How to write good reporting materials
How to write good reporting materials. Reporting refers to the oral presentation made by subordinates to their superiors in formal occasions. This process must be reasonable and fluent. For This aspect may be a bit difficult for those who are not familiar with it. Let me share how to write good reporting materials below. How to write good report materials 1
Work report materials refer to the manuscripts used by the person in charge of a region, a department, or a unit to report work to superior leaders or agencies on some more formal occasions. In addition to oral reports (actually there are also drafts), reporting work to superior leaders generally requires the preparation of reporting materials. The quality of work reports directly reflects the reporter's ideological level and work ability, and is related to whether he or she can win the recognition and support of superior leaders or agencies for the relevant work. So how can we write good reporting materials? What issues should be paid attention to and grasped? Here I would like to share some superficial views.
1. The report must be targeted. All inspections and surveys have their own specificities. When superiors go to their units to conduct research or inspect and guide work, they will usually say hello in advance, ask for a report on a certain task or an overall work situation, and sometimes make specific requests. This determines to a certain extent the issue of "what to write and how to write" reporting materials. If it is a joint inspection of multiple departments and projects, the report of any unit or project cannot be missed (in one year, during the comprehensive target management assessment, a certain town suffered considerable losses because it did not report on tourism and other projects). Once you understand this point, you can be on target and avoid taking detours. In terms of conception, we must achieve "three surrounds".
First, it must be written around the intentions and requirements of the superior leader’s report. Superior leaders always have a certain purpose when listening to subordinates' work reports. They have clear requirements for what situations they listen to, how long they listen to, what form they take, and the scope of reporting. Therefore, writing report materials must be prepared closely around the superior leaders’ intentions and requirements for listening to the report. The first way to grasp the leader's intention is to contact the leader directly and ask for instructions, and the second is to learn about it through the staff around the leader.
Second, it is necessary to write around the concerns and excitement of the superior leaders. If superior leaders or agencies do not have specific requirements for hearing work reports, is it impossible to prepare reporting materials? Of course not. An effective approach is to closely grasp the concerns and excitement of superior leaders to draft reporting materials. This requires that before drafting reporting materials, we must carefully study and understand what the leaders listening to the report are most concerned about in the past and recent times, what they are currently focusing on, and what they emphasize the most, and then grasp their concerns and excitement points, and figure out "what they want most." "What to listen to" is a basic question, and we use this to prepare materials. Methods of understanding: First, learn through the staff around the leader. The second is to learn about it through radio, television and newspapers. The third is to understand through relevant meetings.
Third, it must be written around the language style and thinking characteristics of the superior leader. This is a higher requirement and more difficult to operate. If you don’t know much about the language style or thinking characteristics of your superior leaders, it will be more difficult to grasp them. For example, some leaders pay attention to ideological aspects and require rational analysis; some leaders emphasize reality and require the use of facts or figures to speak; some leaders like to use parallel sentences and pay attention to the neatness and contrast of sentence patterns; some leaders do not deliberately pursue The formal beauty of language requires that the language be plain and natural, and the meaning can be expressed clearly; some leaders like to use popular famous sayings and aphorisms, and some leaders like lively mass language; some leaders like to get straight to the point and to the point, and some leaders I like to make insinuations, tell stories, etc. Therefore, when drafting report materials, it is necessary to grasp the language style or thinking characteristics of superior leaders as much as possible, enhance pertinence, and strive to make the reporting materials closer to their language style or thinking characteristics.
2. The report should be focused. When drafting reporting materials, we must grasp the main contradictions and highlight the key points of work. In January 1958, during the Nanning Conference, Li Rui and Lin Yishan were asked to report their opinions on the construction of the Three Gorges Project to Mao Zedong and other central leaders.
I understand that "discussing" means explaining, analyzing, synthesizing, and refining a series of materials to explain the situation more clearly, systematically, and comprehensively, so that superior leaders can understand the truth and ins and outs of the matter, and learn from the facts behind the facts. Find out the essential issues, rise to the theoretical level, and draw regular conclusions. So, how to reflect the ideological nature in the reporting materials? In my opinion, there are three main points to grasp: First, we must be good at rational analysis. The second is to be good at digging deeply. The third is to be good at comprehensive summarization.
5. The report must be clearly structured. Reporting materials generally include work progress, effectiveness of practices, experience and inspiration, existing problems and deficiencies, future plans, etc. In terms of structure, the context should be very clear, the lines should be single, and there should not be too many layers. Reporting materials are mainly meant for people to listen to, which requires that the reporting language should be realistic, concise, objective, informative, flesh-and-blood, and lively. It cannot always be dry, just a few opinions and a few bones. When you speak with examples and figures, you should speak with examples and figures, and what should be quantified should be quantified. When it is necessary to be virtual, it must also be "virtual". What should be summarized should be summarized, and what should be summarized should be summarized. How to write good reporting materials 2
Reporting work is a regular and basic work. It is for subordinates to report to their superiors the progress and completion of a work stage or a specific work, so that the superiors can be comprehensive, accurate and objective , truly grasp the implementation of work by departments at all levels. The quality of reporting work directly affects the decision-making of superior leaders, and the quality of reporting materials also reflects the leadership ability and work level of the reporting subject. Therefore, writing good reporting materials is crucial important. So how to write good reporting materials? My personal experience mainly includes the following four points:
First, it must be targeted. First, collect materials based on the theme and purpose of the report. Secondly, we must find out what the superior leaders value most and what they want to hear most. Only by focusing on this report can the leadership interest be stimulated. Again, it is necessary to understand the thinking characteristics and language style of superior leaders, so that the reporting ideas and language are close to the leadership.
The second is to keep the language concise. The first is that policy theory must be applied to "points". Work reports will inevitably mention some guiding ideologies and principles, but we cannot list everything from Marxism-Leninism to the Scientific Outlook on Development and a series of policies in the report, causing listener fatigue. When applying policy theories, we should pay attention to the conditions, scope and nature of the work, and pay attention to the use of policy theories that have guiding significance for solving specific problems and specific matters. The second is to use as few or no general words and numbers as possible. When it comes to the nature and quantity of specific matters and objects, we should try to reduce the use of general words such as "part of", "some", "a certain range", "some extent", etc., and never use "it is said", "someone has reported" and " "How many fractions" and other uncertain words. Once again, it’s important to say something meaningful. There cannot be just "leadership attention" without specific measures to strengthen leadership; there can only be "pioneering and innovative" without new ideas and new measures; there can only be "in-depth and meticulous" without the specific embodiment of "deep" and "detailed"; It cannot be all empty words, gimmicks, empty words and leadership remarks that do not touch on the essence of the work and specific issues. And use more short sentences, as short as possible, and the language should be crisp, powerful, and catchy. Be careful not to make up words artificially and add words or sentences rigidly for the sake of neat contrast.
The third step is to write the height. Reporting on tree materials is a process of summarizing, improving, and sublimating, and the height must be written down. It is necessary to express one's own thoughts and opinions in the explanation of work examples. It is easy to create a preaching atmosphere to the audience if it is separated from the expression of thoughts on specific work. Specifically, it is to highlight the highlights of the work, explore personal things, and analyze them thoroughly. We should start from the specific work, grasp the essence, avoid piling up superficial materials, and let the superiors make insightful suggestions. The purpose of superiors listening to reports is not only to understand the work progress of subordinates, but also to improve their own work so as to better guide the work of subordinates and gain experience. Therefore, when reporting, it is necessary to put forward suggestions that are of guiding significance to the work of the current level and superiors, so that leaders can gain insights and gains.
Fourth, the structure must be clear. Reporting materials generally include work progress, work results, existing problems and suggestions, future work plans, etc.
How to lay out the entire material, what to write first and what to write next, what to emphasize and what to abbreviate should be reasonably arranged according to the time requirements of the report and the leadership intention. Be thorough when talking about achievements so that leaders can get excited as soon as they hear it. When talking about problems, you should be straightforward and dare to touch on the focus of conflicts, but you should mention fewer case-specific and short-term problems to avoid listing large and small problems at the same time, which will affect the performance display effect. When reporting plans, it is necessary to put forward some principled and directional things when it comes to overall work; when it comes to specific issues, it is necessary to take some targeted and operational measures. How to write good report materials 3
Premise: The topic must be well grasped
Clarify the main intention. Superiors generally have a strong purpose when listening to subordinates' work reports, and have clear requirements for the content, scope, time, form, etc. of the report. This requires us to accurately understand what the superior values ??most and what they want to hear most. Be targeted.
Grasp the characteristics of leadership. Different superiors have different requirements for work reporting due to differences in functional division of labor, work experience, way of thinking, language style, etc.
Basics: grasp the situation well
Understand the situation thoroughly. The decision-making and deployment of relevant work by superiors is overall, strategic and guiding, and is an important theoretical basis for writing report materials. Therefore, these major policies and decision-making arrangements must be thoroughly understood.
Find out the underlying situation. Reporting materials require a large amount of solid content to support them. It is necessary to have a clear understanding of the status of grassroots work, achievements, experience, practices and relevant data.
Keep an eye on the “inside story.” Based on the actual work at this level, we conduct careful analysis and sorting out, summarize experiences and lessons, accurately identify existing problems and deficiencies, and clarify future work ideas and development directions.
Key point: The layout of the article must be in place
The structure must be reasonable. In accordance with the requirements of "clear levels, complete paragraphs, clear outlines, coherent ideas, smooth connections, and rigorous logic", the basic situation, main practices, existing problems, next steps, etc. are reasonably arranged so that the reporting materials are well-organized and relaxed. Spend.
The details should be appropriate. The writing of report materials must correctly handle the relationship between point and aspect, general and special, so as to have both the presentation of "points" and the condensation of "aspects".
The language should be concise. Reporting materials should avoid being cumbersome, sloppy, and full of nonsense in terms of language expression. They should be easy to understand, natural, smooth, and concise.
Core: The content arrangement must be in place
The key points must be highlighted. It is necessary to distinguish the priorities and use more pen and ink on content that has something to say, thoughts to dig out, and experiences to summarize.
The point of view should be clear. Pay attention to extracting distinctive thoughts, insights and viewpoints from past work, so that the reporting materials are enlightening and thought-provoking, and leave a deep impression on superiors.
To highlight the characteristics. It is to fully describe the characteristic practices of "I have what others don't have, I have the best when others have it, and I have the best when others are excellent", the most unique measures are written brilliantly, and the most vivid experiences are written down in place.
The materials must be authentic. The biggest feature of reporting materials is that they speak with facts. It is necessary to seek truth from facts, tell the truth and report the actual situation, and conduct repeated verification and scientific demonstration of the relevant situations reported and the data involved to ensure accuracy.
Guarantee: careful modifications must be in place
Further review the content. It mainly depends on whether there are any problems with the ideas, whether the opinions are correct, whether the content is outstanding, and whether the materials are true. You should check repeatedly to see if there are any adjustments or changes that need to be made.
Further explore the structure. Mainly to reconsider and rethink whether the logic of the reporting materials is strict, whether it echoes before and after, and whether it is organically unified.
Consider the words further. Review the report materials word by word to see if there are still errors in punctuation, uneven writing, or unclear sentences, etc., and promptly discover errors and make corrections.