With the gradual specialization, high efficiency and refinement of human resources work, the emergence of electronic contracts has effectively solved many problems faced by the industry in contract signing.
Scenario 1: Verify the authenticity of identity
At present, most HR personnel mainly verify the identity of employees by "checking the original ID card and keeping a copy", but it is difficult for HR to distinguish the authenticity of the certificate with the naked eye, and its practical effect is limited.
Solution: Online real-name authentication can minimize the risks of false information, impersonation and malicious fraud.
Scenario 2: Contract Template Management
There are many kinds of documents involved in human resources work, which are inconvenient to manage and use.
Solution: The excellent third-party electronic contract platform supports uploading, creating, searching, viewing, editing and deleting a large number of contract file templates in the HR background, and can realize the management of all file templates on a system.
Scenario 3: Contract signing process
Signing labor contracts in different places often needs to be sent and circulated, which is costly, time-consuming and inefficient.
Solution: After HR initiates the contract signing process online, Ubisoft electronic contract system will notify relevant employees in the background by SMS, email, etc. Employees can connect to the internet through computers and mobile phones, and can sign contracts remotely within 1 minute at the earliest.
Scenario 4: File Batch Processing
The key information of each employee's labor contract is different. In the past, HR was often asked to make contracts one by one, and then stamped with official seals one by one.
Solution: HR can select the labor contract template and upload the excel form, and then generate the labor contracts of multiple employees in batches through the excellent electronic contract system in the background, which takes less than 10 minute. Then HR can also notify employees to sign and seal in batches, which is simple and quick.
Scenario 5: Contract Access and Attachment Management
In the past, the storage of personnel-related documents required special personnel to manage files, which was costly, difficult and inefficient.
Solution: After signing the contract through the excellent electronic contract system in the background, the system will automatically file and save it immediately. At the same time, the contract management function module is provided in the background, which is convenient for HR to find quickly. Usually 1 minute can read out the contract, and make statistical analysis of the contract quantity and signing situation. In addition, the background can also manage employee attachments such as employee education certificates and physical examination reports.
With the deepening of the digital age, especially the promotion of avoiding contact this year, electronic contract is an indispensable tool for HR in the future.