BEC's preliminary writing is divided into two parts. The first part is internal communication writing, including notes, messages, memos and emails. The second part is business letter writing, which includes letters, faxes and emails.
◆ Internal communication writing
The writing part of internal communication requires writing notes, messages, memos or emails of 30 to 40 words, with the purpose of conveying business information to colleagues, including arranging appointments, giving instructions, providing instructions or requesting approval. The main points that should be included will be given in the stem requirements. Candidates must include this part in their writing, and some fictional information can be supplemented appropriately. This part mainly examines the completion of the task, so as long as you cover the main points in the instruction, you can get high marks.
The first part of BEC's main writing introduces different writing forms as follows:
Comments and messages
Notes are mostly informal and belong to short messages, but the form is relatively simple. Its language features are close to spoken language, and it is usually a simple form of communication between colleagues in the company. The content usually includes time, recipient, reason and signature (signature of the writer).
When writing a note, pay attention to the date in the upper right corner. Generally, only the year, month and date are written, not the year. If you want to write the week, it should be in front of the month and day. Write the address (that is, the recipient) on the left of the next line of the date, you can omit the polite dear, but if you write it to someone taller or older than yourself, you should add this word to show politeness. The author's name should be written in the lower right corner. As both sides are familiar with each other, pleasantries are usually omitted.
When there is something to inform the other party or entrust the other party, the other party is not here, but there is no time to wait for the other party to come back. Write a note to the other party and ask for a message.
memorandum
Memos are generally limited to communication within a company or department, and others usually cannot see them. Memos are generally informal, but they can also be decided according to specific circumstances.
Memos generally include two main parts: 1) title; 2) message. The header should include To (recipient), From (sender), Date (date) and Subject (subject, several words); After the subject, there should be two blank lines at the beginning of the text, and the honorifics at the address and the end can be omitted, that is, there can be no dear sir, dear miss Black at the beginning, and no loyal yours or sincere yours at the end.
Similarly, as a way of correspondence exchange, e-mail writing must follow the basic habits in business communication, ensure the appropriate address and style, and its formality and language style should be determined according to the content of e-mail. Secondly, the content of the email should be concise and straightforward, and don't be wordy. For BEC junior high school composition, the number of words should be controlled within 40 words.
In addition, it should be noted that BEC writing focuses on examining candidates' use of written language, so by default, candidates know the writing format of memo and the operation interface of email. Memos and email topics generally give a framework, that is, recipients, senders, dates and topics, so candidates do not need to copy. When writing memos and emails, you can omit this part and start the text directly.