The process is warehousing--posting--exiting---posting. If there are deficiencies, just report the adjustment to the leader.

The content of logistics monitoring mainly includes 1. Smoothness of logistics 2. Timeliness of information reflection 3. Accuracy of quantity.

The accounts must be consistent and synchronized in real time. Someone needs to track the data. The above is the simplest. For detailed information, read books on logistics management by yourself. Very knowledgeable about first in, first out, regular inventory, spot checks at fixed points, etc.

This is detailed: Enterprise Warehouse Management System

(1) General Provisions

1. The warehouse is an important part of the company's material supply system. It is a link in the company's turnover and reserve of various materials. It is also responsible for multiple business functions of material management. Its main tasks are: keep good inventory of materials, ensure accurate quantity, intact quality, ensure safety, send and receive quickly, be production-oriented, provide considerate service, reduce costs, and accelerate capital turnover.

2． The equipment should be planned and reasonably laid out according to the factory's production needs and factory equipment conditions; the economic responsibility system should be strengthened internally, scientific division of labor should be carried out, and a guarantee system for separate management of materials should be formed; work quality standardization should be implemented in business, and modern management technology and ABC should be applied Classification method to continuously improve the level of warehouse management.

(2) Inspection of materials into inventory

3. When materials are put into inventory, the custodian must personally go through the handover procedures with the delivery person, check whether the names and quantities of the materials are consistent, and sign according to the requirements on the material handover book. They should realize that signing is a transfer of financial responsibility.

4． When materials are put into inventory, they should first enter the area to be inspected. They are not allowed to enter the cargo space without passing the inspection, let alone put into use.

5. If the materials pass the inspection and acceptance, the custodian shall check and accept the materials according to the name, model, quantity and measurement listed in the invoice. The steel shall be painted with color marks. Each column of the inventory form shall be filled in clearly and submitted to the Finance Department for accounting along with the collection form.

6. Unqualified products should be stacked in isolation and strictly prohibited from being put into production. If the work is sloppy and interferes with production, the custodian should be held responsible for dereliction of duty.

7． Problems discovered during the acceptance inspection must be promptly notified to the section chief and person in charge for handling. If the goods are received but have not arrived, or the goods have arrived but there is no invoice, you should report the inquiry to the person in charge until the outstanding issue is eliminated.

(3) Storage and custody of materials

8. For the storage and custody of materials, in principle, the warehouse should be planned and set up according to the properties, characteristics and uses of the materials, and division of labor should be considered according to the conditions of the warehouse. Where large throughput is stacked on the floor, small turnover is stored on shelves, and floor stacking is used for classification and storage. The numbers are arranged in the order of specifications, and those on the shelves are numbered with classification number four.

9． The principle of material stacking is: on the premise that the stacking is reasonable, safe and reliable, implement five-to-five stacking. According to the characteristics of the goods, they must be visible, easy to check, arranged in rows and columns, and civilized and tidy.

10． Warehouse keepers are financially and legally responsible for inventory, custody, materials to be inspected, equipment, containers and tools, etc. Therefore, we must ensure that everyone has their own responsibilities, everything has its own owner, and everyone is in charge of everything. If there is loss, depreciation, scrapping, surplus, or deficit of warehouse materials, the custodian shall not adopt the disciplinary practice of "delivering more when there is a profit and deducting when there is a loss".

11． Storage materials must be handled according to their natural properties, taking into account the storage location and storage common sense, strengthen storage measures, meet the "ten no" requirements, and avoid causing losses to national property due to storage responsibilities. When stacking similar materials, first-in-first-out should be considered to facilitate delivery and leave room for maneuver.

12． Materials in custody are not allowed to be loaned out without the consent of the section chief. Assembly materials are not allowed to be sent out in parts. Special circumstances must be approved by the section chief.

13． Warehouses must have a strict security system, and non-warehouse staff are prohibited from entering the warehouse without authorization. Fireworks are strictly prohibited in the warehouse, and open flame operations must be approved by the Security Department. Custodians must know how to use fire-fighting equipment and have necessary fire prevention knowledge.

(4) Distribution of materials

14. Distribute materials according to the principle of "introducing the old and storing the new, first in, first out, supply according to regulations, and save materials". Distributing materials adheres to the principle of one plate bottom, two checks, three distributing materials, and four subtractions. Custodians should bear financial responsibility for losses caused by material failure, mildew, inappropriate use of large materials, poor use of high-quality materials, and errors due to the pursuit of convenience and violation of material distribution principles.

15. The material picking list should be filled in with the material name, specification, model, quantity to be picked, drawing number, part name and material usage, and should be signed by the accountant and the picking person. Materials within the plan should have a material plan; materials subject to quota supply should comply with the quota supply system; materials subject to stipulated approval should be signed by the approver. At the same time, materials that exceed the cost and have not been processed will not be issued.

16. When distributing materials, the custodian must review the unit price, total payment amount, and have the receipt stamp of the Finance Department stamped before releasing the materials. If you find that the price does not match or the payment is underpaid, etc., you should immediately notify the invoicer to make corrections before shipping.

17. For special application materials, except for the quantity reserved by the planned purchaser, all materials should be collected by the applicant. Regularly used materials, which can be divided into parts, should be supplied in parts based on the principle of economy, and materials are not allowed to be distributed at one time.

18. The delivery of materials must be handed over with the material picker and the material receiving workshop, and the handover must be made clearly in person to prevent mistakes.

19． All delivery vouchers should be kept properly by the custodian and must not be lost.

(5) Other relevant matters

20. Accounting must be clearly written, daily settlement and monthly settlement should not be backlogged, and collections and monthly reports must be timely.

21. Discrepancies within the allowable range and profit and loss caused by reasonable natural losses can be reported every month to ensure that accounts, cards, materials, and funds are consistent.

22. Creating a five-good warehouse is the direction of every custodian's efforts. The warehouse is inspected once a month to promote the development of a five-good warehouse.

23. When transferring custodians, the handover procedures must be completed. The unfinished matters in the handover and relevant vouchers must be listed in three copies, indicating the situation, signed by both parties, and witnessed by the department leaders. Each party shall hold one copy, and report to the department for archiving. If there is a dispute afterwards, the original transferor will still be responsible for compensation. For losses caused by dereliction of duty, in addition to compensation for the original price, disciplinary sanctions will also be imposed.

24. Inventory profit and loss reflects the quality of the custodian's work and strives to avoid errors.

Shenzhen Airport Terminal Building Co., Ltd. Warehouse Material Management Regulations

(1) All materials purchased by various departments of the company shall strictly implement the first-in-stock, later-use system.

(2) When purchasing materials, the purchasing department should contact the person in charge of the General Affairs Department and the warehouse clerk in a timely manner to notify the arrival time, quantity, and variety of goods, and assist in handling work.

(3) Warehouse managers must strictly check the product name, specifications and quantity of warehouse materials. If it is found that the product name, specification, quantity, and price are inconsistent with the documents and waybills, the purchasing department should be notified promptly to go through the replenishment or return procedures with the supplier. The purchasing department is responsible for the quality acceptance of incoming materials.

(4) For materials that have gone through the acceptance procedures and entered the warehouse, the warehouse manager should issue a "warehouse material receipt note" in a timely manner. The warehouse will keep accounts accordingly and send a copy to the person in charge for payment. formalities.

(5) When receiving materials, each department must fill out the "Warehouse Requisition Form", sign it with the manager (person in charge) of the using department, and then submit it to the person in charge of the General Affairs Department for approval before the materials can be collected. For the collection of company valuables, a written application must be made by the user department, and only after the signature and approval of the company leader can the collection procedures be completed.

(6) In order to improve the planning of each department's material collection work and to strengthen the management of warehouse materials, the method of issuing materials every other day is adopted, and Tuesday, Wednesday, and Friday are designated as three days for handling material collection matters. , except for special circumstances.

(7) Each department’s plan for receiving materials for next month should be reported to the General Affairs Department five days before the end of the previous month (i.e. the 25th of each month). Temporary supplies must be reported to the General Affairs Department three days in advance.

(8) To leave the warehouse, you must go through the exit procedures, fill out the "warehouse picking list", verify the specifications and quantity of the property, and obtain the signature of the person in charge of the General Affairs Department before shipment can be made. , the warehouse keeper should keep accounts in a timely manner.

(9) Warehouse managers should strictly follow the procedure of first completing the warehouse exit procedures and then delivering goods to any department. The wrong practice of shipping first and then completing the procedures is strictly prohibited. It is strictly prohibited to ship goods with white slips.

(10) The warehouse keeper should set up a "material purchase, receipt and inventory card" for various materials. Whenever materials are purchased or received, corresponding records should be made immediately to reflect the increase or decrease in materials in a timely manner. According to the situation, the accounts, items and cards must be consistent.

(11) The warehouse should conduct an inventory of inventory materials once a month. If an overflow or loss is found, the warehouse should go through the procedures for reporting the inventory surplus and deficit of materials, and fill in the "Product and material inventory surplus, inventory "Loss Report Form" shall be approved by the company's leaders, and accounts shall be prepared accordingly, and one copy shall be submitted to the Finance Department and one copy to the General Affairs Department. Monthly reports, summary sheets, and inventory sheets must be sent to the general manager for review.

(12) In order to reflect the amount of inventory materials in a timely manner and cooperate with the user department to compile a purchase plan to save funds, the warehouse manager should prepare a "Stock Material Balance Statement" every month and submit it to the Finance Department and One copy for each relevant department.

(13) Warehouse materials must be stacked according to categories and fixed locations. Pay attention to leaving passages neat and beautiful. Fill out the cargo card and hang it in a visible location.

(14) It is strictly prohibited to carry fire and smoke in the warehouse, and non-staff are not allowed to enter the warehouse.

(15) Warehouse managers should do a good job in warehouse safety and inspect the warehouse frequently to check for any suspicious signs. Fire prevention, moisture prevention, and theft prevention work must be done carefully, fire hazards must be checked, and any problems discovered must be reported in a timely manner.

Warehouse material management system

(1) Strengthen warehouse management and do a good job in sending, receiving and keeping materials. Achieve the task of sending and receiving materials in a timely and complete manner while ensuring quality and quantity. Guaranteeing is to collect good quality materials and send them to users; guaranteeing quantity is to shorten the acceptance and distribution time in a timely manner according to the quantity stipulated in the contract, to achieve quick receipt and quick delivery, and to distribute materials in a timely manner according to the material supply plan. to the demand unit.

(2) Good warehouse management is an important task to strengthen material management. For this reason, each warehouse manager must do a good job in the "five no's" according to the characteristics of the stored materials-no mold, spoilage, No damage or loss, no hidden dangers, no debris and dust, and no mice; do the "six defenses" - moisture-proof, pressure-proof, corrosion-proof, fire-proof, and theft-proof.

(3) Ensure the safety of material management, strictly prevent corruption, prevent bad people from sabotaging, and strictly prevent all accidents. Unrelated personnel are strictly prohibited from entering the warehouse, and smoking and electric stoves are not allowed in the warehouse.

(4) Strict acceptance procedures must be followed for materials entering the warehouse. The quantity, specifications, quality, name, etc. of the materials must be accurate, and the registration procedures for entering the warehouse must be completed.

(5) The delivery of materials from the warehouse must be strictly enforced and the receipt of materials must be accompanied by complete and complete procedures. Otherwise, the warehouse management personnel have the right to refuse to issue materials.

(6) Carry out technological innovation, continuously improve the material management of warehouses, reduce heavy physical labor, achieve scientific management of warehouses, improve work efficiency, put materials into production as soon as possible, and give full play to the role of materials.

Warehouse Management Regulations

1. General Provisions

Article 1 In order to standardize the company's warehouse management and ensure the integrity of property and materials, in accordance with enterprise management and These regulations are specially formulated based on the general requirements of financial management and combined with some specific circumstances of the company.

Article 2 Warehouse management tasks:

(1) Do a good job in the outbound and inbound work of materials according to these regulations, and balance the storage, supply and sales of materials. connection.

(2) Do a good job in the safekeeping of materials, truthfully register the physical accounts of the warehouse, and frequently check and inventory the inventory materials to ensure that the accounts, cards, and materials are consistent.

(3) Actively carry out the recycling, sorting and utilization of waste materials and production surplus materials, and assist in the disposal of backlog of materials.

(4) Do a good job in warehouse security to ensure the safety of warehouses and materials.

Article 3: These regulations apply to companies at all levels affiliated to the company, including wholly-owned companies and holding companies.

Article 4 Warehouse management personnel shall be integrated into the financial department of the company where they work for unified management, and warehouse custodians shall be uniformly arranged and deployed by the Finance Committee of the head office.

(2) Storage of warehouse materials

Article 5: After the outsourcing materials (including outsourcing materials, commodities, etc.) arrive, the person in charge of the business department shall fill in the "Commodities" "Acceptance Form" is made in quadruplicate ("Commodity Acceptance Form" signed by the warehouse keeper, one copy is kept by the business department, one copy is handed over to the statistics, one copy is handed over to the Finance Department by the business department, and one copy is handed over to the warehouse for issuance. Based on the "Commodity Acceptance Form"), the warehouse keeper checks the product name, specifications, quantity, and unit price filled in the "Commodity Acceptance Form", and after checking the physical objects into the warehouse, signs the "Commodity Acceptance Form" and truthfully fills in the "Commodity Acceptance Form" based on the inspection results. The "warehousing specification sheet" must be made in triplicate. The delivery person must check the corresponding items of the goods and the warehousing slip with the warehouse clerk. After confirming that they are correct, he must sign on the "warehousing slip" to ensure that the goods and the slip are consistent. The stubs of the "Commodity Acceptance Form (Warehouse Copy)" and "warehouse receipt" with complete procedures are registered in the warehouse physical account. The remaining copies are handed over to the financial department and the other to the business department.

Article 6 The finished products produced by the enterprise must have a product quality certificate issued by the quality management department before they are put into the warehouse. "In triplicate, both parties must sign on the "warehousing slip" after verifying that it is correct. The signed warehousing slip will be used by the warehouse as the basis for registering the physical account. One copy will be handed over to the production workshop for production statistics, and the other will be handed over to the financial department. This department serves as the basis for cost accounting and product accounting.

Article 7 The warehousing procedures for entrusted processing materials and products after processing are similar to the warehousing procedures for outsourced materials. However, the source shall be indicated on the "warehousing form" and the "Outsourcing" be registered in the "Processing Register".

Article 8 For outsourced materials or completed commissioned processing materials that directly enter the production workshop due to production needs, the warehousing procedures and the warehousing procedures should be completed at the same time to accurately reflect the company's material quantity.

Article 9 The materials provided by the processing households are processed in the same manner as outsourced materials, but the physical accounts of the warehouse are not registered. Instead, a "Registration Book of Materials for Processing of Incoming Materials" is set up for reference.

Article 10 When returning surplus materials from the workshop, a red-letter picking form should be filled in in triplicate, and the reasons should be explained in detail in the remarks column. If it is a false return at the end of the month, the material return procedure will be completed before the return procedure is completed. At the same time, go through the procedures for picking up materials for next month.

Article 11 For any inconsistencies in quantity, quality, specifications, varieties, etc. found during the inspection and storage of materials, the warehouse keeper has the right to refuse to go through the storage procedures and report them according to the extent. Handled by business units, finance departments and company managers.

(3) Departure of warehouse materials

Article 12 All goods from the company’s warehouse shall be released to the outside world with a "commodity seal" stamped with a special financial seal and signed by the relevant person. "Transfer Order (Warehouse Copy)" in quadruplicate, one copy should be submitted to the business department, one copy should be submitted to the financial department, one copy should be submitted to the warehouse as the basis for issuance of the "warehouse copy", and one copy should be submitted to statistics. The company's salesperson handles the outbound procedures, and the warehouse keeper issues a business handler based on the "Commodity Transfer Order". One copy is used by the warehouse as the basis for registering the physical account, and the other copy is submitted to the Finance Department by the warehouse keeper on a regular basis.

Article 13 When the production workshop requisitions raw materials, tools and other materials, the warehouse keeper shall issue them based on the material quota of the production technology department and the requisition list issued by the workshop leader. The warehouse keeper and the requisitioner shall Everyone must sign on the order form. The picking sheet is made in triplicate, one copy is returned to the workshop as the basis for assessment of material consumption, one copy is handed to the finance department as the basis for cost accounting, and the other copy is used by the warehouse as the basis for registering the physical account.

Article 14 Materials sent to external units for entrusted processing should also go through the same exit procedures, but it must be noted on the exit form, and a "Registration Book for Outsourcing Processing" should be set up for registration.

Article 15 When using the materials provided by the customer for processing, the outbound procedures should be similar to those obtained in the production workshop, but it must be noted on the material requisition list, and the physical account should not be registered. Instead, it is registered in the "Registration Book of Incoming Materials for Processing".

Article 16 For all matters regarding picking up goods and receiving materials with incomplete procedures, the warehouse keeper has the right to refuse delivery and report to the business department, financial department and company manager for processing depending on the severity.

(4) Storage of warehouse materials

Article 17 The warehouse shall have a physical storage account for commodity materials (referred to as "warehouse physical account") and a physical registration card. The warehouse physical account shall be based on materials. Categories, product names, and specifications are classified for sales and inventory accounting. Only the quantity is recorded, not the amount. At the same time, a physical registration card for commodity materials is set up at each commodity material storage point, and timely registration is carried out along with the warehousing form, outgoing form, and picking list. Warehouse physical accounts and execution cards ensure that accounts, cards, and objects are consistent.

Article 18 A physical inventory of the inventory of commodity materials must be carried out once a month. The financial staff will randomly check or supervise the inventory, and the warehouse keeper will fill in the inventory list in triplicate, and keep it in the warehouse. The Finance Department of Yilianjiao and the relevant leaders of Yilianjiao Company shall check the physical inventory with the physical accounts of the warehouse. If there is any loss or overflow, it shall be filled in in the relevant columns of the inventory table, verified by the financial department, and reported to the relevant department. Adjustments can only be made with the approval of the leader to ensure that the financial accounts, warehouse physical accounts, physical registration cards and physical objects are consistent.

Article 19 The measurement of warehouse materials should be carried out in accordance with universal measurement standards, and different measurement methods should be used for different materials to ensure the accuracy of material measurement.

Article 20: Do a good job in connecting the warehouse with the supply and sales links. On the premise of ensuring reasonable reserves such as production and supply, strive to reduce the amount of inventory, and ensure the correct use of materials and the correct handling of overstocked products. Wait for suggestions.

Article 21 The storage of warehouse materials should be stored separately according to the different types and characteristics of various materials, combined with warehouse conditions, using different methods, not only to ensure that the materials are protected from various damages, but also to Ensure easy access and inventory of materials.

Article 22: For certain special materials, such as flammable, explosive, highly toxic and other materials, special personnel should be designated for safekeeping and obvious signs should be set up.

Article 23: Establish and improve the registration system for personnel entering and exiting the warehouse. All personnel entering and exiting the warehouse must obtain the consent of the warehouse keeper and be registered before they can enter the warehouse accompanied by the warehouse keeper. Personnel entering the warehouse are not allowed to carry flammable or explosive items, and are not allowed to smoke in the warehouse.

Article 24 Warehouse managers should strictly implement safety work regulations, do a good job in fire prevention and theft prevention, regularly inspect and repair lightning protection and fire-fighting equipment and equipment, and ensure the safety of warehouses and materials and property.

Article 25 When a warehouse keeper is transferred, he must go through the handover procedures, and the financial leader will supervise the handover and sign the form. Only after the handover procedures are completed, can he leave the work unit.

Article 26 If the material delivery and delivery procedures are not carried out in accordance with these regulations, resulting in material shortages, substandard specifications or quality, and discrepancies with the accounts, the warehouse keeper shall bear the resulting economic losses. , the financial manager should take leadership responsibility.