There are three ways to write email: writing email, replying email and forwarding email.
The three ways have their own advantages, but the writing format is divided into four points: recipient, cc, subject and content.
I. Recipients
1. Confirm the destination of the message and minimize the number of people.
2. Before sending an electronic message, confirm whether the recipient is correct, so as to avoid unnecessary troubles and jokes.
Second, cc
1. If necessary and confirmed, send a copy to the corresponding personnel who need to know the progress (such as the project manager).
2. Under normal circumstances, don't send copies to ordinary customers.
3. Confirm the target of cc message, and try to reduce the number of people, so as not to cause unnecessary troubles and jokes.
Third, the theme
E-mail must indicate the subject, because many Internet users decide whether to continue reading the contents of the letter in detail according to the subject (there are advertisements in the Internet world, but the income is considerable).
In addition, the theme should be clear, concise, relevant to the content, express the information that the other party needs to know, and distinguish different information of the same thing. Let people know at a glance, and let the other party quickly understand and remember.
Fourth, the content
Online communication emphasizes timeliness, so the content of the email should be concise and to the point, seeking communication benefits. The opening remarks, polite expressions and congratulations used in general letters can be omitted in network communication. But the title, text, conclusion and signature should be as complete as possible.
1, greeting
1) If you have the recipient's name, you can make the other person feel more friendly.
2) If you know each other's gender, you can use: Mr. XX, Miss XX, Ms. XX.
3) If you know the identity of the other party, you can use: general manager XX, manager XX, chairman XX, general manager X, director X and manager X..
2. Text
Clear theme, fluent language and concise content. When writing the text, you should also pay attention to the following points to show courtesy and respect, so as not to cause unnecessary trouble.
1) When writing an English letter, it is impolite to use only one or two words to express emphasis. When writing Chinese, only some emphasized words are bold.
2) Don't vent your dissatisfaction in the letter, but solve it face to face.
3) When you reply, you should add part of the original text to make it easier for the other party to understand the reply.
4) If the excerpt from the original text is very long, put the reply content in front and the original text in the back.
5) Slang or abbreviation can only be used when the receiver understands its meaning.
6) If there are attachments, the content and purpose of the attachments shall be explained in the text;
Step 3 end
1) If a good choice can be provided, it should be put forward at the end.
Please think about it. If you need any advice, please contact me by phone or email.
2) The best ending should focus on the future:
I hope we can reach a cooperation.
3) Sincerity should be manifested in the end:
Thank you for taking the time to negotiate
4. Signature/signature
At present, many netizens often feel annoyed because their e-mails are full of countless boring e-mails, even strangers' e-mails. Dealing with it will not only waste your time and energy, but also delay your business. In view of this, you should have a signature in the business email to show your identity. ...& gt& gt
Question 2: How to write a business appointment email and how to write an English email.
First of all, grammatically
1, don't confuse subject and object or be vague.
We decided to keep our early estimate, and our report was updated, adding $40,000 to the cost of new equipment. "
It should be changed to: Decided to keep our previous estimate, and we have updated our report to include $40,000 for new equipment.
2. Don't break sentences.
He decided not to audit the last ten contracts. Because of our previous goal of compliance. They should be connected.
3. The structure is symmetrical and easy to understand.
The owner questioned the owner's lease intention and the fact that the contract was tampered with by ink marks.
It should be changed to: the owner questioned the occupier's lease intention and the ink change of the contract.
4. Don't mess up the single number, or it will be uncomfortable to look at it.
For example, authorized personnel must show that they have security clearance.
5. The verb subject should have an echo. Think about these two differences:
1). This is one of the public relations functions with insufficient budget.
2). This is one of the public relations functions with insufficient budget.
6. Don't change the tense and tone too much. Business English is difficult to read. Don't waste other people's energy.
7. Punctuation marks should be accurate.
For example, he did not carry out maintenance, but he continued to monitor the equipment.
Changed to: He didn't make the repair; However, he continued to monitor the equipment.
8. Use the right words. It seems right and influential, operational and operable, and so on. It needs clarification before it can be used.
9. Spelling is correct. With the computer spell check function, you can't be lazy.
10. Pay attention to capitalization. Don't capitalize the whole word unless you want to swear.
For example, it must be changed to the operating system immediately. Foreigners think it is impolite to drink. If you want to emphasize, just underline, diagonal words and bold.
Question 3: Business Writing: How to write the beginning of a business email? Usually, there are four letter formats in business communication, each of which has its outstanding characteristics, and the choice of which format depends on the writer's hobby.
Modified block letter format
In this format, except for the date and signature, each input element
Block-Start from the left margin. Dates can be backspaced
Right margin point to align on the right margin; maybe
In the middle, or starting from the middle. The most attractive location
However, the date may depend on the design of the letterhead.
In this format, the typesetting of letters, except the date and signature, starts from the left margin, and there are no spaces or blank lines between paragraphs. The date can be placed on the far right or in the middle, forming a line of its own. The most attractive thing about writing the date actually depends on the design of the stationery.
Question 4: English business emails are sent to two people at the same time. How to write the title should be email.
If you only send one copy to one of them, write down the name of the main recipient.
If there are two people, you can write down their names. For example, dear XX and XX.
Or you can write Dear Everyone.
Question 5: How to write the style introduction of business appointment email?
When people visit, they often need to make an appointment with the person or company they want to meet in advance. This kind of dating email is easy to write, as long as it is clear, concise and polite. It generally includes the following contents:
(1) Ask for an appointment and explain the reasons.
(2) Suggest the exact appointment time and place. If you have enough time, you can give an acceptable time when making an appointment, which is decided by the other party.
(3) Ask the other party to reply and confirm.
Answering such emails can be divided into accepting and rejecting. The contents accepted generally include: indicating that the letter has been received; Express acceptance; Restate the specific time and place, etc. Express hope to meet or thank you. The contents of refusal generally include: indicating that the letter has been received; Explain the reasons for refusal; apology
When you want to change your appointment, you should explain the reason for the change and apologize at the same time.
Question 6: How to write Dear Everyone in English business email?
(Blank line)
We're going to have a meeting on the preparations for the company's opening ceremony. The details are as follows: (The first sentence makes the incident clear, saying nothing, wasting someone's time. )
(Leave a blank line in each paragraph, or write in capital letters)
1. time
Step 2: Location
3. Chairman and participants
Writing important information in this way can greatly save your colleagues' time at work and explain clearly.
Thanks and greetings (such greetings are common to anyone)
(full name)
department
contact information
(Note: All lines in the format are capitalized and each paragraph is empty. The content should be concise and clear, and the expression should be in place. )
Question 7: How to write the conclusion of business email? This was originally a greeting in China's letter etiquette. Nowadays, people seldom write letters with pens, and even seldom use these classical Chinese when writing letters or emails. Generally, they are greetings such as "I wish you good health and all the best".
In previous letters, we often see blessings such as Shang Qi, Wen-qi, Jin-qi, De 'an and Ke 'an.
The way of greeting is also related to the generation of the object. For example, when writing letters to elders, we usually use "peace to you" and "sincere prayers". Similarly, when writing to our superiors, we generally use "respectfully ask" and "respectfully ask". When writing to colleagues, we usually use "Please Daan", "Good wishes to Tang Qi" and "Good question".
There are many words that are really difficult to read. China, as a state of etiquette, has a profound cultural background. Although it is a mouthful, it is occasionally used in current workplace etiquette.
Question 8: The basic format of English business letters comes from: x x x.
Recipient: X X X
Date: X X X
Theme (title):
Dear Ms. Cunningham,
Charles Lewis of East Asia Building Materials Supply Company introduced you and your company to us. Charles instructs your company to provide high-quality products. I want to provide your company with high-quality goods and services at reasonable prices. I am writing to inquire about the establishment of business cooperation between your company and my company, China Commodity Company.
China Commodity Company is one of the largest international exporters of goods in China. Our customers are all over the world, especially in America. China decorations are one of our most popular products. Therefore, we would appreciate it if you could send us the latest sales catalogue for our review. We believe that establishing business cooperation with decoration products companies will be beneficial to both of us.
I look forward to receiving your catalogue and doing business with you in the future.
You are sincere,
Maiyang
manager
Common expressions
Explain how to get to know each other and ask for product information:
We recently learned about your company through market research, and now we are writing to ask for your catalogue and price list.
Introduce your own strength:
We are a China export company with customers all over the world.
Request for substantive consultation:
I'll contact you to arrange an appointment within a week.
This is just an example.
If you need a quick reply, you can write a message that I am looking forward to hearing from you at the end of the letter.
It should be noted that the overall format is generally written in the upper left box, as above, there is no need to leave two boxes blank like Chinese letters, which is the most popular format at present ...
Question 9: I urgently need the business email model 1. A request to establish a business relationship.
We learned your name and address from Aristo Shoes Company in Milan, and we are writing to ask if you are willing to establish business relations with us. We have been importers of shoes for many years. At present, we are interested in expanding our scope and hope you can give us your catalogue and quotation. If your price is favorable, we are expected to conclude a big deal. We look forward to your early reply. It belongs to you very sincerely
I got your company and address from Aristo Shoes Company in Milan, and I am writing to you in the hope of developing relations. For many years, our company has been engaged in footwear import business, and now we want to expand our business scope. We look forward to receiving your catalogue and quotation. If the price is reasonable, we will place a large order. Please reply soon. I am here to convey
2. Respond to the other party's request to establish business relations.
Thank you for your letter of 6th of this month 16. We are glad to establish business relations with your company. According to your request, we are sending you the latest catalogue and price list of our export products under separate cover. Payment shall be made by irrevocable confirmed letter of credit. If you want to place an order, please telex or fax it to us.
I am glad to receive your letter of June 16 this month concerning business relations. According to your request, we will send you the latest export catalogue and quotation under separate cover. Please pay by irrevocable confirmed letter of credit. If you want to place an order, please telex or fax. with cap in hand
3. Request to be the sole agent
We want to tell you that we are the sole agents of some manufacturers. We specialize in producing finished cotton fabrics for the Middle East market: our business covers all types of household linen products. So far, we have been cooperating with your textile department, and our cooperation has proved to be mutually beneficial. Please ask them for any information about our company. We ...>& gt