The following is a sample warehouse management regulations compiled for you. Everyone is welcome to read and refer to it! Sample Warehouse Management Regulations

Chapter 1 Warehouse Management Regulations

In order to update Give full play to the material allocation function of the warehouse, standardize the material management procedures of the company's warehouse, promote the scientific, safe, efficient, orderly and reasonable operation of various tasks in the company's warehouse, and ensure that the company's assets are not lost and the needs of various engineering projects are ensured The brand, model, specification and quality of materials meet the requirements to ensure that the supply of materials in the warehouse does not delay the progress of the project, and the final cost accounting of each project is done more accurately. This management system is specially formulated.

1. In order to prevent the loss of the company’s material assets, all materials and items purchased by the company for use in engineering projects (furniture and furnishings required for board houses, the company can designate a dedicated person to inspect and accept before handing them over to the warehouse) They must be put into storage before they can be taken out from the warehouse. Direct delivery to the construction site without putting them into storage is prohibited. Without the signature of the acceptance person, the company's finance department has the right to refuse to submit the account.

2. Classify all items in the warehouse and create account books. It can be divided into: Wujinjiaodian plumbing category, chemical (paint) aluminum and steel category, board (wood) building materials (including ceramic tiles) category, hand tools, machinery and accessories, and daily miscellaneous protective and labor protection supplies.

3. All items in the warehouse must be arranged in fixed positions according to the properties and types of materials for standardized placement. If possible, item identification labels should be attached to fixed positions for easy access.

4. The warehouse must establish classified incoming ledgers and outgoing ledgers for each project. All accounts must be recorded on the same day as they occur, and accounting is prohibited on the next day.

5. All relevant personnel who have various business relationships with the warehouse must strictly follow the "Warehouse Management Operation Procedure" to handle various businesses. It is prohibited for each construction site supervisor to directly submit materials to the buyer for purchase. Except for the materials and items required for project projects that the company directly authorizes the purchaser to purchase (the purchase must be inspected by the warehouse and then collected according to the procedures).

6. The warehouse shall conduct warehouse cleaning, organization and overall inventory of assets every quarter and report the inventory (including an explanation of profit and loss) to the company. When taking inventory, it is forbidden not to take stock of the physical objects, but to just copy them and do it half-heartedly.

7. The warehouse registers and tabulates all machines and tools, and establishes management methods for borrowing and registration. Clean and organize once a year, and register and report to the company according to usable, in use, used, and scrap status. In particular, machines and tools that are scrapped due to their service life limit and are fixed assets of the company must be reported to the company's finance department for write-off in a timely manner.

8. After each project is completed and officially delivered to the owner or Party A for use, the warehouse shall produce and submit the final material account statement for the completion of the project to the company within 7 days.

9. Do a good job in warehouse safety precautions. Fire-fighting equipment should be placed reasonably. The warehouse and within 5 meters around the warehouse are no-smoking areas. No one is allowed to smoke. Violators will be fined 100 yuan per time. Non-warehouse management personnel are prohibited from entering the warehouse without permission. Those who disobey the advice will be punished financially.

10. Do a good job in safety protection of warehouse items. Reasonably place various materials according to their properties to prevent material deformation, deterioration, moisture, etc. The performance and status of chemical items must be checked frequently. Deteriorated and dangerous items must be handled promptly and reported to the company.

11. Do a good job in protecting material prices. It is prohibited to tell competitors or persons not related to the company privately about the company's material base prices and material suppliers' intentions.

12. Strictly control material reservation and purchase application. The material clerk must carefully review the materials to be purchased from the warehouse, and indicate in detail the name, grade, specification, quantity, color quality, and delivery date of the required materials (samples, schematics, and material store names can also be submitted if necessary). Buyers, prevent buyers from buying by mistake, buying too much, buying too little, or even causing losses to the company.

13. Do a good job in material procurement. Purchasers should carefully review the purchasing requirements of the purchase order (ask the material clerk if they are unclear), and purchase materials back to the warehouse in strict accordance with the purchasing requirements on time to avoid delaying the progress of the project due to long-term non-availability of project materials. When purchasing materials, face the agent as much as possible, which will help return the goods and reduce the company's losses. The general principle for purchasing materials is: compare products with three companies. The one with the same materials, high quality, low price and good service will win the bid.

14. Strictly control the material acceptance standards. Warehouse managers should carefully check the product name, grade, specification, origin, unit price, quantity, performance, quality and deadline of the materials delivered to the warehouse or construction site against the purchase order and reference samples. Ensure that the materials entering the warehouse meet the requirements. If the materials do not meet the requirements or the goods are not on the board, the acceptance signature will not be issued, and the buyer will be informed of the situation in a timely manner.

15. Warehouse personnel, material clerks and buyers must regularly summarize issues related to material work. When it comes to material price issues, the designer, estimator or company should be notified of the situation in a timely manner to prevent the company from seriously underestimating the market price and causing damage to the company when it submits the project budget price to prospective customers.

16. The relevant personnel in Articles 12, 13, and 14 must have a high sense of responsibility for their work. If the company causes serious losses, the company will hold the parties responsible.

17. Warehouse personnel should report the details of the company’s material returns to the company’s finance department in a timely manner to avoid the company suffering economic losses.

18. The warehouse should store and store the remaining materials after the completion of each project to facilitate after-sales service in the future.

Chapter 2 Warehouse Management Operation Process

1. Each construction site supervisor (water, electricity and paint supervisor) carefully reviews the new construction map after receiving it, and based on the construction site project budget and actual project progress needs , list the material requirements plan 5 days in advance. This list indicates the brand, specification, model, quantity of the material, including performance, status, color (if it is a very commonly used material, the designer needs to provide a sample or the name of the store where the material is purchased), etc. Submit to the repository.

2. After the warehouse receives the material demand planning orders from each construction site, it immediately checks the inventory situation and decides whether to purchase or purchase the quantity. If you need to purchase, place an order and submit it to the material clerk for review.

3. After the material clerk carefully reviews the purchase order (including going to the construction site to actually measure the quantity, etc.) and communicates with the construction site, he submits the purchase order to the buyer for purchase or notifies the supplier for delivery.

4. The buyer (supplier) must purchase the materials back to the warehouse according to the requirements of the purchase order within 2 days of receiving the order.

5. After the materials arrive at the warehouse, the warehouse keeper must strictly follow the order requirements for acceptance, storage, and accounting. If the materials with acceptance criteria cannot be determined, the material clerk and construction site supervisor should be promptly notified to come to the site for acceptance to ensure that the materials are valid.

6. When materials enter the warehouse, the warehouse keeper must put them away according to regulations and promptly notify the construction site to pick up the materials from the warehouse. The warehouse keeper will deliver goods to each construction site according to the quantity on the picking list issued by each construction site and prepare project accounts.

Chapter 3 Responsibilities of Warehouse Keeper

1. Accurately do accounting work for materials entering and leaving the warehouse.

2. Carry out material acceptance work strictly in accordance with the material acceptance requirements.

3. Materials that do not meet the ordering requirements or are unqualified will not be accepted.

4. Carefully prepare quarterly warehouse reports and project completion materials final accounts.

5. Carefully do a good job in classifying, placing and storing warehouse materials.

6. Earnestly carry out warehouse safety precautions and warehouse sanitation work.

7. Do a good job in issuing materials to the warehouse. Principle of distributing materials: Distribution is based on the material pick-up list signed by the construction site supervisor; materials must be delivered to the warehouse door for handover (excluding heavy items); materials that go into the warehouse are sent first, and old waste materials are rationally used according to the actual situation.

8. Do a good job in returning materials carefully. Principle of returning materials: Notify the buyer of materials that do not meet the requirements in a timely manner and return them to the supplier and report to the financial department; remaining materials completed on the construction site are promptly recovered and stored in the warehouse.

9. Carefully monitor the use of materials at each construction site. Avoid duplication of picking and material waste.

10. Carry out the loan and receipt registration of hand tools and machinery carefully.

11. Responsible for making reasonable suggestions on warehouse management.

12. Seriously cooperate with each construction site to manage and protect various materials.