The investment budget data in the infrastructure archives, a series of data such as design change approval, economic visa, bid price, contract, negotiation records, completion drawings, etc. in the bidding process, as well as final accounts data, became an important basis for the later audit department to review, and became an important basis for controlling economic losses, cracking down on corruption and bribery, and maintaining a clean government. 2 problems existing in the management of hospital infrastructure archives At present, although the hospital archives management system is relatively sound, the management of infrastructure archives is not standardized, the application of information technology is not enough, and scientific and technological means have failed to play their due role in the management of infrastructure archives, which is far from the rapid development of hospitals [4]. The lag of infrastructure archives management is also closely related to the quality of infrastructure managers, which is manifested in the following aspects: 2. 1 Infrastructure data cannot be filed in time. In the process of project construction, the construction unit, the construction unit and the supervision unit often only pay attention to the construction subject, the project progress and the project quality, ignoring the file quality and the timely compilation of the completed files, which leads to the failure of the construction unit to submit the completed drawings in time after the completion acceptance, resulting in the delay in the filing of infrastructure projects. There are also some technical personnel of construction units who have not filed the materials formed in their work in time, or some materials have not been returned in time after borrowing. All these situations may cause the destruction and loss of infrastructure materials, which will not only affect the quality of archives, but also affect the later work. 2.2 The compilation and compilation of capital construction data is not standardized. Some website archivists have low technical quality and lack basic professional knowledge and filing ability [5]. In the process of capital construction in our hospital, it is often found that the construction company's capital construction materials are compiled carelessly, and the number of contact sheets is discontinuous or repetitive. Some of the filing documents prepared by the construction unit have unclear handwriting and drawings, or the signing procedures are incomplete; Some documents are written and drawn with pencils and ballpoint pens, or copies are used instead of originals, which greatly reduces the quality of archives [6]. The regular meeting records of supervision units are not detailed, wrong and meaningless, which seriously affects the quality of infrastructure files. 2.3 The compilation of as-built drawings does not meet the requirements. As-built drawings are an important part of capital construction archives, the core of capital construction archives, and the important basis for later audit review. In the acceptance of engineering projects, the most common problem is the compilation of as-built drawings. Some construction units did not prepare the as-built drawings in time, which could not guarantee the timeliness and accuracy of the as-built drawings. In some units, the concealed works are not clearly displayed on the drawings, the design changes are not clear, and the signing procedures are incomplete, which seriously affects the quality of the drawings. 2.4 The hospital lacks corresponding comprehensive management talents. At present, the professional level, theoretical level and educational level of archival professionals in China are uneven, which is far from the requirements of the development of the times [7]. Hospital infrastructure archivists are often temporarily transferred from the comprehensive archives room or the part-time staff in the infrastructure office. Uneven professional level, theoretical level and cultural level lead to low comprehensive management level of infrastructure archives. Part-time staff of the Infrastructure Office are not clear about the scope of data archiving in the compilation of infrastructure archives, and lack experience in sorting out archived documents. Due to the lack of professional knowledge in infrastructure, it is difficult for archivists to temporarily archive and consult the information that is too professional once it is involved. 2.5 Hardware measures are not in place. Construction units, supervision units and construction units often set up reference rooms in temporary buildings on the site, one for the convenience of filing construction materials in time, and the other for consulting the required documents in time. At the same time, it also caused some disadvantages. First of all, the firmness and safety of temporary housing are poor. In case of severe weather such as strong wind and heavy snow, temporary houses collapse, which will lead to the destruction of infrastructure materials. Thirdly, the effect of temporary houses against insects and moisture is poor, which is not conducive to the storage of infrastructure files. 3. Suggestions on strengthening the effective management of hospital infrastructure archives 3. 1 Strengthening the management of infrastructure archives 3. 1. 1 Strengthening publicity and cultivating the archives awareness of all staff. Use meetings and classes to publicize the importance of infrastructure files to all employees. Under the leadership of the leaders, they studied the Archives Law of People's Republic of China (PRC), the Interim Provisions on Archives Management of Capital Construction Projects of the National Archives Bureau, and the Measures for Archives Acceptance of Major Construction Projects, so that they realized the importance and potential value of comprehensive archives, filed their important materials in time, and returned the borrowed materials in time. Make the idea of strengthening archives management deeply rooted in the hearts of the people. 3. 1.2 Strictly require the construction unit and supervision unit to ensure the quality of archives. All units are required to designate a person in charge of archives work, establish a management organization suitable for the task of infrastructure archives work, formulate a archives management system, and do a good job in collecting, sorting, archiving and keeping the documents and materials of infrastructure projects within their respective responsibilities. Strictly review the materials submitted by each unit, and all the materials with irregular writing, illegible handwriting, unclear drawings, incomplete signing procedures and wrong numbering will be returned. The supervision archivist is required to truthfully record the minutes of the project meeting to ensure that there is evidence to follow in the later period. 3. 1.3 Prepare the project completion documents according to the specifications. According to the Archives Law of People's Republic of China (PRC), the completion documents are compiled by the construction unit and audited by the supervision unit. Hospital infrastructure management department and supervision should urge the construction unit to prepare the completion documents in time. The contents involved in the original design and construction drawing should be reflected in the as-built drawing (table) without omission. The handling of construction quality accidents and changes in design documents, including changes in words, figures and graphics, must be reflected in the as-built drawings; No construction drawing, but the actual construction and completion of the project, must prepare the completion map; Cancelled construction drawings shall not be compiled into as-built drawings, but the basis for cancellation must be included in the as-built description. Each as-built drawing shall be stamped with the as-built stamp, and the signing formalities shall be complete, and it shall not be signed on behalf of it. 3. 1.4 Perfecting various rules and regulations The hospital should establish and improve various systems of project file management, including perfecting the file collection system, sorting system, filing system, confidentiality system, statistical system, borrowing and registration system, etc. , and comprehensive management. The person in charge of capital construction should effectively manage the implementation of the responsibility system for personnel work in the archives department and the training of archives management personnel; At the same time, it is necessary to implement the project file management funds and necessary office equipment and information management funds. 3. 1.5 Establish the work responsibility system and the personnel responsibility system, and randomly check the implementation of the responsibility system of the department personnel who manage the project files at any time to check the completeness, accuracy and systematicness of the files. 3.2 Training high-quality archives management talents The hospital lacks comprehensive management talents who understand both infrastructure and archives management. In order to manage hospital infrastructure archives well, hospital leaders should attach importance to the quality training of archivists [8]. First, the archival work of capital construction projects should be synchronized with the project construction process and incorporated into the project construction management procedures. Through publicity, training and other forms, widely publicize the laws, regulations and systems of the party and the state on archives work. Third, send new archivists to participate in post training courses for archivists and various academic exchanges on archives and infrastructure construction, improve their comprehensive level, promote them to change their concepts, constantly update their knowledge, improve their knowledge structure, broaden their horizons, and become high-quality compound archivists. 3.3 Improving hardware facilities The hardware conditions of hospital construction sites are one of the necessary conditions for file management, and the quality of hardware facilities directly affects the quality of files [9]. First of all, the infrastructure files are stored in temporary housing on the construction site, so it is difficult to resist the damage caused by bad weather. Therefore, in the construction of temporary housing, it is required to strengthen the archives work. In case of bad weather, it is required to adopt an emergency plan and mobilize all personnel to rescue materials. In the winter of 2007, heavy snow destroyed some temporary houses in other construction sites in this city. After receiving the news, the leaders of our hospital immediately took emergency measures to remove the materials in the temporary houses immediately and reinforce all the temporary houses again to prevent the materials from being destroyed. Third, the hospital should provide a complete set of file accessories, computers and photocopiers for the infrastructure archives. Third, hospitals should take fire prevention, anti-theft, pest control and temperature and humidity control measures to ensure the safety of archival entities and information.
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