What are the basic requirements for meeting minutes?

During the meeting, the record-keeper records the organization and specific content of the meeting, forming meeting minutes. "Remember" can be divided into detailed records and brief records. Brief notes are to record the summary of the meeting, the important or main remarks at the meeting. The following are the basic requirements for meeting minutes that I bring to you. I hope you like it.

What are the basic requirements for meeting minutes?

Many traditional views believe that the meeting note-taker is the "simplest" role in the meeting. In fact, this view has already been Much behind. The meeting note taker is an important role in modern meetings after the meeting host. Because a good meeting note-taker can improve the efficiency of discussions, while a bad meeting note-taker not only increases misunderstandings, but also wastes time; a competent meeting note-taker can not only listen carefully to the speech, but also accurately state what has been said. content, record several speeches at the same time without making mistakes.

1. Basic requirements for meeting record takers

(1) Respond quickly. Able to respond quickly to issues raised by everyone.

(2) Write quickly. Of course, there are certain requirements for writing speed when taking meeting minutes.

(3) Broad knowledge. When taking meeting minutes, you often hear some professional terms without a relatively broad knowledge base. You may neither understand nor write these professional terms. This falls within the hardware capabilities of a conference note taker.

(4) Very strong memory. The meeting note taker must be able to remember the causes and consequences of what the speaker said. When encountering a very complex and lengthy problem, he needs a strong memory. Otherwise, he may not know what the speaker said by the end of the note.

2. 10 suggestions for meeting minutes

Important meetings should be recorded so that there is a basis for compiling meeting minutes.

Unless necessary, regularly held meetings usually do not need to be recorded. The time spent writing down detailed speeches may be of no use.

Most meetings can have a designated note-taker. It would be better for the president not to do this job concurrently. In addition, it is best to rotate the role of meeting note-taker among the attendees.

It is best for the meeting note taker’s notes to be smooth, easy to understand, and without distortion. It is best to type out the notes on a computer for easy reference.

The responsibilities of the meeting note taker also include:

Promptly point out confusing remarks and ask the speaker to explain clearly.

Make summaries in a timely manner to assist in discussions.

Confirm with attendees whether the order of each proposal is correct.

The contents of the meeting minutes include:

Various conclusions reached during the discussion (it is necessary to take the trouble to confirm with the participants that each conclusion is correct)

< p>What evidence is there to support the passage of the motion and what are the objections?

Details of the assigned work and completion date.

After the meeting, reorganize the recorded content and keep it to one page in length as much as possible.

Meeting minutes should be organized as follows:

The title, purpose of the meeting, name of the chairperson, absence and attendance list should be listed at the beginning of the meeting minutes.

Use bullet points or a short paragraph to list the key points of the participants

Record the work assignment status and completion date accurately.

Adopt the evaluation criteria for this resolution (if necessary).

The person who took the minutes of the meeting should work with the chairman *** to correct the mistakes made by the person who took the minutes of the meeting.

Send this meeting record to attendees.

What are the basic requirements for meeting minutes?

During the meeting, the record-keeper records the organization and specific content of the meeting, forming meeting minutes. "Remember" can be divided into detailed records and brief records. Brief notes are to record the summary of the meeting, the important or main remarks at the meeting. Detailed records require that the recorded items must be complete and the recorded remarks must be detailed and complete. If you need to keep meeting minutes including the above contents, you must rely on "recording". "Recording" includes written notes, audio recordings and video recordings. For meeting records, audio and video recordings are usually just means, and the recorded content must ultimately be restored into text. Transcripts also often rely on audio and video recordings to ensure that the recorded content reproduces the meeting situation to the maximum extent.

Basic requirements for meeting minutes

1. Accurately state the name of the meeting (the full name must be written), the time and place of the meeting, and the nature of the meeting.

2. Write down in detail the host of the meeting, the number of people who should and actually attended the meeting, the number of people who were absent, late or left early, their names and positions, and the name of the person who recorded the meeting. If it is a mass meeting, just record the objects and total number of participants, as well as the more important leadership members who attended the meeting. If some important meetings are attended by people from different units, a signature book should be set up and attendees should be asked to sign their names, units, positions, etc.

3. Faithfully record the speeches and related developments at the meeting. The content of the speeches at the meeting is the focus of the record.

Other meeting dynamics, such as interruptions during speeches, laughter, applause, temporary interruptions and other important venue conditions, etc., should also be recorded.

Recorded speeches can be divided into abstracts and full texts. Most meetings only need to record the main points of speeches, that is, the issues that the speaker talked about, the basic views and main facts and conclusions of each issue, and the attitude towards other people's speeches, etc., in summary style. There is no need to "record everything you hear" . For some particularly important meetings or speeches by particularly important people, it is necessary to write down the entire content. If there is a tape recorder, you can record first and then sort out the full text after the meeting; if there is no recording condition, a stenographer should be responsible for recording; if there is no stenographer, you can assign a few more people who can remember quickly to take charge of recording, so that they can proofread and supplement each other after the meeting.

4. Record the results of the meeting, such as the decisions, resolutions or voting of the meeting.

Meeting minutes must be faithful to the facts and must not contain any personal emotions of the recorder, nor is intentional addition or deletion of speech content allowed. Meeting minutes are generally not suitable for public release. If they need to be published, the review and consent of the speaker should be obtained.

Key points of meeting minutes The key points that should be highlighted in meeting minutes are:

(1) The central topic of the conference and related activities surrounding the central topic;

(2 ) The focus of discussion and debate at the meeting and the main opinions of all parties;

(3) Speeches of authorities or representatives;

(4) Setting the tone at the beginning of the meeting Speeches and concluding remarks before the end;

(5) Matters that have been resolved or yet to be resolved at the meeting;

(6) Other remarks that have a greater impact on the meeting or activity. Generally speaking, there are four techniques for writing meeting minutes: first quick, second important, third provincial and fourth generation.

Once you are fast, you will remember fast. The characters should be smaller and lighter, and more connected characters should be written. Follow the natural direction of your elbows and hands and write at an angle.

The second important point is to select the important points and remember them. As far as recording a meeting is concerned, it is necessary to record the topics of the meeting, the central ideas of the speeches of the meeting host and main leading comrades, the different opinions or controversial issues of the participants, concluding opinions, decisions or resolutions, etc., and record a person For a speech, it is necessary to remember the main points, main arguments and conclusions of the speech. The argumentation process does not need to be remembered. As far as memorizing a sentence is concerned, you must remember the central word of the sentence, and the modifiers generally do not need to be remembered. Pay attention to the coherence and informability of the upper and lower sentences. A good record should be an independent article.

Three provinces, that is, the correct use of omissions in records. Such as using abbreviations, simplified words and collective names. Omit additional components in words and sentences, such as "but" and only remember "but". Omit longer idioms, common sayings, and familiar phrases. Draw a curved line to replace the second half of the sentence. Omit quotations. Write down the starting and ending sentences or Just start and end the words and check them after the meeting.

Meeting minutes format requirements

Meeting minutes generally consist of four parts: title, meeting organization, meeting content, and meeting end.

(1) Title

The title of the meeting minutes is also the name of the meeting minutes. The title of the meeting minutes usually consists of the name of the agency, department unit or institution + the subject of the meeting + the name, such as "Minutes of the xx office meeting of Jiangsu Province xx Department".

(2) Meeting organization situation

In this part, the following content needs to be written clearly:

1. Meeting time. The year, month, and day should be written clearly. Important meetings should also reflect the specific start and end times, such as 8:30 am to 11:30 am.

2. Meeting location. It is necessary to write clearly the specific location where the meeting will be held, such as xx conference room; if necessary, the location should also be indicated.

3. Attendees. If there are few attendees, the names and positions of the attendees need to be clearly written; if there are many attendees, you can only write down the upper and lower limits of attendees, such as county, division level or above; for important meetings, in order to facilitate future examinations, a separate sign-in book can be set up. And save it together with the meeting minutes.

4. Absent person. If there are few people absent, they should sign their name and briefly indicate the reason.

5. Attendees. Please indicate the name and position of the person attending.

6. Host. The name and position of the host must be stated.

7. Recorder. Write down the name and position of the recorder, and write down as many people as there are people.

The above content requires the meeting record-keeper to increase or decrease depending on the specific meeting, and must be written before the meeting is officially held.

(3) Meeting content

This is the main part of the meeting minutes. It mainly contains the following contents: meeting topics, leaders’ reports, discussions, resolutions formed, and the host’s summary.

There are two ways to record the main part of the meeting: one is detailed recording, and the other is summary recording.

1. Detailed records are mainly used for important meetings. The issues discussed and studied at important meetings are relatively complex, and it is required to record the speaker's original words as much as possible, that is, just remember how he said it. For particularly important speeches, not only the content of the speech must be recorded completely, but also preferably written down. The speaker's tone and posture.

When recording important meetings, you should pay attention to three points: First, when recording controversial issues and disagreements in the meeting, you should write down in detail the focus of the disputes and disagreements and the opinions of the relevant personnel. Second, when recording the key issues and key issues in the meeting, the speeches of relevant personnel should be recorded in detail; third, when recording the resolutions of the meeting, the voting situation should be recorded in detail, and objections, abstentions, etc. should be recorded for review. . For the decisive content recorded in the meeting, before the end of the meeting minutes, the recorder should read it to the participants so that the resolution matters can be discussed more accurately. Some detailed records should be rearranged after the meeting if necessary, but the original records must not be destroyed and must still be archived; some meeting minutes need to be sent to the meeting host for review before they can be announced and printed.

2. Summary records are mainly used for general meetings. In the absence of disagreements and disputes, just summarize the key points and key points, such as what was reported at the meeting, what issues were discussed, what resolutions were made, etc.

The above two recording methods should be selected according to the nature and content of the meeting. In short, meeting minutes should be complete, true, accurate, loyal to the original intention, and written clearly, and prevent additions, deletions, or changes to the content of the meeting, and avoid replacing or modifying the speaker's language with the language of the recorder.

(4) Ending

At the end of the meeting, two spaces should be left blank to write the words "Meeting is over".

In the lower right corner of the meeting minutes, be signed by the meeting host and recorder to show responsibility.