1, bidding for registration &; Bidding document purchase
Purchase bidding documents: read the registration methods, materials and fees specified in the bidding documents in detail, prepare the materials and fees required for registration, and pay attention to the deadline for registration.
Registration methods include: on-site registration or fax registration (see the specific requirements of each bidding document for details).
On-site registration: you need to bring the qualification documents and registration fees required for registration to the designated place for registration. After registration, ask the bidding agency for the bidding documents and invoices or receipts.
Fax Registration: You need to fax the qualification documents, registration letter and registration fee remittance voucher required in the bidding documents to the fax number specified in the bidding documents, and then call to confirm whether the bidding agency has received and requested the bidding documents.
Common registration qualification documents include but are not limited to:
Power of attorney of the legal representative, three certificates of the tendering unit, registration fee payment voucher or cash, and registration letter.
Registration time: if time permits, register on the last day of the registration deadline, and the preliminary registration materials are ready.
2. Registration fee&; Deposit payment
Payment method of registration fee: cash payment or bank transfer.
Cash payment: it is necessary to entrust an agent to bring the registration fee specified in the tender documents to the designated place required by the tender documents for on-site payment and obtain an invoice or receipt.
Bank remittance: indicate the bidding number and purpose, fax the remittance voucher to the bidding agency and confirm it by telephone.
Payment methods of bid bond: bank transfer or telegraphic transfer, cash payment, bank draft, etc. (The specific operation shall be carried out in strict accordance with the requirements of the tender documents)
The deposit can't arrive in time, and the bid will be cancelled if you miss the time.
After the remittance is completed, you should call the tendering agency and ask whether the deposit has been paid.
The deposit remittance receipt must be scanned and handed over to the bidder, and sealed according to the requirements of the tender documents.
3. Read and analyze the tender.
Technical personnel and business personnel shall cooperate with each other, and carefully read the bidding documents for 2-3 times. If the individual clauses in the bidding documents are not clear, they should communicate with the bidding agency in time, mark the key parts and the information that must be provided, and it is best to establish a memo (some information must be provided, otherwise the bid will be scrapped).
Think about the following questions:
1. Who is the tenderer?
2. What are punctuation marks?
3. What are the requirements for quotation?
4. What materials need to be processed in time?
5. What brand is it?
6. Do you need to find a partner?
7. Who are our competitors?
8. Do you need authorization from the manufacturer?
9. What are the requirements that our company can't meet?
10. Need to bind the seal and the number of copies?
1 1. Performance requirements (contract) and financial statements?
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4, making the tender
The general tender structure is divided into: (1) commercial part; (2) Technical part; (3) The quotation part (except the format specially required in the tender documents)
Business part:
Generally, it includes bidder's description, manufacturer's introduction, performance, contract, product authorization, legal person authorization, three certificates, qualification certificate, delivery date, payment method, after-sales service, letter of commitment, business deviation form, business response, list of special tools for spare parts, etc. , should be written in strict accordance with the content requirements and order of the tender.
Precautions:
1. Successful cases: The main results (case pictures) should be highlighted and in bold type.
2. Qualification documents: Check the validity to avoid misplacing documents or placing expired documents.
3. Manufacturer's authorization: scan the original before sending it to the bidder, and pay attention to the delivery time.
4. Performance contract: Pay attention to whether the contract amount and time should be reflected. In principle, the contract price should be high.
Technical part:
Including technical description, drawing design, technical parameters, product configuration, deviation table of technical specifications, introduction of technical force, installation and construction scheme, product quality, product introduction, product color page, etc. , should be written in strict accordance with the content requirements and order of the tender.
Precautions:
1. Get to the point, don't give a detailed and targeted introduction. Do you want to provide product color pages and screenshot interfaces according to the bidding requirements?
2. Our advantages and advantages must be clearly stated and placed in a prominent position, usually in front of the technical part, in order to enhance the product image.
3. Review whether the expression of product technical parameters and technical performance meets the technical requirements of the tenderer.
4. Review whether the arrangement of technical difference table is reasonable and accurate, and whether there are omissions or redundancies.
5. Review whether the arrangement order of technical parts meets the requirements of the tenderee and is reasonable.
6. Review whether there are redundant or insufficient documents to be eliminated and supplemented.
On technical deviation table
1. Deviation description: positive deviation, negative deviation and no deviation.
2. If the technical indicators of the bidding products are better than the bidding requirements, it is a positive deviation, otherwise it is a negative deviation, and if it meets the bidding requirements, it is no deviation.
3. To fully respond to or exceed its requirements, you must never fill in unsatisfied parameters, and you must make the parameters correspond instead of serial.
4. Write more positive and negative deviations and describe them in another language, explaining the technical parameters and product advantages of the bidding products.
5. The description of positive deviation should be bold or use other eye-catching symbols ★▲.
Quotation part
1. Must have: quotation sheet (total price) and itemized quotation sheet.
2. Whether the equipment name, brand, model, quantity and parameters in the quotation sheet are consistent with the bidding documents.
3. Whether the case is correct and the quantity is consistent.
4. Pay attention to the consistency of monetary units in the quotation sheet and whether to install the requirements of bidding documents.
5. The format must be the same as that required by the bidder.
6. Print more blank quotations for later use.
5, the tender directory arrangement
Preliminary target arrangement: according to the requirements of the tender documents, the catalogue of the tender documents is initially compiled; So as to collect bidding information. The scoring points, punctuation marks and advantages should be marked in the preliminary catalogue, so that the bid producers can pay attention to this part of the document.
Post-finishing: according to the pre-drawn bidding document catalogue, set the title of the text content as 1, 2, 3, 4, etc. , and then automatically generate the directory of bidding documents, and set the size, font format and line spacing for the directory.
The catalogue should be as detailed and clear as possible, so that the bid evaluation personnel can quickly find the key points. To submit electronic bidding documents, it is necessary to establish a directory index.
Precautions:
1. Date: generally written from the date of bid purchase to the date of bid submission, other dates are not accepted.
2. After each title, the bidder, the bidder's representative and the date (depending on the bidding documents and beautiful typesetting) should be signed.
3. If the signature of the bidder's representative and the signature of the legal representative are required, it cannot be printed.
4. For the scanned copy, the words "consistent with the original" should be inserted.
5. The handwriting, the name of the bidder and "consistent with the original" shall be stamped with the official seal.
6. The stamped scanned picture should be set to gray.
7. In the process of making the tender, it should be kept at any time, and the file name should be clear.
6. Editing skills
Contents commonly used in making bidding documents:
Before making the tender documents, provide separate documents (in the same format as the tender documents) for the names (such as company name, bidder, date, project subject to tender, project number, etc.). ) often fill in the contents of the tender documents, in order to achieve rapid replication, improve efficiency, and ensure that all production dates and times are displayed consistently.
For example:
Matters needing attention in graphic and text mixed typesetting:
After the picture is inserted, don't use formats such as top, bottom and middle lining (especially the next version of word). If you really need to do this, you can use the table, insert the picture where you need it, and then set the edge of the table to none.
For example:
Reference of bidding document format:
7. Cross-checking of tenders
1. After the electronic tender is completed, let the participants cross-check, correct the mistakes, and notify the team members to prevent repeated mistakes.
2. Original production: The contents of the original and the copy are consistent, and the original is the basis of the whole tender, so it must be repeated carefully before printing.
3. Whether the font and format are uniform.
4. Check whether the product name quoted meets the requirements of the products subject to tender (including product model and quantity), and whether the itemized (subcontracted) quotation is in line with and correct, which must be carefully checked.
5. Check whether the calculation and capitalization of itemized quotation and total quotation in the quotation sheet are correct, and whether the quotations in the quotation sheet, tender list and tender letter are consistent, and carefully check and proofread them.
6. Review whether the writing format of bid opening documents meets the requirements of the tenderer.
7. The cross-checked documents should be renamed, such as ** 1 1, **22, * * finally.
8. Each document should be named in detail and stored clearly.
8. Printing of bidding documents &; restrain
1. Print the tender, and print the original, copy, cover and seal of the tender according to the requirements of the tender documents. Quotations can generally be printed in the company;
2. It is necessary to check whether the typesetting is chaotic and can only be printed after confirmation;
3. Wrong paper documents should be brought back to the company for invalidation;
4. The picture needs color, and other words can be black and white;
5. Carefully check whether there are pages missing, sandwiched, reversed and inverted;
6. For large-scale projects, it is necessary to print a copy for the use of the tender representative;
7. After the document is printed, it should be completely deleted in time;
8. According to the requirements of the tender documents and the actual situation, punch holes and bind or bind.
9. Signature of the bidder; To affix/affix/affix a seal (to ...)
1. Signature required: signature of legal representative and bidding representative, including power of attorney.
2. Stamps are required: riding seal, cover, seal, quotation sheet, bidder's name, "consistent with the original" and signature.
Precautions:
1. Seal as required in the bidding documents.
2. The official seal needs to be stamped clearly. If a seal is not obvious, it needs to be stamped again, and the two seals cannot overlap.
3. Press the sealing strip on the sealing strip, half on the sealing strip and half on the sealing bag as much as possible.
10, final bid evaluation
1. Check for missing signatures or seals.
2. Whether the documents required in the tender documents are complete.
3. Whether it is necessary to put the original and colorful pages into the tender.
4. Whether there are other undiscovered errors in the tender.
1 1. Seal the bidding documents.
1. Seal the original, copy and quotation documents respectively according to the requirements of the tender documents, and affix the official seal on the cover of the envelope and "No unsealing before * * * *".
2. If you need to submit an electronic document, it will be packaged with the original.
3. If possible, you can make a special tender box and put all the documents together, which is convenient and beautiful.
4. Sealing: The bidding documents shall not be sealed without the consent of the project leader or the bidding representative. After the riding seal is covered, double-sided adhesive tape should be attached and the seal should be reserved. After completion, the bidding representative will seal it himself.
12, preparation before bid opening
1. Inquire about registration: bid opening time, bid opening place, contact person of the tendering agency, telephone number, bus route, mode of transportation and bus time.
2. Sorting and collecting: bidding documents specified in the bidding documents, detailed list of bidding documents and other materials to be submitted before bid opening.
3. The information is as follows: including but not limited to: original and photocopy of the ID card of the bidder's representative with official seal, certificate of registration letter, certificate of bid bond payment or cash official seal, color page, certificate of agency, original contract, official seal (if any), Yin He, stationery, etc.
13, bid opening site
1. Record the bid opening, such as name, quantity, bidding products, bidding price, bidding representative, rating ranking, pre-winning unit, etc.
2. You can communicate with other bidders, but don't disclose anything unfavorable to the company, especially the bid price.
3. Record the person in charge, judges and key personnel of the tendering unit.
4. Exercise more, make wonderful presentations, pay attention to the presentation time (5- 10), and describe the scoring points and advantages of the bidding products.
14, frequently asked questions by experts.
1. What are the advantages of your product?
2. What are the success stories of your product?
3. What is the strength of your factory?
4. Your products are too expensive?
Other bidders reduced their prices. How much did you lose?
6. Have you given any other equipment?
7. How about your after-sales service?
……
15, post-bid arrangement and follow-up work
1. If the bidding result is uncertain, it shall be reported to the leader in time, and shall be tracked in time in the later period.
2. If you win the bid, report to the leader in time, thank the bid evaluation experts, and follow up until the project signs an internal contract.
3. If the bid fails, analyze the reasons for the bid failure and fill in the bid registration form.
4. After the expiration of the bid-winning announcement, handle the follow-up work such as receiving the bid-winning notice, returning the bid bond, paying the bid-winning service fee of the bid-winning unit, and signing the contract. The specific treatment will be communicated with the tendering agency.
There may be something missing or entered incorrectly. Learn some bidding document templates from the procurement document network. I hope I can help you!