The "five essentials" for secretarial staff to improve their writing ability

As the leading organization, the office undertakes the functions of assistant, consultant and coordination. Running a document is one of the "three big things" in office work. Only when the writing level is improved and the writing work is done well, the functions of the office, such as staff assistance and government service, can be better brought into play, and the government decrees can be ensured to be smooth and efficient. However, it is not easy to really improve the level of writing work. It requires the writing staff to have extensive cultural knowledge, profound moral accomplishment, high professionalism and skillful writing skills. As the saying goes: sand gathers into a tower, and water drops wear through it. How can office writers improve their writing skills in an all-round way? I think the following "five essentials" should be achieved and put forward for your reference.

first, be sensitive to learning. The sage said: sensitive and eager to learn, not ashamed to ask questions.

learning is an important event in our daily life. Generally speaking, most of the written materials coming out of the office have a high starting point, strong policy and considerable breadth and depth; In addition, some materials are still temporarily assigned, requiring a few days or even hours to submit the manuscript. At this time, if office writers don't have a certain pen talent, full belly talent and sophisticated materials, it will be difficult to meet the needs of their work. The ancients said, "If you don't learn, you can't be versatile, and if you don't learn, you can't become a talent." Learning is the foundation and guarantee for office writers to improve their work level. Therefore, office writers should pay great attention to sensitivity. First of all, we should be brave enough to carry forward the spirit of "nails" and be good at squeezing time to study. Overcome the fact that the office post is special, the work is heavy, and it is difficult to concentrate on systematic study at ordinary times. Maintain due tenacity, hard work and hard work, always keep learning in mind, squeeze time to read books, newspapers and online reading, skillfully put learning into work, and do a good job in learning. Secondly, we should broaden our learning knowledge and enrich our learning contents. "when books are used, they hate less." For office writers, no knowledge is useless, and nothing is impossible to learn. Ancient and modern Chinese and foreign, astronomical geography, science and education culture, folk proverbs, positive and negative examples, etc., are all inclusive. Only by learning more and reading more, can we think about problems comprehensively, see problems deeply and write materials in depth. Third, we should avoid the important and be empty, and pay attention to learning methods. Everyone's time and energy are limited. Although writing requires us to be a versatile "miscellaneous family", it is obviously impossible to know everything and be good at everything, so there is a problem of learning methods. Combined with office work practice, I think the following three methods can be adopted: first, read through, but look at the outline. For example, for knowledge of history and literature, as long as you know and master its essence; The second is to read, in order to know. Such as newspapers, magazines, famous sayings, seasonal short messages, etc.; The third is intensive reading and Excellence. Such as industry legal knowledge, official document writing and processing knowledge. Through the combination of thorough reading, abstract reading and intensive reading, we should learn more and be eclectic, and constantly improve our own writing ability, policy and theoretical level and professional knowledge, so as to know people first, fully and deeply, thus continuously enhancing the predictability and creativity of writing.

the second is to learn from others. That is to say, office writers should pay great attention to extensive collection and accumulate writing materials bit by bit.

thick accumulation can make thin hair. Xunzi, a great educator in the Warring States period, also mentioned in "Persuading Learning": If you don't accumulate steps, you can't reach a thousand miles, and if you don't accumulate small streams, you can't become a river. Only by accumulating and absorbing a large number of materials at ordinary times can office writers enrich their vocabulary, broaden their knowledge and highlight novelty, and the drafted materials will be vivid and meaningful, and will not be monotonous and old-fashioned. Of course, learning is also a kind of collection and accumulation, but it is not enough to accumulate by learning alone; We should also adopt the method of collecting armpits into furs, like bees collecting honey, collecting them bit by bit and collecting them extensively. First, there must be layers. Focus on the accumulation of theoretical knowledge of the party's line, principles and policies, extensively collect books and periodicals on political theory, theoretical articles published in party newspapers and magazines, and leaders' speeches, etc., grasp the policy basis, grasp the political line, and use it for our own purpose, so as to avoid the phenomenon of writing materials by feeling and saying the wrong thing. Second, be flexible. Collecting materials is a very tedious job. In order to collect comprehensive and valuable materials, we must flexibly use various methods, absorb, summarize and sort them out in multiple channels, angles and forms. You can copy or cut and paste famous articles, famous sayings, epigrams and novel ideas you see in newspapers and magazines, list the items and mark the source for reference; The commonly used local conditions, output value income, economic operation and growth data of the unit and industry can be recorded by charts or tables to ensure that it is clear at a glance when used; Information materials and short message languages appearing on the Internet can be copied or downloaded when necessary to enrich the database. Third, we should pay attention to pertinence. In particular, we should pay close attention to the development of the industry and the unit, the information dynamics of major decisions and major issues, so as to grasp the cause and effect of the incident. People who are willing to do their daily work should take advantage of various opportunities and occasions to pay attention to collecting leaders' speeches, instructions and speeches, keep up with leaders' thinking, grasp leaders' intentions, and understand leaders' language styles, so as to sum up and refine opinions and opinions that are of guiding significance to the overall work.

the third is to be thoughtful. "Learning without thinking is useless, thinking without learning is dangerous".

The process of thinking itself is the continuation and deepening of the learning process, and it is also an important way to improve the level of writing work. Being diligent and good at thinking will help us turn what we usually hear, see and learn into knowledge and ability, and promote the sublimation of writing skills. First, we should learn to put ourselves in other's shoes and improve our thinking level. Be good at docking leadership ideas, stand at the height of leadership to see the overall situation, think about problems, seek development, thoroughly understand the upper feelings, master the lower feelings, think about what the leaders think, seek the concerns of the leaders, be targeted, integrate and grasp the direction; Good at reverse thinking, multi-directional thinking, thinking a few more reasons about everything that happens in front of me, not subjective and arbitrary, not echoing others; Be good at observing from many angles, find personality from * * * and grasp the law from personality. Only by standing at a high angle, thinking and asking many questions, can the written articles be magnificent, original and thoughtful. Second, we must learn to compare and learn from each other. Only by comparison can there be a gap, and only by reference can there be progress. To improve the level of office writing, we must be good at summing up and comparing ourselves. We should always analyze and evaluate our own writing process, often carefully review, analyze and summarize the drafting work of the manuscript, and especially repeatedly speculate and think about the manuscript revised by the leader, so as to accurately grasp the thinking and language style of the leader. Only through horizontal and vertical comparison can we find out the problems, find out the gaps and realize the truth. We should dare to learn from others' good experience and good brushwork, which can also be said to be a three-dimensional comparison. By other's faults, wise men correct their own. Through three-dimensional comparison and careful consideration, the experience and experience will naturally deepen, and the grasp of written materials will also rise from perceptual knowledge to rational knowledge.

the fourth is to practice diligently. Office work is for leaders, and so is writing work.

In the face of new situations, new problems and new contradictions, it is far from enough for writers to look through materials and think behind closed doors. The ancients said it well: what you get on paper is always shallow, and you never know that you have to do it. In order to improve the level of writing-assisted politics in office, we must go deep into the grassroots, practice, investigate and study, and master the first-hand information in detail. First of all, we should highlight the key points. It is necessary to combine the hot spots, difficulties and doubts, blind spots and bright spots of this system, this unit and this stage to conduct targeted research. Secondly, we must go deep and really "sink". Go deep into the grass roots, communicate more with cadres and masses in different positions, business households and consumers in different classes, listen to their voices, collect their suggestions, dig out valuable things from them, draw nutrition and enrich themselves. Third, seek truth from facts. The purpose of office writers' research is to serve leaders' decision-making, which requires that the results of the research must be accurate, true and comprehensive. In the process of investigation, we must never take subjective imagination as the standard, and we must be diligent in our legs, mouth and hands, listen more, ask more questions and think more, make in-depth and meticulous discussions, analyze comprehensively and dialectically, take objective facts as the basis, discard the rough and extract the essence, gain insight into the essence of things and grasp the internal relations of things.

the fifth is to cultivate deeply. "I often see a book in my chest and often write flowers under my pen."

The improvement of writing ability is not a day's work, and there is no shortcut. The key lies in studying hard and practicing more, constantly accumulating writing experience and exploring writing skills. Only in this way can we accumulate a lot of money and rely on horses. First of all, be careful. Thought is the forerunner of action, and the writing of written materials is a creative mental work, which is itself a process of continuous accumulation and improvement of ability. Therefore, for all kinds of writing tasks, whether it is drafting official documents, speech reports, report materials, or communication reports and information manuscripts, we should regard it as a good opportunity to practice writing, concentrate on it and be meticulous, and try our best to write weighty and valuable manuscripts. Second, be careful. According to the requirements of prominent theme, clear hierarchy, rigorous structure, novel concept and concise text, the layout of the article is carefully organized and carefully chosen. It is necessary to pay attention to putting the prominent theme at the top of the writing materials, planning the layout of the articles and distinguishing the key points around the purpose and use of the materials. The ancients often said: Italy is still handsome. The theme is clear, and the material of the article is equal to half written. We should pay attention to the structure and make it clear. Good structure plays a key role in highlighting the theme of the article. "the text seems to look at the mountains and not like peace." Writing an article is like a garden layout. If the arrangement is exquisite, it is easy to give people a quiet, fresh and elegant enjoyment. If the arrangement is not good, it will make people dull and unwilling to read more. When explaining the truth, one is one, the other is two, and the first is heavy and then light; When illustrating facts, we should be orderly, detailed and clear, and care for the theme from beginning to end. Pay attention to cherish ink as gold, and avoid redundant sentences and improper words as much as possible. After writing the materials, you should read several articles repeatedly as much as possible to see if the words are fluent and repetitive; For words that are not properly grasped, we should scrutinize them again and again to see if there are better words to replace them. Don't underestimate the function of every word. Sometimes a word or a word is used well, which can not only make the writing vivid and add a lot of color to the article, but also make the finishing point and add fuel to the fire. Finally, be careful. On the one hand, pay attention to the language, structure and format of various materials, not only understand their "spirit", but also pay attention to their "shape"; On the other hand, we should also carefully proofread the written official documents and materials to find out clerical errors or mistakes. There is no trivial matter in the office, sometimes even a slip of the pen or a mistake in a word will not only make jokes and make a fool of ourselves, but also bring us immeasurable influence and loss; And in the long run, it will eventually affect the further improvement of our writers' writing level and bring adverse effects to our work. ;