Official seal, financial seal, contract seal, invoice seal, and legal person seal are generally the seals that a company must have. Others can also be included as needed: department seal, check header seal, financial manager seal, and signature of the general manager. Seal, party seal, regiment seal, trade union seal, business-specific seal, etc.

The company's official seal is the company's seal for handling internal and external affairs. The company's official letters, documents, and reports to the outside world use the official seal. Documents stamped with the official seal have legal effect. The official seal is controlled by the company's legal representative. If the legal representative uses the legal representative's seal together with the official seal, it represents the company's actions.

Usage process

1. The applicant’s department manager or supervisor submits an application to the office.

2. Seal custodians review and understand the contents of the seal.

3. The seal custodian shall verify the applicant's qualifications and register them on the "Seal Use Registration Form", which shall be stamped by the seal custodian.

The official seal refers to the seal used by agencies, groups, enterprises and institutions. Since the Ministry of Public Security does not have unified regulations on the procedures for engraving seals, public security agencies in various places have different regulations on the procedures for engraving seals. The procedures vary depending on the type of seal being carved.

The use of the official seal of any unit must strictly comply with the leadership approval system. That is to say, every use of the official seal of the unit must be approved by the legal representative of the unit. If the legal representative of the unit is out of town or unable to approve the use due to other important tasks, the use must also be approved by appropriate personnel such as deputy authorized by the legal representative of the unit. Specific management personnel are not allowed to use the official seal of the unit to handle anything without authorization.

If the company's official seal is damaged, lost or stolen due to poor management, in addition to holding the responsible person accountable in accordance with relevant laws and systems, it must be reported to the superior and relevant departments as soon as possible, and corresponding measures must be taken to save the loss; At the same time, go through the procedures as soon as possible and engrave and use the new seal as soon as possible to avoid delaying normal work.

In view of the huge risks associated with the safe use of official seals, people have introduced cloud seals, a smart business device that prevents official seals from being stolen, abused or copied. The cloud seal is a portable smart object that protects official seals. It uses a combination of Internet of Things, photography, storage, mechanical control and other technologies to make it a smart armor for traditional official seals.

Yunzhang helps enterprises establish a safe corporate seal use mechanism, especially in the field of official seal use in mobile offices.