You don't need to write your own name in the subject of the email. The name is set in the mail system settings, and it will replace the actual address when sending, so there is no need to rewrite it in the subject.

[The key content is to write clearly whether there is a reference in the subject and what it is. Many professors only look at the theme. ]

A good title should concisely summarize the purpose or content of the email. If you are interested in one of the professor's research projects, you can take this research direction as a topic, such as "deformation and fracture of hexagonal close-packed metals" or "making semiconductors by chemical vapor deposition" and so on. Then in the body of the email, you can talk about how interested you are in this direction, what academic background you have and what you think of this research field.

If you are interested in an article by the professor and want to talk about it in the body of the email, it is also a good idea to use the title of this article as the title of the email. If the title of the article is too long, it can be compressed.

In addition, some people like to use straightforward titles, such as "20 1 1 autumn graduate enrollment inquiry". I have never tried this title myself. I don't know how it works. Interested students can try it themselves. Finally, I want to say that the title of the magnetic cover letter is uncertain. Don't stick to what I said above, be brave in innovation.

Including the course number, "Questions about 3009 homework" or "Questions about English 20 1 1 message." The subject sounds real, while "a question" looks like spam. "Questions about English homework" or "Questions about homework", if you don't indicate which class you are in, may let your professor solve this problem. For those who teach large lectures, this may mean reading hundreds of names on the roster. However, even for a professor with a small class size, it is a drag to receive an email that only says "I need this assignment in your English class". Your English professor's classes are all English classes; She or he still needs to know which one is yours.

address

It is important to pay tribute. The safest beginning is "Dear Professor" (using their surnames). In this way, you won't be involved in the question of whether the professor has a doctorate or not, and you won't appear sexist when you call your female professor "Ms." or, worse, "Ms."

Address is very important. The safest way to start is to use "Dear Professor XX" (XX is the surname). In this way, you won't think about whether the professor is a doctor or not, and you won't look like a sexist when you address your female professor as "lady" or "madam". Everything else is wrong. (Professor, for example, Professor. Hello, full name, etc. )

Choose the appropriate greeting. "Hi/Hello Professor [Blank]" is always appropriate. Replace it with "dear" and you have finished writing a letter; If you omit "hi", your tone will be too abrupt.

Introduce yourself at the beginning and show your purpose.

Generally, I introduce myself briefly at the beginning, expressing my interest in his research and giving some affirmation to the author's achievements.

Then, if you take the initiative to write an email to others, start with the purpose of writing this email. For example, "I'm writing to inquire about …" or "I'm writing about …" It's important to clarify your purpose at the beginning of the email, so as to better lead out the main content of the email.

The first sentence of the text must be self-introduction This sentence must follow this format: My name is * * * (full name), and I am ... For example, my name is Jeremy Bentham, and I am a graduate student at Queens College, Oxford University.

The second sentence of the text must explain how you met. There are three situations: someone recommends it; No one recommended it; The two originally knew each other, but they haven't contacted each other for a long time. This sentence is very important because it wants to establish the first contact between you and this strange professor. Of course, it better be recommended by someone. For example, XXX, a colleague of this professor, recommended you to find her. Because of XXX, then make this link clear. If no one recommends it (more common), be sure to explain why, for example, you just read someone else's new book (you can't say that until you read it), otherwise people may not read it. ]

Ask a question or request

Clarity and conciseness are the best. Your professor will receive 25-30 emails every day, so it's best to keep your questions concise (generally speaking, it's best to list them one by one). If you can't get to the point quickly, the other party will lose interest in reading your email. So, get to the point.

The rule that this part follows is called "negative politeness". Commonly used strategies are: take the initiative to mention that the other party is busy and may not have time to meet his requirements (that is, give the other party a step down); Use more if sentences; Use the past tense.

[This is one of the two most important principles. Talking about negative attitudes]

1. I wonder if (be sure to use was instead of I'm thinking or I'm thinking).

[If you handle more, you don't have to insist. For example, you can also say I want to know ... or we should ... If you are your own tutor or a professor with close working contacts, it is too polite to keep saying "I wonder if it is", which is actually quite strange. ]

Whether the use can avoid "people" directly involved in grammar, which can reduce the pressure on the other side. There is an implied meaning in brackets, but it is unclear.

Is it possible (for you) to arrange a time to meet (for me)?

2. Avoid using what I want and what I want. If you really want to use it, I'll like it. Worst of all, I want to replace it.

Avoid using "please", because "please" implies your expectations and puts pressure on the other party, which is a rude expression.

After making a request, you must prove that your request is reasonable.

This is the second of the two most important principles. ]

The common method is: show that you have done a lot of preliminary work, and there is really no choice but to ask for help. Or, show that you know each other's work like the back of your hand, and the requirements are based on this understanding.

Ask politely. "Can you email me the page number of the next reading? Thank you! " Much better than "I need this task"

"What good news! I'm glad to meet you. . . "

"Is it convenient?. . "

"Yes, of course. . "

"Would you like to. . "

"I am very happy to look forward to it, and thank you for your efforts and time."

"Thank you very much, XXXX. I am touched by your thoughtfulness and assure you that it is entirely my pleasure. I'm glad to know. . .

"Thank you for all your efforts and services to xxxx. It's a pleasure to work with you, and I look forward to your xxxx results. "

"I hope you have a very good spring break, although you have done a lot of admirable work ..."

"I am very happy to look forward to working with you in xxxx"

"I hope this email finds you well ..."

"We are honored and grateful for your support ... and eagerly look forward to your thoughts ..."

Concluding remarks

Before closing the email, thank the recipient again and add some polite expressions at the end.

You can say "Thank you for your patience and cooperation." Or "Thank you for your consideration."

Start writing, "If you have any questions or concerns, don't hesitate to let me know." And "I look forward to hearing from you."

Thank you at the end. The most formal expression is: thank you and look forward to hearing from you.

Expressing gratitude at the beginning of an email usually means thanking the other person for his past efforts, and expressing gratitude at the end of the email means thanking him for his future help. Expressing gratitude in advance can make the other party more active and willing to take action.

Thank you for your friendly cooperation. If you need readers to help you with something, you have to thank them first.

Thank you for your concern. Similar to the above, this sentence contains your gratitude for the possible help of the other party in the future.

Thank you for your understanding. Use this sentence if what you write will have a negative impact on readers.

Thank you for your consideration. If you are looking for opportunities or benefits, such as finding a job, end this email.

Thank you again for everything. This sentence can be used at the end, which is different from the above. If you have thanked the readers at the beginning of the email, you can use this sentence, but because of their help, you can thank them again for their efforts.

Polite greetings and signatures

Signing and signing are very important. Always end with the time to thank the professor, and end with "best wishes" or "greetings" (or some other relatively formal but friendly ending). And always sign with your real name, not some weird nicknames, such as Ry-Ry or Biff.

The final signature is very important. At the end of each email, thank the professor for taking the time to help you, and end with "Best wishes and greetings". (or other relevant formal language, but in a friendly tone. Then sign your full name, not any nicknames, such as Ry-Ry or Biff.

The formal greetings after signing are: sincerity; Best wishes; Best regards. Nothing else is formal.

Finally, write an appropriate ending and attach your name. "Sincere greetings", "sincere" and "thank you" are all standardized.

It is best not to use words like "best wishes" or "cheers" because they are often used in informal private emails.

[When it is cooked, it can be colorful. For example, you can write: Best, cheers, greetings, see you later, have a nice weekend, and so on. Or learn from our psychologists and write down: meaningful. However, perhaps the most commonly used and omnipotent sentence is: thank you. Even though you may not ask for it at all, you can use it. What are you grateful for? Thank you for taking the time to read your email. ]

Greetings are as follows:

"Best wishes"

"Best wishes"

"Best wishes"

"Sincere greetings"

"With thanks and best wishes"

"Best wishes and deep gratitude" (gratitude ...-_,-)

"Have a nice weekend."

"I would like to extend my sincere greetings to you and wish you a sunny and relaxed holiday."

"I hope you are all enjoying a wonderful holiday."

"I thank all of you and wish you and your family a happy Thanksgiving."