Article 22 After accepting the notarization application, the notary office shall collect the notarization fee from the parties in accordance with the regulations. After the notarization is completed, if the approved notarization fee is inconsistent with the amount received in advance, it shall go through the formalities of refund or supplement.
for the parties who meet the conditions of legal aid, the notarization institution shall reduce or waive the notarization fee according to the regulations.
Chapter V Examination
Article 23 After accepting an application for notarization, a notary office shall examine the following matters respectively according to the rules for handling different notarization matters:
(1) The number and identity of the parties, the qualifications for applying for notarization and the corresponding rights;
(2) whether the expression of will of the parties is true;
(3) Whether the contents of the document applying for notarization are complete, whether the meaning is clear, and whether the signature and seal are complete;
(4) Whether the certification materials provided are true, lawful and sufficient;
(5) Whether the matters applied for notarization are true and legal.
article 24 the parties concerned shall truthfully explain to the notarization institution the relevant information about the matters for which notarization is applied, and the certification materials submitted shall be true, lawful and sufficient.
if the notarization institution has doubts about the authenticity and legality of the matters to be notarized during the examination, and thinks that the description of the parties or the supporting materials provided are insufficient, incomplete or doubtful, it may require the parties to make explanations or supplement supporting materials.
if a party refuses to explain relevant information or supplement supporting materials, it shall be handled in accordance with the provisions of article 48 of these rules.
article 25 in the course of examination, if the identity of the parties, the matters for notarization and the certification materials provided by the parties need to be verified or have doubts in accordance with the relevant accreditation rules, a notary office shall verify them or entrust a notary office in another place to verify them on its behalf. The relevant units or individuals shall provide assistance according to law.
when examining the identity of a natural person, we should use identification verification equipment and record the attached files.
Article 26 During the examination, a notary public shall ask the parties concerned about the situation, explain the legal risks, put forward legal opinions and suggestions, and answer their questions; If any major or complicated situation is found, it shall be discussed collectively by the notary office.
Article 27 A notarization institution may verify the relevant information and certification materials of notarization matters in the following ways:
(1) Verify by asking the parties and interested parties of notarization matters;
(2) verification by questioning witnesses;
(3) obtain relevant information from relevant units or individuals or verify and collect relevant documentary evidence, material evidence, audio-visual materials and other supporting materials;
(4) verification through on-site inspection;
(5) Entrusting professional institutions or professionals for identification, inspection and translation.
Article 28 A notarization institution shall abide by the provisions of relevant laws, regulations and relevant accreditation rules when conducting verification.
if a notary office sends personnel out to verify, it shall be conducted by two people, except for verifying and collecting documentary evidence. Under special circumstances, if only one person goes out to verify, a witness shall be present.
article 29. if the parties concerned, the interested parties of notarization matters or the relevant witnesses are asked to know and verify the relevant information and supporting materials of notarization matters, the rights, obligations and legal responsibilities of the inquired person shall be informed. The contents of the inquiry shall be recorded.
the record of inquiry shall contain: the date and place of inquiry, the inquirer, the recorder, the reason of inquiry, the basic information of the inquired person, the contents of notification, the contents of inquiry conversation, etc.
the record of inquiry shall be checked by the interviewee and then signed, sealed and fingerprinted. The amendment in the transcript shall be approved by the person being questioned with his seal or fingerprint.
Article 3 If it is necessary to extract, copy (copy) relevant materials, original documents and archival materials or take photos of physical evidence and make written descriptions when verifying or collecting certification materials related to notarization matters from the parties, interested parties, witnesses or relevant units and individuals, the extracted, copied (copied) materials, photos and written descriptions of physical evidence shall be consistent with the original or physical evidence, and the materials, originals and written descriptions shall be made by the materials.
article 31 where on-site inspection is adopted to verify notarized matters and relevant certification materials, a record of inspection shall be made, which shall be signed or sealed by the inspectors and witnesses. If necessary, the inspection or physical evidence can be recorded by drawing, photographing, video recording or audio recording.
article 32 where it is necessary to entrust a professional institution or professional personnel to identify, inspect and translate the documents applying for notarization or the certification materials of notarization matters, the parties concerned shall be informed to entrust them to handle it, or the consent of the parties concerned shall be obtained to handle it on their behalf. Appraisal opinions, inspection conclusions and translation materials shall be stamped and signed by relevant professional institutions and personnel undertaking appraisal, inspection and translation.
the expenses required for entrusting appraisal, inspection and translation shall be paid by the parties concerned.
article 33 if a notary office entrusts a notary office in a different place to verify notarial matters and relevant certification materials, it shall issue a letter of entrustment and put forward clear requirements for the matters and contents to be verified. The entrusted notarization institution shall complete the verification within one month after receiving the letter of entrustment. If it cannot be completed or verified for some reason, it shall notify the notarization institution entrusted with verification within the above-mentioned time limit.
article 34 in the course of examination, if a notary public considers that the contents of the documents applied for notarization are incomplete and inaccurate, it shall instruct the parties concerned to make corrections or amendments. If a party refuses to make corrections or amendments, it shall indicate it in the work record.
at the request of the parties, the notarization institution can draft and modify the documents applying for notarization on its behalf.
Chapter VI Issuance of Notarial Certificate
Article 35 If a notarization institution considers that the matters to be notarized are in conformity with the provisions of the Notary Law, these Rules and the relevant rules on accreditation, it shall issue a notarial certificate to the parties within 15 working days from the date of acceptance.
due to force majeure, supplementary certification materials or the need to verify relevant information, the time required shall not be counted within the time limit specified in the preceding paragraph, and the parties concerned shall be informed in time.
see the full text of the notarization law for more details.