Category: Education/Academic/Examination>>Thesis Report

Problem Description:

I am in a hurry recently and want to find some paperless office and office automation management. Books or information,

Please help! ! !

Analysis:

1. System Overview

The China Shipbuilding Industry Corporation office automation system is specially designed by CSSC Information Technology Co., Ltd. for China Shipbuilding Industry Corporation and its subsidiaries. A comprehensive system that integrates business, management, and decision support, tailored to the enterprise. This system is based on the powerful Domino/Notes groupware platform and has superior features such as high reliability, high availability, security, and practicality.

From a functional perspective, it can be divided into business applications that deal with business, management applications that deal with administrative management, auxiliary decision-making applications that use internal and external data and are oriented to decision-making monitoring, and mainly External interface system with other departments and enterprises.

From an internal perspective within a company or enterprise, the daily office system and business management system included in the management information system are fully in line with the actual office situation, giving full play to the advantages of computer technology and network technology, which can greatly improve work efficiency. Reduce work costs, improve work quality, and achieve paperless office.

From the perspective of the connection between companies and enterprises, between enterprises, and between each enterprise and its subordinate enterprises, distributed management is realized, information circulation is accelerated, and business management is strengthened. The decision support system will be based on data from business systems and management systems, and will use various statistical analysis methods, visualization tools and data warehouses to achieve decision support and provide useful statistical information to business backbones and middle and senior leaders.

2. Main technical features

1. The system architecture is clear and reasonable, and the interface is simple, lively and friendly.

The system is divided into three functional modules:

l Browser-based information publishing system provides rich and large amounts of information.

l Mail system

l Office system: mainly includes: official document management, file management, department information, information services, and internal management.

2. Cross-platform

Lotus Domino/Notes is a cross-system platform enterprise information infrastructure, supporting Unix systems (IBM AIX, HP-UX, SUN Solaris) and Microsoft NT .

3. Rich content and complete functions

l The information release system includes: daily updates of major events, peer information, company rules and regulations, safety regulations, party group bulletin board, address book, telephone number books, train timetables, flight timetables, company news, laws and regulations.

l Office system mainly includes: official document management, file management, department information, information services, and internal management.

Among them, official document management includes: document issuance management, document receipt management, signature management, and official document query

Department information includes: assignment | reminder and supervision, information browsing

Information Services include: major events, daily updates, peer information, train timetables, flight timetables, company news, laws and regulations, address books, phone books

Internal management includes: party group propaganda board, company rules and regulations, Security regulations, schedule management, meeting management, business trip management, notification management

4. Safe and robust email system

Using Domino's email server, this system provides a safe and reliable email system , improve the interactive ability of information flow, promote mutual communication among office personnel, and facilitate communication and collaboration in the office.

5. Complete system tracking and monitoring mechanism

This system provides complete tracking and monitoring functions. Using this function, users can monitor every ongoing and completed transaction. Track and monitor the entire process of handling the work.

6. Archives management system that meets national standards

The system completes the archiving and registration of various official documents and files, file transfer, filing, sealing, grouping, query, and borrowing management and case file destruction. Provide other file-type interface programs to facilitate customers.

7. Complete security mechanism

Strict permission settings, making full use of the powerful security mechanism provided by the operating system and Lotus Notes, can achieve multi-layer security for servers, databases, documents, etc. Four-level security measures include control, verification, access control, field encryption, and electronic signature. This system can also control task permissions through groups and roles in process design. It can track and record the operations of all users on each database to ensure complete system security.

Haiying Group Integrated Office System

The goal of Haiying Group Integrated Office System is to achieve the goals of the group’s internal offices, the group and CSSC headquarters, offices and subordinate companies, and directly affiliated units. Network management.

The first phase of the system mainly includes the official document management system, information query system, internal management system, mail system, information service (release) system, and system maintenance.

Official document management system: mainly completes the official document management of Haiying Group and In the future, based on the unified interface of China State Shipbuilding Corporation, it will have the ability to send and receive official documents through the network. It mainly includes: document collection management, document issuance management, and official document inquiry.

The information query system mainly completes the upper structure of enterprise informatization, so that future enterprise informatization construction has a basis for uplink interfaces. Currently, data input can be completed through prescribed clients and prescribed template formats. After other application systems are formed, data can be sorted through automated processes and submitted to leadership inquiries. The main information includes: planning management, production information, sales information, financial information, personnel information, etc.

The information service (release) system will complete company information, company information, company (daily) news, company rules and regulations, department news, meeting notices, party group publicity, and industry information , important events, trains, flight schedules, internal notices and other information release and retrieval, the system will adopt a server/browser structure (B/S structure) to become the main platform for public information release.

The email system will adopt a commonly used and mature system to complete the information exchange among internal personnel, ensuring a certain degree of privacy and security, and bringing convenience to the electronic information transmission of staff.

The internal management system mainly includes the company’s internal leadership office system, department office, personal office, conference management, file management system, vehicles, office supplies, department budget, etc., initially through the coexistence of paper media and electronic media. Complete office assistance and data accumulation, and gradually realize a paperless office system with the expansion of functions and personnel training.

System maintenance is mainly to complete the management of part of the group's business and the daily maintenance of the system, which mainly includes: system settings, determination of personal use permissions and passwords, and providing corresponding system help.

Based on the actual situation of Haiying Group, the needs of office information management, and the needs of integration of relevant business systems and office information management systems, after detailed analysis and discussion, we proposed the development and development of an integrated office automation information management system. The overall implementation tasks are:

l Gradually realize paperless and automated document management and document processing processes.

l Provide computerization and automation of daily office affairs.

l Automation of conference management and business management.

l The collection, sorting, and release of internal information and public information are computerized, and the release of internal or external system information via the Web is supported.

l Establish the interface between the office information management system and other transaction management systems.

l Establish a template for leadership inquiries, provide reports to various departments, and complete leadership decision-making support.

Through the establishment of a comprehensive office system, Haiying Group Corporation and its subsidiaries and branches can achieve paperless interaction and real-time management. The user desktop system of the office integrated information system will eventually become the user's only human-machine interface. Through this interface, relevant personnel in the entire company can complete daily office affairs processing, document processing, information exchange, and business management, etc. Target.

The main features of Haiying Group's comprehensive office system:

· Friendly interface, beautiful appearance, unified format, and easy modification.

· Paper documents can be easily scanned into the database and sent to various sites at any time.

·Support remote access and review of official documents.

· The system automatically identifies users, and different services can only be processed by different users.

· All clients have the same software installed. Users can handle their own business as long as they enter their password on any website.

· Compatible with legacy applications and protects existing data.

· Centralized database management makes it easy to obtain information from other departments.

· Effectively control user access rights.

· Administrators can back up data, delete information, and add users.

l Multi-platform support.

l Data security: Strict authority management must be carried out on the use of information, and technically advanced and reliable security and emergency measures must be taken to ensure the security of the system. Foolproof.

l Good scalability: As the scale of office business continues to change, computer equipment and network technology develop rapidly, new technologies continue to emerge, and new demands continue to increase. In order to adapt the system to the evolving Application needs, the built system must have sufficient scalability.