What is the specific format of an English letter?

Format of English letters

English letters are the most commonly used application style. Ordinary personal letters usually consist of five parts:

1. Letterhead: Refers to the sender’s address and date. Write in the upper right corner of the letter paper, starting near the center of the letter paper. Leave the letterhead blank. Write the sender's address first. The way to write an address is different from that in Chinese. Small places should be written first, and big places should be written later. Write the date below the address. The order of dates is: month, day, year, or: day, month, year. For example: May 17? 2003. There is a comma before the year.

2. Salutation: Refers to the address of the recipient. Write below the letterhead, starting on the left side of the paper. When writing to someone you know well, you usually use Dear... or My dear... as a title. Such as: Dear Li Lei, Dear Miss Thomas or My dear Dad.

3． The body of the letter: refers to the main part of the letter. Write from the top of the first paragraph on the line following the title. From the second paragraph onwards, the first word of each paragraph should be indented by 3 or 5 letters.

4. Conclusion: Refers to the polite words at the end below the text. It is generally written from the center of the letter paper to the right, with the first letter capitalized and a comma at the end. In informal social letters, Yours or Sincerely are commonly used. If the other party is a close friend, you can use Sincerely yours? Yours, etc.

5. Signature: refers to the signature of the sender. Write it below the conclusion, slightly to the right.

In addition, the way to write envelopes in English is different from that in Chinese. Generally, the recipient's address is written in the center or lower right corner of the envelope. Write your name on the first line and your address below. The sender's name and address are written in the upper left corner of the envelope or on the back of the letter.

Format of English letters

1. Heading

Refers to the name of the sender (name of the company), address and date, usually written on letter paper the upper right corner. Generally, the name, address, phone number, etc. of the unit or company are printed on the stationery of official or business letters, so you only need to write the date of writing on the right side below the letterhead. The way to write an English address is completely different from that in Chinese. The address names are in ascending order: the house number and street name are written on the first line; the county, city, province, state, zip code, and country name are written on the second line; and then the date is written. Punctuation marks are generally not used at the end of each line, but they are still used between each line, such as when writing dates.

2. How to write the date:

For example: July 30, 1997, in English: July 30, 1997 (the most common); July 30th, 1997;

30th July, 1997, etc. 1997 cannot be written as 97.

3. Inside Address:

In general social letters, the address of the recipient is usually omitted, but this cannot be done in official letters. Write the recipient's name, address, etc. in the left corner below the date on the letterhead. The requirements are the same as on the letterhead. There is no need to write the date.

4. Salutation:

It is the address used by the writer to the recipient. The position is one or two lines below the address in the letter, starting from the top of the line. A comma (British style) is usually used after the title, but a colon (American style) can also be used.

(1) When writing to relatives, relatives and close friends, use Dear or My dear plus a title indicating kinship relationship or a direct name (here refers to the first name, not the surname). For example: My dear father, Dear Tom, etc.

(2) Dear Madam, Dear Sir or Gentleman (Gentlemen) is used for official letters. Note: Dear is purely a polite form of communication for official business.

Gentlemen always appears in the plural form, without Dear before it, which is the plural form of Dear Sir.

(3) When writing a letter to the recipient, you can also use your title, position, professional title, degree, etc. plus your surname or surname and first name. For example: Dear Prof. Tim Scales, Dear Dr. John Smith.

5. Body of the Letter:

The salutation is one line below and is the core part of the letter. Therefore, the text is required to be clear-cut, simple and easy to understand. Unlike Chinese letters

Hello is generally not used in the main text! (Hello!) There are two types of text: indented and flush. The first letter of the first line of each paragraph is slightly indented to the right, usually five letters, and the second line of each paragraph is written from the top box on the left. This is the indentation style. However, Americans often do not use indentation for each paragraph of a letter, but use a flush style, that is, each line starts from the top box on the left. Most business letters are written in a straight-line style.

6. Complimentary Close:

In the first or second line below the text, starting from the middle right of the letter paper, the first word should be capitalized at the beginning, and the sentence Use a comma at the end. Different objects have different ways of writing the conclusion.

(1) When writing to family members and relatives, use Your loving grandfather, Lovingly yours, Lovingly, etc.;

(2) When writing to acquaintances and friends, use Yours cordially, Yours affectionately, etc. ;

(3) Use Truely yours (Yours truly), Faithfully yours (Yours faithfully), etc. when writing business letters;

(4) Use Yours obediently (Obediently yours) to superiors and elders ), Yours respectfully (Respectfully yours), etc.

7. Signature:

One to two lines below the closing sentence, starting from the middle right of the letter paper, directly below the closing sentence, and below the signed name. Have a typewritten name for easy identification. Positions and professional titles can be placed below the name. Of course, there is no need to type letters to relatives and friends.

8. Postscript:

After writing a letter, you suddenly think of something you missed. At this time, use P.S. to express it, and then write the missing words. You need to Long story short. Usually on the left side of the lines below the signature at the end of the letter, it should be at the same time as the main text.

Note: In formal letters, avoid using postscripts.

9. Enclosure:

If the letter has an attachment, you can write Encl: or Enc: in the lower left corner of the letter paper.

For example: Encl :2 photos (two photos included). If there is more than one Fujian attachment, it should be written as Encl: or Encs.

We sometimes see the words Re: or Subject: (reason) between the title and the text. Generally in the middle of the stationery, it can also be aligned with the "title". You should also add a horizontal line at the bottom to attract the reader's attention, so that the recipient can easily understand the main content of the letter before reading the letter. The reason is generally used in official letters and can also be omitted.

Format of English letters and how to write envelopes

Format of English letters How to write English envelopes Practice filling in envelopes

1. Format of English letters

248 Park Street (sender's address)

Taipei, Taiwan 105

September 8, 2002 (date of letter)

Dear Susan, (title )

I enjoyed reading your letter very much.

………………………………………………………………… ………

……………………

Your friend, (End)

Joe (Signature)

1. Write the date in the upper right corner of the letter paper, such as September 8, and the abbreviation Sep. 8 is also commonly used; in informal letters, the year is often omitted; in formal letters, not only the year is written, but the address of the sender is also written above the date. .

2. Next, write the address of the recipient on the left side of the letter paper, usually starting with Dear, and then writing the name (usually using first name), such as Dear Susan (Dear Susan); The name is usually followed by a comma or a blank space.

3. After writing the salutation, you usually leave a blank line before starting the text of the letter.

4. After the article is over, write a concluding sentence, such as See you (Goodbye), (With) Best wishes (Wish you peace), Yours always (Always be your true love), Yours ever ( Love you forever), Your friend (your friend), Truly yours (best friend), Sincerely yours or Yours sincerely or Sincerely (the most sincere friend), Love (lover, avoid using it in letters between two men)...etc. .

Note:

(1) The first letter of the closing sentence should be capitalized, and a comma should be added at the end.

(2) If you want to distinguish the ending words according to the recipient of the letter, you can use Sincerely yours, Yours sincerely or Sincerely for the relatively close recipient; for ordinary friends, you can use Your friend; if If children are writing to their parents, they use Your loving son (daughter); to elders, they write Respectfully yours, and for business dealings, they use Faithfully yours.

5. The signature under the closing sentence must be signed in person, not typed, and no punctuation marks are added after the signature.

2. How to write an English envelope

1. Write the name and address of the "sender" in the upper left corner of the envelope.

2. Write the name and address of the "recipient" in the middle of the envelope or in the lower left corner of the envelope.

3. The sender does not call himself Mr., Mrs. or Miss, but the honorific title Mr., Mrs. or Miss must be added before the recipient's name as a courtesy.

4. The writing method of the address is opposite to that in Chinese; in principle, the English address is from smallest to largest. For example, you must write the house number, street name first, then the city, province (state) and postal area code, and the last line Then write the name of the country.

5. Put a stamp on the upper right corner of the envelope.

6. The zip code on the envelope is represented by a five-digit Arabic numeral after the U.S. state name. The first three digits represent the state or city, and the last two digits represent the zip code. As for The postal code 10027 is pronounced one double o two seven.

7. Commonly used words in residential addresses: Common abbreviations with abbreviations:

Building F (e.g. 2F) Lane (e.g. Lane 194) Section; Sec. (e.g. Sec.Ⅱ ) Alley (e.g. Alley 6) Road; Rd. (e.g. Chunghua Rd.) Street; St. (e.g. Yangkwang St.)

3. Practice filling in envelopes

George Wang will write a letter to his pen pal, Mike Clinton. Mike's address is: 1025 Long Street, San Francisco, CA 94101, U.S.A. And George's address is: 23, Alley4, Lane130, Sec.∏ Nanking East Rd. Taipei, Taiwan 104, R.O.C. Please write an envelope for him.

1. ___________________

2. ___________________

___________________

3. ____________________

4. ____________________

5. ____________________

6. ____________________

7. ____________________

8. ____________________

AIRMAIL (aviation)

《Answer》

1. George Wang