Format:
1. Letterhead: refers to the address and date of the sender. Write it in the upper right corner of the stationery, starting near the center of the stationery. Leave a blank on the letterhead. Write the sender's address first. The address is not written in Chinese. You should write small places first, then big places. Write the date under the address. The order of dates is: month, day, year or day, month and year. There is a comma before the year.
2. Address: refers to the address of the recipient. Write it under the stationery, starting from the left side of the stationery.
3. Letter body: refers to the main part of the letter. Start at the top of the first paragraph and write it on the next line of the title. Starting from the second paragraph, the first word of each paragraph is indented by 3 or 5 letters.
4. Conclusion: refers to the last pleasantries below the text. Generally speaking, letters are written from the middle to the right, with the first letter capitalized and a comma at the end.
5. Signature: refers to the sender's signature. Write it at the bottom of the conclusion, a little to the right.
model essay
Dear Professor Jackson:
I'm really sorry that I missed your exam about Moby Dick last Wednesday. I feel sorry for this, and I want you to know what happened.
On my way to class that day, I had a flat tire, so I had to go with the mechanic when he repaired it. It took me over an hour to finish it. Attach a copy of the bill.
I sincerely hope that you can accept my apology and understand my situation. I would appreciate it if you allow me to take the make-up exam. I will come to your office on Monday during your office hours to discuss this possibility with you. Again, I apologize for any inconvenience caused.
You are sincere.
Translation:
Dear Professor Jackson:
I'm very sorry, I missed your Moby Dick exam last Wednesday. I'm sorry about that. I want you to know what happened.
On the way to class that day, my tire was flat, so I had to repair it with the mechanic. It took me more than an hour to finish it. Enclosed please find a copy of the bill.
I sincerely hope that you can accept my apology and understand my situation. I would appreciate it if you allow me to take the make-up exam. I will come to your office on Monday during your office hours to discuss this possibility with you. Again, I apologize for the inconvenience.
Sincerely.