1. Letterhead

Letterhead refers to the sender’s name (unit name), address and date, usually written in the upper right corner of the letter paper. Generally, the name, address, phone number, etc. of the unit or company are printed on the stationery of official or business letters, so you only need to write the date of writing on the right side below the letterhead.

2. Date

In general social letters, the address of the recipient is usually omitted, but this cannot be done in official letters. Write the recipient's name, address, etc. in the left corner below the date on the letterhead. The requirements are the same as on the letterhead. There is no need to write the date.

3. Title

The writer’s address to the recipient. The position is one or two lines below the address in the letter, starting from the top box of the line. A comma (British style) is usually used after the title, but a colon (American style) can also be used.

4. Content

The main text, located one line below the salutation, is the core part of the letter. Therefore, the text is required to be clear-cut, simple and easy to understand.

The conclusion should be one or two lines below the main text, starting from the middle right of the letter paper. The first word should be capitalized at the beginning and a comma should be used at the end of the sentence. Different objects have different ways of writing the conclusion.

The signature should be one to two lines below the closing sentence, starting from the middle right of the letter paper, directly below the closing sentence, and the name typed on a typewriter should be used below the signed name for easy identification. Positions and professional titles can be placed below the name.

Extended information

Basic features of business letters

1. High flexibility and easy to choose

Customers can choose according to different target customers Different business letter contents can enhance the flexibility and pertinence of publicity, which can improve the effect of publicity. At the same time, customers can choose the time and quantity of delivery.

2. Strong pertinence and great results

Customers can select specific target target ranges from the name and address information database provided by the postal department according to their own needs. Avoid the blindness of publicity.

3. High reading rate and wide coverage

Business letters are directly targeted at specific target units (individuals). Users can open the email at any time, read it carefully and save it. It is timely and at the same time Customers can use the huge postal network to send business letters to all parts of the country, covering a wide range of areas.

4. Low price, convenient and fast

Business letters are charged at low prices. The post office provides one-stop services such as advertising design, production, mail packaging and delivery, which is convenient and trouble-free and can be mailed at any time. Products can be marketed nationwide without leaving home.

5. Large amount of information and strong applicability

As an information carrier, business letters can accommodate a large amount of information and are not limited by length. They can contain text, pictures, contracts, and orders. Such information as is detailed and illustrated, making it easy for the recipient unit (person) to save and refer to, and some can even be signed directly.

Bill mailings can strengthen the connection between enterprises and users, allowing users to control their account expenses in a timely manner and make clear consumption; at the same time, they can also ensure the timely withdrawal of enterprise funds, which is a corporate norm An important measure to bring service standards in line with international standards.

Baidu Encyclopedia - Business Letters

Baidu Encyclopedia - English Letters