This system is applicable to all vehicles in all departments of the company.

Second, vehicle use management

1, responsibility

1. 1 The administrative manager is responsible for dispatching and using office vehicles, approving, coordinating and arranging vehicles used by various departments to ensure the effective use of office vehicles.

1.2 Vehicle management personnel are responsible for vehicle scheduling and management, aiming at making maximum use of vehicles and managing vehicles most effectively.

2. Use and management of official vehicles

2. 1 Official car management

In addition to finance, official vehicles are managers of various departments in principle. Anyone who uses the bus on business must fill in the Application Form for Official Car, which is approved by the general manager and filed by the administrative department.

2.2 Official car arrangement

2.2.2 The Administration Department shall fill in the Vehicle Dispatch Form for the approved vehicle application, and record the time, place and kilometers of each trip, which shall be signed by the applicant.

2.2.3 When receiving the vehicle dispatch list, the official vehicle driver should check the vehicle condition and fuel quantity in advance, leave the vehicle on time according to the time on the dispatch list, and fill in the relevant data of the dispatch list.

2.2.4 The official car applicant shall return to the company in strict accordance with the time specified in the dispatch list when handling company affairs. If you can't return to the company within the time specified in the dispatch order, you should explain the reasons to the administrative department in advance, and you can postpone your return to the company after approval.

2.2.5 Official vehicle drivers should return to the company in time after work. In case of traffic jam or accident, you should explain the reasons to the administrative department in advance and get approval.

2.2.6 After the official vehicle driver returns to the company, he/she shall promptly submit the completed dispatch form to the Administration Department for review, and file it after it is verified.

Company official car drivers are not allowed to drive home without authorization. After you finish your work, you must park your car at the designated place. Do not use the vehicle for personal use.

2.3 Operation vehicle use management

2.3. 1 The company's distribution department, spare parts warehouse and after-sales department are all equipped with operating trucks, and there are a large number of vehicles, which should be managed by special personnel to ensure the safe operation of vehicles and maximize the allocation of vehicles.

2.3.2 The vehicle dispatching and distribution of each department shall be uniformly dispatched by the vehicle management personnel, and no personnel of the company may dispatch vehicles without permission, let alone use the company's vehicles for personal reasons.

2.3.3 The vehicle management personnel should arrange the vehicle's departure and maintenance reasonably according to the overall operation requirements of the company, and the driver should obey the arrangement of the vehicle management personnel. If there are special circumstances, the management personnel should be informed in advance.

2.3.4 Company vehicle drivers must hold driving certificates and be familiar with traffic-related laws and regulations, Shanghai road conditions and road names.

2.3.5 The Company's vehicles shall not be rented or lent to the outside.

2.3.6 All car keys of the company shall be kept and managed by the vehicle management personnel. When driving, it should be given to the driver who needs to drive together with the vehicle driving schedule, and the driver should sign the vehicle driving schedule to indicate that he has received the key.

2.3.7 All drivers of the company must park the company's vehicles at the place designated by the company before going to work every day, and then give the car keys to the management personnel for safekeeping. In case of special circumstances, if the vehicle cannot return to the company on the same day, it must be approved by the department manager.

2.3.8 Vehicle management personnel shall timely arrange vehicles to leave the vehicle according to the company's operation needs, and vehicles that need to leave the vehicle shall fill in the Vehicle Departure Schedule.

2.3.9 After receiving the vehicle departure plan, the driver should arrive at the designated place within the specified time and return in time after completing the delivery task. If you can't return to the company in time under special circumstances, you should explain the situation to the management personnel in time and get approval.

2.3. 10 Vehicle management personnel shall register the outgoing vehicles and fill in the Vehicle Delivery Registration Form. When the vehicle returns, the number of kilometers returned shall be filled in in time and confirmed and signed by the driver. You should ask the reason for the abnormality of the vehicle, and report it to the company if it is serious.

2.3. 1 1 Drivers should abide by traffic laws and regulations when parking during the delivery of vehicles, and park their vehicles in areas where parking is allowed to prevent fines.

2.3. 12 inter-departmental vehicle transfer shall be approved by the department manager and reported to the vehicle management personnel for the record.

Extended data:

Vehicle fines and claim management

1, refined vehicle management

1. 1 passenger car cargo fine

1. 1. 1 Such fines shall be uniformly planned by the company, and drivers shall consciously avoid such fines during delivery. When it happens, the driver should have a good attitude and strive for less or no fine.

1. 1.2 The driver shall take good care of the issued tickets, and can use other invoices to offset the reimbursement after being audited by the department manager.

1.2 parking fine

1.2. 1 Drivers should be familiar with traffic parking regulations and park their vehicles in places where parking is allowed.

1.2.2 This kind of fine is not allowed by the company. If it happens, we should know the reasons for the fine in detail. For the driver's personal benefit, the company will not reimburse him for the parking fine. When reimbursing such fines, special attention should be paid to reviewing them.

2, vehicle accident claims management

2. 1 ? Vehicle accident settlement is an accident guarantee based on vehicle insurance. Drivers should improve their driving skills and seriously abide by traffic laws and regulations. In view of the company's large number of vehicles and claims business, these measures are formulated.

2.2 ? When a vehicle has a traffic accident, it should contact the insurance company in time, and the insurance company will conduct accident appraisal and issue an appraisal report.

2.3 ? The driver should go to the maintenance point designated by the insurance company in time to repair the vehicle as soon as possible, so as not to delay the normal work. The repair fee shall be paid in advance by the driver or borrowed from the company on the basis of the accident acceptance by the insurance company.

2.4 ? After accepting a traffic accident, the insurance company will give the driver an acceptance form with a claim number, and then the insurance company system will send the claim number of the accident to the mobile phone left by the driver, and the driver should keep it properly.

2.5 ? The driver should inform the insurance company of the correct company name and bank account number, and remit the compensation in time according to the company account number of the insurance company after the insurance company accepts the accident.

2.6 ? When the company confirms the receipt of the claim amount, the driver should take the acceptance form or claim number containing the claim number to the finance department to collect the money or go through the cancellation procedures.

2.7 ? Before payment or offset, the Finance Department should ensure that the reported claim number corresponds to the number and license plate number indicated on the bank receipt voucher, otherwise it will not be processed.

References:

Baidu encyclopedia-vehicle management