Warehouse management system

1. Purpose and scope of application

In order to standardize the company's material flow procedures, implement order-based production, and limit the sending and receiving of materials, so that all material sending, receiving and storage management can be well-founded and have rules to follow, and cooperate with the company to do good logistics cost control.

2． Management Responsibilities

2.1 Production Department: Review and receive orders, formulate and implement production plans, receive and return production materials, and deliver finished products to the warehouse.

2.2 Material Control Department: Responsible for the development and review of suppliers, price approval, material purchase orders and follow-up; management of the receipt, delivery and storage of raw materials and finished products, and safety stock shortage alarms .

Raw material warehousing procedures

4.1.1 The buyer reasonably arranges the purchasing plan and places the order based on the sales order and the supplier's supply cycle. When the buyer places the "Purchase Order" The production order number, quantity, pre-damage amount, batch delivery quantity and time allocation must be indicated, and the approved "Purchase Order" must be sent to the relevant warehouse manager so that the warehouse manager can arrange the receipt time and storage capacity. .

4.1.2 After the supplier delivers the goods to the company, the warehouse keeper will compare the supplier's "Delivery Order" and the physical goods according to the "Purchase Order", including the material name, code, specification model, quantity, etc. After verification, it will be temporarily collected in the quality inspection area and sent to IQC for incoming inspection (the delivery note has an inspection form column).

4.1.3 After the warehouse keeper receives the IQC incoming inspection results, according to the inspection results, the qualified products are stacked in the fixed management area, and the material identification card "deposit card" is clearly marked, and the warehouse entry procedures are completed.

4.1.4 The warehouse manager of unqualified products should notify the buyer or manufacturer as soon as possible to handle the return. Unqualified products must not stay in the warehouse for more than 48 hours.

4.1.6 In order to reduce the company's warehousing costs, the lead time of arrival shall not exceed 48 hours, ensuring that the goods are timely, in the right quality, and in the right quantity.

4.1.7 After the materials enter the warehouse, the corresponding warehouse keeper shall register the materials, create cards, and make accounts, and keep the accounts, cards, and materials consistent at all times.

4.2 Return Processing Procedure

4.2.1 The materials that have been temporarily received or entered into the warehouse are deemed to be unqualified after IQC inspection by the Quality Control Department. The warehouse keeper must Notify the buyer in a timely manner so that he can negotiate with the manufacturer about the return.

4.2.2 The warehouse keeper fills in the red "Raw Materials Warehouse Receipt" (backlash and return.

Principles of Raw Material Distribution

4.3.1.1 All types of materials Special parts are issued strictly according to the order and production plan; the special parts/general parts warehouse keeper must organize the distribution according to the color label of the entry month affixed on the package and follow the first-in, first-out principle

4.3. .1.2 The principle of issuing materials with expiration date shall be based on the order of validity period.

4.3.1.3 The warehouse must give priority to the reused materials after they are returned to the packaging.

4.3.1.4 The materials determined by IQC to be reused or selected for use should be released in priority.

4.3.1.5 The quantity of materials that are not easy to be broken down according to the order batch should be released in accordance with the minimum quantity principle.

4.3.1.6 The principle of strictly prohibiting the distribution of uninspected materials

5. Basis for raw material distribution

4.3.2.1 Each warehouse manager distributes materials strictly according to the content of the production workshop's "Material Requisition List".

4.3.2.2 Due to special reasons, it is necessary to obtain substitute materials. The "Material Requisition List" (must be accompanied by relevant documents confirmed and signed by the design department and quality control department.

4.3.2.3 If the order has special requirements such as environmental protection, the materials must be sent and received according to the requirements, placed in different areas, and carefully recorded.

6. Raw material distribution procedures

4.3.3.1 Each workshop shall be responsible for statistics. When the clerk issues a "Material Picking List", the picking department, order number, material name, material code, specification/model, and quantity must be filled in completely, and must be reviewed and signed by the workshop director.

4.3.3.2 The warehouse manager checks the "Material Picking List" and the "Order Production Review Sheet" and issues materials strictly in accordance with the "Material Picking List" limit.

4.3.3.3 Any batch of materials that exceeds the order is picked or returned. To replenish materials after materials are received, the picker must indicate the reason for replenishing the materials on the "Material Picking List", and the replacement procedures can be completed only after being reviewed by the workshop director.

4.3.3.4 The materials filled in the same "Material Picking List" must be picked up and distributed before the end of the day.

4.3.3.5 The same "Material Picking List" can only pick up materials from the same warehouse location.

4.3.3.7 After receiving the materials, the warehouse keeper should fill in the card and record, make accounts, and do a good job in 6S management.

4.3.3.8 When the order is completed, the warehouse keeper should be in time. Mark the issued special materials to avoid repeated picking of materials in the workshop

Finished product warehouse procedures

1. Finished product warehouse entry procedures

1. Finished product warehouse implementation. Zoning management, setting up special areas to store finished products that have not gone through formal warehousing procedures.

2. The workshop and finished product warehouse handle the finished product warehousing procedures twice a day. Complete the logarithm of the finished products produced in the afternoon and evening of the previous day before 7:45 every morning, and complete the computer (or manual) process before 8:45. Accounting data processing; complete the logarithm of the morning warehousing products before 13:30 pm every day, and complete computer (or manual) data processing before 14:30 pm. After the data processing is completed, the workshop prints out the warehouse order, which is reviewed by the workshop director or supervisor, signed by the finished product inspector of the quality control department, and then submitted to the finished product warehouse for signature and confirmation. The warehouse and workshop each hold a copy of the outbound order as the basis for entering the warehouse. Peng

3. The finished product manager creates an identification card "Deposit Card", clearly identifies it, records it in the account, and checks whether the account, card, and items are consistent at any time.

4. The sales return finished product must be completely filled in by the business manager with a red pen in the red "Domestic Sales Product Shipping Notification" Table 3-1)/"International Sales Product Shipping Notification" offset , only after the finished product inspector of the quality control department confirms and signs the return procedure can the goods be processed.

5. All finished products produced in the workshop must go through product storage procedures as required, and the sales department is not allowed to pick up goods directly from the workshop.

6. The settlement time for the finished product warehouse data of the computer system is set at 9 a.m. on the 2nd of the following month. After the settlement, no adjustment will be made to the previous period's accounts.

2. Finished products and parts delivery procedures

1. The business manager fills out the "Domestic Sales Product Shipping Notice" based on the customer's requirements and the company's inventory of finished products. 》/《Shipping Notice for International Sales Products》 shall be reviewed by the department manager and will be valid after confirmation by the accounting department of the Finance Department.

2. Business managers are not allowed to pick up goods directly from the workshop and must submit a delivery notice at least 2 hours before shipment. The notice should indicate that

finished product is shipped. The clerk will provide the shipment batch number, product code, product name, specifications and models, etc., and also inform the license plate number, container number, etc.

3. The finished product shipper confirms the finished product inventory in the warehouse according to the "Domestic Sales Product Shipment Notice"/"International Sales Product Shipment Notice", organizes the shipment, and places orders based on the shipment results. Finance Department.

4. The finished product delivery person will make a record on the identification card after the delivery is completed, and conduct computer accounting as soon as possible.

5. The warehouse’s daily sales documents must be submitted to the Finance Department within 2 working days.

6. For finished products that can be returned within two days before shipment, including customer inspection, inspection technology testing, sampling and display, etc., the "Loan Form" (QG/FX-07.21 Form 5) must be filled in and the department will be responsible People review and approve.

7. The finished product manager will ship the goods according to the "Borrow Order" to reduce the card cost.

8. When the person in charge returns the finished product, the warehouse keeper must indicate the name, model, quantity and quality status of the returned product on the original "Borrow Order".

The warehouse keeper Confirm and sign with the returner.

9. If the finished goods leave the warehouse for more than three days under the above circumstances, the relevant procedures must be handled according to the sales exit and return procedures.

Inventory

In order to timely grasp the changes in materials, avoid shortages, losses and overstocking of materials, and keep accounts, cards and materials consistent, inventory must be carried out.

4.3.9.1 Inventory principles:

a) Static inventory, before the workshop picker takes inventory, the materials that the workshop cannot produce according to the order must be returned to the warehouse for inventory reconciliation.

b) Real inventory must be reported, and the items, tables, and accounts counted must be true.

4.3.9.2 Inventory method

a) Partition inventory: All materials in the warehouse management area are placed in different areas for irregular inventory.

b) Frequent inventory: Warehouse managers promptly check whether the accounts, cards, and items of inventory materials match by sending and receiving materials every day, and conduct rounds of dynamic materials.

c) Regular inventory

1) Organized by the Finance Department, each workshop and warehouse will conduct a comprehensive inventory of materials according to the specified time (at the end of the month).

2) When taking inventory, the name of the material, specification model, quantity, quality status, person taking inventory, etc. must be noted on the identification card, and inventory records must be kept.

3) The inventory sheet must be confirmed and signed by the department supervisor and made in duplicate. One copy shall be retained for the bottom and the other shall be handed over to the financial accountant.

4) The Finance Department organizes regular inventory and random inspections at the beginning of the month: when drawing, the warehouse keeper is required to accompany him, and the number of goods under the control of each warehouse keeper is more than 5. If the number of goods and the warehouse are drawn, The quantities reported by the administrator were inaccurate: there was one item for Category A, two items for Category B, and three items for Category C. The person who drew the inventory determined that the warehouse would restock the inventory and reported it to the Finance Department. If the second draw still fails or the re-draw is refused, the Finance Department will notify the whole company and give an assessment.

4.3.9.3 Requirements for processing of overweight and overweight inventory

a) When the warehouse keeper has a loss or gain when taking stock of the goods in the warehouse, the warehouse keeper is required to re-count all losses. If there are surplus goods, check whether there are any inventory errors;

b) When the re-inventory confirmation does not match the account card, find out all the reasons for all inventory losses or overruns, and conduct analysis and processing;

< p>c) After analyzing the reasons for inventory deficit or inventory surplus, the outsourced factory shall be required to make up for the missing quantity if the outsourcing factory fails to send it, and the workshop, inspector or other department shall be required to make up for the unissued picking list if the workshop, inspector or other department uses or consumes it. Material bill, if you enter the wrong number, you should check the bill and correct it. After correcting everything that can be corrected, use the V8 system to print out the "Warehouse Material Receipt and Inventory Report" (send to the Finance Department.

d) After analyzing the reasons for the loss or profit, the warehouse prepares the "Profit and Loss Report" (submit it to the department leader for review (an assessment plan will be issued if the profit and loss exceeds the allowable range), and the Quality Control Department and the Finance Department will discuss Sign and perform unified accounting processing.

e) Allowable range of profit and loss:

Class A materials (unit price ≥ 5 yuan): the allowable range amount and type are both 0. That is to say, there cannot be a profit or loss of one kind of goods;

Class B materials (unit price ≥ 3 yuan < 5 yuan): the allowable range is 100 yuan, and the type is 2%, that is, 2 types of materials are allowed among 100 types .

Category C materials (unit price <3 yuan): the allowable range is 100 yuan, and the type is 3%, that is, 3 types of materials are allowed out of 100 types.

f) Assessment standards for warehouse managers and supervisors based on profit and loss: A. If the type of profit or loss exceeds the allowable range and the total amount does not exceed 100 yuan, a penalty will be given The warehouse keeper reports criticism;

If the profit or loss of goods B exceeds 100 yuan, the warehouse keeper will impose a financial penalty and notify the warehouse keeper of criticism. The economic deduction formula for the warehouse keeper is:

< p>Penalty deduction amount for cargo inventory surplus and loss amount = (Amount of cargo inventory surplus and loss amount - 100) × 0.2

C If the cargo inventory surplus and loss amount ≥ 10,000 yuan, in addition to deductions and penalties, the company will be transferred away warehouse keeper positions, and corresponding deductions and penalties will be imposed on their supervisors.

Warehouse management requirements

6.1 In order to ensure the strict and effective implementation of this management process, corresponding forms are specially prepared. All forms must be signed, confirmed and reviewed by relevant departments and leaders

< p> Batch, centralized under the Finance Department.

6.2 In order to ensure the consistency of accounts, cards, and materials, each warehouse manager is required to patrol the warehouse materials from time to time every day, and complete the previous day's material data entry work before 9 o'clock every day.

6.3 All warehouse entry documents must be printed and submitted to the Finance Department within four working days.

6.4 Buyers will check the accounts, cards, and items in the warehouse every day. If any problems are found, they will check with the corresponding warehouse managers and report them to the director of the purchasing department, and evaluate the relevant personnel.

6.5 requires each warehouse manager to send and receive materials in strict accordance with the "Purchase Order" (QG/FX-07.13 Table 2) and the "Order Production Review Form".

QQ: 271011426

Raw material warehouse receipt

Delivery unit: Order number: Year, month and day

Part number

Material name

Specification/model

Unit

Quantity

Unit price

Remarks

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Warehousekeeper: Weighing supervisor: Delivery boy:

This is a four-part single: one for warehouse, one for finance, one for customer, and one for settlement

Full set I'll give it to you in QQ