◆ Official document manuscript

The official document manuscript refers to the official document manuscript and text. In the process of official document formation, there are many kinds of manuscripts and texts, which are very different in content, appearance and especially in utility.

1. Draft. The draft is an informal manuscript for discussion, consultation, revision, review and approval. The content has not been formally determined and has no effect as an official document.

The appearance of a bill of exchange is characterized by no effective signs (issuance, seal, etc.). ); There are common manuscript marks on the paper, such as discussion draft, draft for comment, draft for review, first draft, second draft and third draft, and most of the marks are placed under or to the right of the title with brackets.

2. Finalize. Finalization refers to the final draft whose contents have been determined and the legal effective procedures have been fulfilled. With the effect of official documents, it is the standard basis for making original documents. Once the final draft is finalized, no one may modify it without the approval of the legally responsible person (such as the issuer, the meeting at which the document was discussed and adopted, etc.). ), otherwise it is invalid.

3. The original version. The original is a formal style with legal effect, which is made according to the final draft and used by the main sending organ (the main sending organ), and its content must be a complete copy of the final draft.

The appearance of the original is characterized by a formal format and signs of authenticity, authority and effectiveness, such as seals or signatures. Some special official documents are also marked with the word "original".

4. Trial version. The trial version is a special form of the original normative official document, that is, the trial version, which has the legal effect of the official document within the prescribed trial period. The trial version is mainly applicable to the text that the issuing authority thinks that the contents of official documents may need to be revised after a period of practice.

The appearance of the trial version is mainly to mark the manuscript in the title of the official document, and the word "trial" is generally marked in brackets after the language.

5. Temporary version. The temporary version is also a special form of the original normative document, that is, the temporary implementation of the version has the legal effect of the official document within the specified temporary period. The temporary version is often used when the issuing authority thinks that the relevant contents in the official document may not be detailed and thorough due to time constraints, and may be revised in a short time.

The appearance of the temporary edition is characterized by adding the word "temporary" before the title of the official document, such as the Provisional Regulations on the Procedures for Formulating Administrative Regulations.

6. Roger that. A copy refers to a copy of an official document or an original document that reproduces the contents of the original document and all or part of its appearance characteristics.

As a copy of the original (printed at the same time as the original), there is basically no difference in appearance between the copy and the original. The difference between this copy and the original is only the delivery object and the purpose of use. The original will be sent to the main organ for the other party to handle directly, and the copy will be sent to the cc organ to understand the content or kept by the organ for future reference and archiving. , in terms of utility, has the legal effect of official documents.

As a copy of official documents (such as transcripts, photocopies, etc.). ), because they can't copy all the features of official documents (such as the seal or stamp that hasn't been copied or the autograph of the signer), the authenticity of official documents can't be effectively guaranteed, so they don't have the legal effect of official documents and can only be used as reference and reference in the future. Such copies often need to be marked with the word "copy".

7. Revised edition. Another special form of the original normative official document is a document that has been published and taken effect, and has been revised and supplemented by practice before publication. As of the effective date of the revised edition, the original edition shall be abolished.

In addition to the same appearance features as other original editions, the revised edition also needs to be marked with the manuscript. The words "(Revised Edition)" can be marked at the end of the title, or a caption can be made under the title, and the year of revision is indicated in brackets.

8. Different scripts. When the same official document needs to be written and produced in two or more languages during its formation, it will form manuscripts or texts in different languages. In China, manuscripts and texts in different languages of the same official document written in Chinese and other brotherly languages have the same effect. In foreign-related occasions, it should be clearly stipulated which languages of different countries and nationalities should be used in official documents, and whether they have the same effect. If there is any dispute over understanding, which language text shall prevail.

Example analysis of test questions

1. There is no trial version of the guidance document of the leading organs. ( )

The trial version of analysis is a special form of the original normative official document, that is, the trial version, which has the legal effect of the official document within the prescribed trial period. However, not all official documents can have trial versions and guiding documents of leading organs, such as orders, decisions, instructions, replies, notices, circulars, etc. Don't have problems during the trial period, and it is impossible to have a trial version. So the original proposition is wrong.

2. The following documents have the effect of official documents ()

A. Discussion draft

B. Draft submitted

C. exposing the draft

D. Finalization

There are different classifications of official documents, among which the final draft is the final draft whose content has been determined to fulfill the legal effective procedure, which has the effect of official documents and is the standard basis for making the original official documents. Compared with the answer option, item D meets the requirements of the utility topic of official documents. So the correct answer is D.

I. Right and wrong issues

1. A county public security bureau sent the "Request for instructions on improving safety measures within three days" to the county finance bureau. ( )

2. Ordinary official documents, also known as administrative official documents, refer to official documents commonly used by party, government and military organs, people's organizations, enterprises, institutions and other social organizations in their official activities. ( )

3. Without the consent of the issuer, no one may change the contents of the final document. ( )

4. There is basically no difference between the copy and the original in appearance, and both of them have the legal effect of official documents in terms of utility. ( )

5. Negotiation documents refer to letters used to discuss general negotiation matters, and there is no restriction on the delivery direction. ( )

6. Prefix, issuer, urgency, sending organ, cc organ, title, text, author and date are essential in the official document.