Meeting minutes are an important practical writing that truthfully records the basic situation, reports, speeches, speeches, decisions, resolutions, agendas and opinions of all parties. Meeting minutes have the following four functions:
(1) important basis. Meeting minutes can be used as an important basis for studying and summarizing the meeting. All large-scale meetings are always summarized later, and sometimes the "work report" and "speech" are revised according to the opinions discussed by various groups. All these are based on various "records" at the meeting. At the same time, the minutes of the meeting can also be used as a reference for future analysis, research and handling of related issues.
(2) reporting information. Some meeting minutes can be transmitted as documents, so that relevant personnel can implement the meeting spirit and resolutions; Some can report to their superiors, circulate information, and let them know about the implementation of relevant resolutions and instructions.
(3) reference materials. Meeting minutes are the basis and important reference materials for compiling meeting minutes and briefings.
(4) documentary evidence. Meeting minutes are important archival materials, which play an irreplaceable role in compiling history, researching organizational evolution, assessing and using cadres, implementing policies, and researching historical facts.
Meeting minutes can be divided into different categories according to different standards. The classification of meeting records is not in records, but in meeting types. There are four common classification methods: according to the nature, there are minutes of party Committee meetings, minutes of mass organization meetings, minutes of administrative meetings of enterprises and institutions, etc. According to the content, there are working meeting records and discussion meeting records. According to the scope, there are meeting minutes and group meeting minutes. According to the recording method, there are summary meeting minutes and detailed meeting minutes.
The minutes of the meeting are original and evidential. Originality refers to recording the contents of speeches and problems found in research according to the order of meeting development, which is generally not allowed to be processed and sorted out. Credentials mean that the minutes of the meeting are the true records of the original situation of the meeting. Therefore, it is more reliable and is the real evidence of the meeting inspection. Writing methods and requirements of meeting minutes
Writing meeting minutes should follow the writing format of meeting minutes. At the same time, we should pay attention to writing meeting minutes according to the requirements of writing meeting minutes. Meeting minutes are generally composed of four parts: title, basic information of the meeting, meeting content and meeting ending:
(1) title. The title is the name of the meeting. Generally speaking, it consists of the name of the unit, the reason of the meeting (including the duration and frequency) and the record. For example, the minutes of the office meeting of the president of XX University.
(2) Basic information of the meeting. In this part, the time, place, attendees, absentees and attendees of the meeting should be clearly written, that is, people from all walks of life who are not full members of the meeting but are related to the meeting; Moderator, indicating the name and position of the moderator; Recorder, write down the name of the recorder, and indicate his real position if necessary to show that he is responsible for the contents of the record. The above contents should be written before the meeting and must not be omitted; If the minutes of the meeting are to be published in the newspaper, they can be deleted.
(3) the content of the meeting. Mainly write the meeting agenda, topics, discussion process, speech content, meeting resolutions, etc. This part is the main basis for understanding the intention of the meeting, a comprehensive reflection of the meeting results, and an important part for future reference, which should be recorded emphatically.
(4) the end. There is no fixed format for meeting minutes. It is generally necessary to start a new line and write the word "dismissal" in two blank spaces. At the bottom right of the meeting minutes, the meeting host and recorder sign to show their responsibility.
The writing requirements of meeting minutes mainly include the following three points:
(1) Get ready. Know the agenda of the meeting in advance, so as to pay attention to the relationship between the parties concerned in the recording process, organically link some matters and speed up the recording; Remember accurately and completely. Meeting minutes are original documents, so it is important to be accurate and complete. Shorthand and recording are also effective methods to ensure the accuracy and completeness of "recording".
(2) recording method. Minutes of meetings can be recorded in shorthand or writing. Important meetings and important leaders can speak in shorthand. General meetings can be recorded by means of text summary.
(3) pay attention to finishing. Usually the on-site records are original records, which generally need to be sorted out. The requirements of collating are to supplement omissions, correct errors, verify resolution, correct grammatical errors and reasonably delimit paragraphs on the basis of original records.