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★ Memorial mail for visitors ★
★ Message body format ★
★ China business mail ★
★ Leadership email format ★
★ Chinese email notification ★
Simple writing format of company email: 1. Title: Dear XXX, (preferably with a professional title)
2. There are words, and what you want to express is written in written language, with respectful tone, please, you, thank you, etc. Files must be uploaded with attachments, and the attachments should be named correctly (according to the actual situation, so as to avoid being directly called new files), font, No.4 and Song style.
There is a conclusion, thank you, thank you for your hard work and so on. To express your gratitude.
Write down your name and date, and leave your contact information so that you can contact me in time.
Detailed explanation of company email writing format article: about the theme
The main difference between e-mail and stationery is to outline the subject. Summarize the content of the whole email in just a few words in the subject column, so that the recipient can weigh the priorities of the email and deal with it separately.
1. Never leave the title blank, which is the most impolite.
2. The title should be short, not too long, and don't let outlook use ~ ~ ~ to display your title.
3. It's best to write the email of 3._ company, so that the other party can see it at a glance, and it's convenient to keep it, and the time doesn't need to be indicated, because the general email will be automatically generated, but it's more complicated to write.
4. The title should truly reflect the content and importance of the article, and avoid using vague titles, such as "From Teacher Wang". Don't use random topics without actual content, such as "hey!" Or "take it!" .
A letter should focus on only one theme as far as possible. Don't tell a lot of things in one letter, which is convenient for sorting out later.
6. Use capital letters or special characters (such as "_,!") ) as appropriate. ) to highlight the title and attract the attention of the recipient, but it should be moderate, especially don't use the word "urgent" casually.
7. When replying to the other party's email, change the title according to the content of the reply, instead of piling up.
8. The most important point is that the subject should not be misspelled or inconsistent, and you should not just check the text and forget to check the subject before sending it out. The theme is the first impression to others, so be careful.
On addressing and greeting
1. Address the recipient appropriately, and then pick up the balance.
Write the recipient's address at the beginning of the email. This is not only polite, but also clearly reminds a recipient that this email is for him and asks him to give the necessary reply; In the case of multiple recipients, you can send it to everyone.
If the other party has a position, address the other party according to the position, such as "_ manager"; If you don't know your position, you should call "Mr _" and "Miss" as usual, but you must first determine your gender.
Unfamiliar people should not directly address themselves by their English names, nor should they address people higher than themselves. It is also impolite to address others by their full names. Don't use "dear _ _" to catch everyone, it looks familiar.
Regarding the format, the title is the first line of project cases.
2. It is best to have greetings at the beginning and end of the email.
The easiest way is to write a "HI" at the beginning, a "hello" or "hello" in Chinese, and the greeting at the beginning is written in two spaces.
At the end, it's common to write "Best regards" and "Good luck" in Chinese. If you are an elder, you should use "greetings". Note that in very formal occasions, you should use the standard letter format completely. "Wish" and "Sincerity" are two spaces at the end of the next line or the beginning of a new line, while "Smooth" and "Salute" are written at the top of the new line.
As the saying goes, "it's not surprising to be polite." It is always good to be polite. Even if there is something wrong in the email, the other party can treat it calmly.
main body
1. Email text should be concise and smooth.
If the other person doesn't know you, the first thing to explain is your identity. You must tell the name of the company you represent to show your respect for each other. The roll call should be concise and to the point, preferably related to this email and the other party. The main function is to make the recipient understand the purpose of the email smoothly. Don't be absent-minded. It's business. People don't know who you are, so they have to wait until the end. But it shouldn't be too much. Some information unrelated to the text, such as contact information, should be indicated in the signature file.
The body of the email should be concise and clear; If there are many specific contents, just briefly introduce the text, and then write a separate document as an attachment for detailed explanation.
The text should be fluent, with simple words and short sentences, accurate and clear, and avoid obscure sentences. It's best not to let people scroll through your email, and don't be like Tang.
2. Pay attention to the tone of the email.
According to the familiarity and hierarchical relationship between the recipient and himself; Whether the email is internal or external, you should choose the appropriate tone to discuss it so as not to cause discomfort to the other party.
Respect each other, please, thank you and other sentences should appear frequently.
E-mail is easy to forward to others, so be careful and objective in commenting on others' opinions. The "mail door" is a profound lesson.
3. For the sake of clarity, the body of e-mail should use a list such as 1234.
If things are complicated, it's best to explain them clearly in paragraphs 1, 2, 3 and 4. Keep each paragraph short, not too long, no one has time to read your long speech without segmentation.
4. Provide complete information in an email.
It is best to make all relevant information clear and accurate in one email. Don't send "supplement" or "correction" email after two minutes, it will make people very disgusted.
5. Try to avoid spelling mistakes and typos, and pay attention to using spelling check.
This is respect for others, but also the embodiment of their own attitude. If it's English mail, you'd better turn on the spelling check function. If it is a Chinese email, pay attention to the homophones of mental retardation brought by pinyin input method.
Before sending an email, be sure to read it carefully by yourself to check whether the writing is smooth and whether there are any mistakes in spelling.
6. Prompt important information reasonably
Don't always use capital letters, bold italics, colored fonts and enlarged fonts to prompt some information. Reasonable hints are necessary, but too many hints will make people lose focus and affect reading.
7. Reasonable use of pictures, tables and other forms to help explain.
For many emails with technical introduction or discussion nature, it is difficult to describe them clearly in words. If you explain it with a chart, the recipient will certainly praise your thoughtfulness.
8. Don't always use smiley face characters like:) to appear frivolous in business letters. Business email is not your love letter, so:) You'd better use it with caution. It is only used in some occasions that really need to emphasize a relaxed atmosphere.
attachment
1. If an email has an attachment, the recipient should be prompted to check the attachment in the text.
2. The attachment file should be named with meaningful names, and it is best to summarize the contents of the attachment, which is convenient for the recipient to manage after downloading.
3. The text should briefly explain the contents of the attachments, especially when there are multiple attachments.
4. The number of attachments should not exceed 4. When the quantity is large, it should be packaged and compressed into a file.
5. If the attachment is a special format file, the opening mode should be explained in the text to avoid affecting the use.
6. If the attachment is too large (no more than 2MB), it should be divided into several small files and sent separately.
Language Selection and Chinese Character Coding
1. Use English mail only when necessary.
English mail is only a tool for communication, not for showing off and practicing English. If there are foreigners among the recipients, they should be sent by English mail; If the recipient is from China in other countries and regions, they should also communicate in English. Due to the problem of Chinese coding, your Chinese e-mail may be garbled in other areas.
2. Respect each other's habits and don't send English emails on your own initiative.
If the other party and your email are in Chinese, please don't be smart enough to send him an English email; If the other party sends you an email in English, don't reply in Chinese.
3. For some informative or important emails, it is recommended to use Chinese. It is difficult for you to guarantee that there is something wrong with your English expression level or someone's English understanding level, which will affect the solution of the problems involved in the email.
4. Choose a font size and font that is easy to read.
Chinese uses Song Ti or New Song Ti, English uses Verdana or Arial, and the font size is No.5 or 10.
This is the most suitable font size and font for online reading.
Don't use strange fonts or italics, and it's best not to use background stationery, especially official mail.
Don't set the font too large to highlight the content, it is very troublesome to pull the scroll bar; Don't be too small, it will hurt your eyes. End signature
Every email should be signed at the end, so that the other party can clearly know the sender information. Although your friend may recognize you from the sender, don't design such a job for your friend.
1. Not too much signature information.
It is necessary to add a signature file at the end of the email. The signature file may include information such as name, position, company, telephone number, fax number, address, etc. , but the information should not be too many lines, generally not more than 4 lines. You just need to put some necessary information on it, and the other party will contact you if they need more detailed information.
It is feasible to quote a sentence as part of your signature, such as your motto or company slogan. But to distinguish between the receiver and the occasion, remember to be decent.
2. Don't just use one signature file.
Signature documents should be simplified for internal, private and familiar customers. For a formal signature document, it will make you seem alienated from the other party. You can set multiple signature files in outlook and call them flexibly.
3. The text of the signature file should be matched, simplified, traditional or English, to avoid garbled. The font size should usually be smaller than the text font.
Template of company mail writing format Part 1: Dear (Manager Wang):
I'm Zhang from a university, (personal introduction), and my detailed resume has been sent to your email in the form of attachment. Please check it and look forward to your reply. Thank you for your hard work.
My contact information is QQ: _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _.
Sincerely, salute.
Zhang (surname)
_ _ _ _ _ _ _ _ _ _
Template for company mail writing format Part II: Sender: _ _ _ _ (your name)
ABC Company (your company name)
Add: _ _, _ _ (your company address)
Same as telephone:+86-_ _ _ _ _
fa _:+86-_ _ _ _ _ _ _ _
E-mail: _ _ _ _ _ _
Dear sir or madam,
How are you doing?
We are from a company. I saw on the _ _ _ website that your company produces and sells _ _ _ _ products, which is exactly what we need to purchase at present (guests should have the article number, etc. Please tell him the guest's article number and attach your request. Ask the other party for an offer. ................, your quick reply will be accepted!
salute
_ _ _ (your name)
& gt& gt& gt There is more information on the next page.