Chinese email reply model 1
About the theme
The main difference between e-mail and stationery is to outline the subject. Summarize the content of the whole email in just a few words in the subject column, so that the recipient can weigh the priorities of the email and deal with it separately.
1. Never leave the title blank, which is the most impolite.
2. The title should be short, not too long, and don't let outlook use ~ ~ ~ to display your title.
3. It is best to write the email of * * * company, so that the other party can see it at a glance, it is easy to keep, and the time does not need to be indicated, because the general email will be automatically generated, but it is more complicated to write.
The title should truly reflect the content and importance of the article, and avoid using vague titles, such as? Mr Wang? . Don't use random topics without actual content, such as? Hey! ? Or? Take it! ? .
A letter should focus on only one theme as far as possible. Don't tell a lot of things in one letter, which is convenient for sorting out later.
6. Use capital letters or special characters (such as? *、! ? ) to highlight the title and attract the attention of the recipient, but in moderation, especially not casually? Urgent? Something like that.
7. When replying to the other party's email, change the title according to the content of the reply, instead of piling up.
8. The most important point is that the subject should not be misspelled or inconsistent, and you should not just check the text and forget to check the subject before sending it out. The theme is the first impression to others, so be careful.
On addressing and greeting
1. Address the recipient appropriately, and then pick up the balance.
Write the recipient's address at the beginning of the email. This is not only polite, but also clearly reminds a recipient that this email is for him and asks him to give the necessary reply; In the case of multiple recipients, you can send it to everyone.
If the other person has a position, you should address the other person according to the position, such as? Manager x? ; If you don't know the location, just follow the routine? Mr x? 、? Miss? Address, but first determine the gender.
Unfamiliar people should not directly address themselves by their English names, nor should they address people higher than themselves. It is also impolite to call everyone by their full names. Don't use one for everyone. Dear XXX? , seems to be very familiar.
Regarding the format, the title is the first line of project cases.
2. It is best to have greetings at the beginning and end of the email.
What's the easiest way to start? Hi? , written in Chinese? Hello? Or? Hello? The greeting at the beginning is to address the newline with two spaces.
The common ending is "best regards" and "best regards" in Chinese? Good luck? Almost. If an elder should use it? Salute? . Note that on very formal occasions, you should use the letter in standard format completely. Wish? And then what? Hereby? Leave two spaces for the end of the next line or the beginning of a new line. Did it go well? And then what? Salute? Write for newline capital letters.
As the saying goes, Don't blame many people? It is always good to be polite. Even if there is something wrong in the email, the other party can treat it calmly.
main body
1. Email text should be concise and smooth.
If the other person doesn't know you, the first thing to explain is your identity. You must tell the name of the company you represent to show your respect for each other. The roll call should be concise and to the point, preferably related to this email and the other party. The main function is to make the recipient understand the purpose of the email smoothly. Don't be absent-minded. It's business. People don't know who you are, so they have to wait until the end. But it shouldn't be too much. Some information unrelated to the text, such as contact information, should be indicated in the signature file.
The body of the email should be concise and clear; If there are many specific contents, just briefly introduce the text, and then write a separate document as an attachment for detailed explanation.
The text should be fluent, with simple words and short sentences, accurate and clear, and avoid obscure sentences. It's best not to let people scroll through your email, and don't be like Tang.
2. Pay attention to the tone of the email.
According to the familiarity and hierarchical relationship between the recipient and himself; Whether the email is internal or external, you should choose the appropriate tone to discuss it so as not to cause discomfort to the other party.
Respect each other, please, thank you and other sentences should appear frequently.
E-mail is easy to forward to others, so be careful and objective in commenting on others' opinions. ? Mail door? Is a profound lesson.
3. For the sake of clarity, the body of e-mail should use a list such as 1234.
If things are complicated, it's best to explain them clearly in paragraphs 1, 2, 3 and 4. Keep each paragraph short, not too long, no one has time to read your long speech without segmentation.
4. Provide complete information in an email.
It is best to make all relevant information clear and accurate in one email. Don't send another letter for two minutes. What? Supplement? Or? Correction? E-mail like that will make people very disgusted.
5. Try to avoid spelling mistakes and typos, and pay attention to using spelling check.
This is respect for others, but also the embodiment of their own attitude. If it's English mail, you'd better turn on the spelling check function. If it is a Chinese email, pay attention to the homophones of mental retardation brought by pinyin input method.
Before sending an email, be sure to read it carefully by yourself to check whether the writing is smooth and whether there are any mistakes in spelling.
6. Prompt important information reasonably
Don't always use capital letters, bold italics, colored fonts and enlarged fonts to prompt some information. Reasonable hints are necessary, but too many hints will make people lose focus and affect reading.
7. Reasonable use of pictures, tables and other forms to help explain.
For many emails with technical introduction or discussion nature, it is difficult to describe them clearly in words. If you explain it with a chart, the recipient will certainly praise your thoughtfulness.
8. Don't always use smiley face characters like:) to appear frivolous in business letters. Business email is not your love letter, so:) You'd better use it with caution. It is only used in some occasions that really need to emphasize a relaxed atmosphere.
attachment
1. If an email has an attachment, the recipient should be prompted to check the attachment in the text.
2. The attachment file should be named with meaningful names, and it is best to summarize the contents of the attachment, which is convenient for the recipient to manage after downloading.
3. The text should briefly explain the contents of the attachments, especially when there are multiple attachments.
4. The number of attachments should not exceed 4. When the quantity is large, it should be packaged and compressed into a file.
5. If the attachment is a special format file, the opening mode should be explained in the text to avoid affecting the use.
6. If the attachment is too large (no more than 2MB), it should be divided into several small files and sent separately.
Language Selection and Chinese Character Coding
1. Use English mail only when necessary.
English mail is only a tool for communication, not for showing off and practicing English. If there are foreigners among the recipients, they should be sent by English mail; If the recipient is from China in other countries and regions, they should also communicate in English. Due to the problem of Chinese coding, your Chinese e-mail may be garbled in other areas.
2. Respect each other's habits and don't send English emails on your own initiative.
If the other party and your email are in Chinese, please don't be smart enough to send him an English email; If the other party sends you an email in English, don't reply in Chinese.
3. For some informative or important emails, it is recommended to use Chinese. It is difficult for you to guarantee that there is something wrong with your English expression level or someone's English understanding level, which will affect the solution of the problems involved in the email.
4. Choose a font size and font that is easy to read.
Chinese uses Song Ti or New Song Ti, English uses Verdana or Arial, and the font size is No.5 or 10.
This is the most suitable font size and font for online reading.
Don't use strange fonts or italics, and it's best not to use background stationery, especially official mail.
Don't set the font too large to highlight the content, it is very troublesome to pull the scroll bar; Don't be too small, it will hurt your eyes. End signature
Every email should be signed at the end, so that the other party can clearly know the sender information. Although your friend may recognize you from the sender, don't design such a job for your friend.
1. Not too much signature information.
It is necessary to add a signature file at the end of the email. The signature file may include information such as name, position, company, telephone number, fax number, address, etc. , but the information should not be too many lines, generally not more than 4 lines. You just need to put some necessary information on it, and the other party will contact you if they need more detailed information.
It is feasible to quote a sentence as part of your signature, such as your motto or company slogan. But to distinguish between the receiver and the occasion, remember to be decent.
2. Don't just use one signature file.
Signature documents should be simplified for internal, private and familiar customers. For a formal signature document, it will make you seem alienated from the other party. You can set multiple signature files in outlook and call them flexibly.
3. The text of the signature file should be matched, simplified, traditional or English, to avoid garbled. The font size should usually be smaller than the text font.
Chinese e-mail reply model II
Dear sir or madam,
I'm interested in the recent establishment of BOCOG? Olympic volunteer recruitment? I am very interested in this activity. I think I am a qualified candidate and hereby recommend myself to you.
I am an English major, fluent in Chinese and English, and know basic French, which meets the language requirements of various volunteer positions. More importantly, I have been actively and enthusiastically participating in various international exchange programs? These experiences are reflected in detail in my attached resume? Therefore, I believe that my communication skills make me qualified for this position.
I would appreciate it if you could give me an interview.
You are sincere,
Li Ming
Chinese mail format
Mail theme
The theme should be clear and concise. Express the information that the other party needs to know, and the theme should be clear and concise. Express the information that the other party needs to know, and be able to distinguish different information of the same thing. But also can distinguish different information of the same thing. So that when the recipient sees the email, he can see the whole email at a glance. You can see the whole email at a glance when you see it.
Letter content
The text consists of three parts.
The first part is the beginning, which needs to directly explain the reason and purpose of writing a letter. If you are writing to someone you don't know, you should also add the reason and purpose. If you are writing to someone you don't know, briefly introduce yourself. If it is a reply, briefly introduce yourself. If it is a reply, also indicate when you received the letter from the other party about what content. What did you receive from the other party?
The second part is the core and main content of the letter, which fully explains and explains the questions raised at the beginning.
The third part is the end of the letter, usually ending with a polite blessing or wish. Example: the content format, title, text, conclusion and signature/signature should be as complete as possible. The title, text, conclusion and signature shall be as complete as possible. The first line of a paragraph is capitalized and single-spaced. The first line of a paragraph is capitalized and single-spaced. There is a blank line between paragraphs. In addition, the title, signature, etc. It is also written in capital letters. Font: Song typeface number: 10 Maximum number of words per line: no more than 30 words. You don't need to use beautiful words to write Chinese business letters. What you need to do is to express yourself accurately in simple and clear language, so that the other party can understand what you want to say very clearly. Around this point, Youxue. com summarizes several aspects, hoping to be useful for you to write Chinese business letters. The format of business letters in China is the same as that of ordinary letters. Business letters generally consist of five parts: beginning, body, end, signature and date.
(1) starts with the address of the recipient or receiving unit. The address is written in separate lines and capital letters, followed by a colon.
(2) The body of the letter is the main part of the letter, which describes the substantive issues of business communication, usually including: ① greetings to the recipient; (2) the reason for writing, how to receive the letter from the other party, thank you, answer the questions mentioned in the letter, and so on; (3) Business contacts to be made in this letter, such as asking about relevant matters, answering questions raised by the other party, clarifying one's own thoughts or opinions, and making demands on the other party. If you want to ask each other and answer their questions, answer them first and then ask them to show respect; ④ Put forward the hope, ways and requirements for further contact.
(3) At the end, a simple sentence or two is often used to state the requirements for the other party's reply. Like what? I am writing to you, hoping to reply. ? At the same time, write down words expressing wishes or salutations, such as? Salute? 、? Here's to health. Wait a minute. Greetings are usually written in two lines. Hereby? 、? Best wishes? It can follow the text or be separated from it. ? Salute? 、? Healthy? Then switch to the top grid writing.
(4) The signature is the signature of the writer, which is generally written in the lower right position of another line (or one or two blank lines) after the end. A business letter sent in the name of a company may be signed by the name of the company or the name of a specific department within the company, or by the name of the writer. Important business letters can also be stamped with official seals to show solemnity.
(5) Date of writing? Generally written in the lower right corner of the next line or the same line of the signature. The date of a business letter is very important, so don't leave it out.
Notes on writing:
1. The content of the email should be concise. It means that the content of the email should be concise and to the point, without affecting the integrity and gift. On the premise of appearance, try to use simple sentences and short words. On the premise of appearance, try to use simple sentences and short words.
2. Writing should be structured and accurate. Writing should be structured and accurate.
3. Professional tone, euphemistic and polite wording. You can be professional in subjunctive mood and polite in wording. Tone euphemistic tone and other methods circuitously express opinions and make demands. Tone euphemistic tone and other methods circuitously express opinions and make demands.
4. If there is an attachment, the content and purpose of the attachment shall be explained in the text. If there is an attachment, the content and purpose of the attachment should be explained in the text.
Please check the recipient, cc, subject and email carefully before sending the email. Before sending an email, carefully check whether the attachments added by the recipient are correct, whether the added attachments are correct, whether the text content is clear and reasonable, and whether punctuation marks are missing. Rationality, whether punctuation marks are missing, etc.