Management Rules for Material Acceptance, Storage and Distribution 1 Material Acceptance 1 Receiving Preparation1.1Before the arrival of the materials, the buyer shall notify the storekeeper to prepare for the receipt. 1. 1.2 The storekeeper shall clean up the receiving area and the space to be inspected in the warehouse. 1. 1.3 The keeper shall check whether the measuring and testing equipment used is normal and whether the measurement certificate is within the validity period. 1.2 After the received materials are delivered to the warehouse, the storekeeper is responsible for receiving them, and the unloading place (receiving clean area) is designated. After the goods are unloaded, the storekeeper shall count the number of the goods and sign the delivery note or transport handover note. 1.3No. This batch of materials shall be numbered according to the Provisions on the Management of Material Classification and Number, and the General Ledger of Purchase Materials shall be filled in. 1.4 The keeper of the initial inspection shall make a good record of the initial inspection of materials (the weighing record is required) and status marks (the material status card and the status card), and conduct the initial inspection and cleaning of the incoming materials one by one. 1.4. 1 Whether the supply inspection report meets the requirements of the Management Regulations on Material Procurement and the specifications and standards of raw and auxiliary materials. All materials that require inspection reports for each batch of supplies shall be inspected during the initial inspection, and the inspection reports shall be submitted to the Quality Assurance Department together with the Material Application Form. 1.4.2 outer packaging of materials ① Each piece of goods shall have a "goods label" or "product certificate" or be marked on the package, with at least the name, specification, quantity, production unit, production date or transfer date; Chinese herbal medicines should have names, places of origin, quantities and suppliers. There shall be no contents inconsistent with the loading materials. ② The packaging of the supplied materials shall be clean and pollution-free, and shall not pollute the supplied materials. Those that can be cleaned by wiping, brushing or vacuum cleaner shall be accepted as qualified products. (3) packaging should be firm, without damage. Slight damage that can be repaired by simple sewing or sealing is considered as a qualified product. (4) There should be no moisture. (5) There should be no mixing (goods). 1.4.3 Count the quantity or weigh each piece according to the marked quantity (quota or non-quota), and conduct spot checks if necessary. If weighing is required, the Management Regulations on Material Weighing and relevant weighing instrument operation procedures shall be implemented, and the Weighing Record shall be filled in. 1.4.4 Those who pass the initial inspection after warehousing shall be put into the designated area of the warehouse for inspection according to the Regulations on the Management of Fixed Location, packed neatly and marked with the mark to be inspected (yellowcard, "Material Status Card for Inspection"). If the initial inspection is unqualified and can't be handled on the same day, it should be immediately transferred to the unqualified product area, labeled with unqualified signs (red cards and unqualified "material status cards"), and handled in time according to the "Management Regulations on Unqualified Products". 1.4.5 Fill in "Material Preliminary Inspection Record" and "General Ledger of Purchase Materials". 1.5 incoming inspection 1.5. 1 After receiving the goods, the keeper shall fill in the "Material Inspection Application Form" in duplicate in time according to the quantity that has passed the initial inspection and can be handled, one for filing and the other (with supplier inspection report) for the quality assurance department. 1.5.2 after receiving the inspection application, the sampler will take samples at the designated place in the warehouse. After sampling, the original packaging should be restored, and the sampling personnel should fill in the sampling certificate and sampling record, paste them on the outer packaging of the sampled samples, and send them back to their original places. 1.5.3 the quality assurance department shall inspect the purchased materials according to the material quality standards, issue inspection reports or notice on disposal of nonconforming products, and issue material certificates or nonconforming certificates one by one. 1.6 after inspection, the keeper shall fill in the "incoming inspection status" in the general ledger of incoming materials after receiving the inspection report or the notice of disposal of nonconforming products, and the materials to be inspected shall be put into storage, returned or destroyed. 1.6. 1 warehousing ① For the materials that pass the inspection, the storekeeper shall remove the yellow mark to be inspected, affix the "Material Certificate" one by one, replace it with a green mark and fill in the "Material Batch Card". Among them, Chinese medicinal materials are put into the original medicinal materials warehouse, those that need to be kept in a cool place are put into the raw material warehouse, packaging materials are put into the packaging material warehouse, and hollow capsules are put into the hollow capsule warehouse. (2) The original medicinal materials can be sorted, selected or screened, cleaned, cut and processed by the keeper in conjunction with the pretreatment workshop (determined according to the specific conditions of medicinal materials), and then transferred to the clean medicinal materials warehouse for temporary storage. When the pretreatment workshop is used, the materials are directly taken and mixed according to the production instructions; The original medicinal materials can also be directly picked from the pretreatment workshop before use, sorted or screened, cleaned, cut and processed according to the specific conditions of the medicinal materials, and then mixed according to the batch production instructions, and the remaining pure medicinal materials can be directly picked back to the clean medicinal materials warehouse for next use. The net medicinal materials in the net medicinal materials warehouse should also establish a material account and batch library card. ③ For those unqualified products that need to be put into storage before reporting the loss, they should be affixed with "unqualified certificates" one by one, and immediately transferred to the area where the unqualified products are to be reported for loss, with red unqualified signs affixed, and implemented according to the Management Regulations on Unqualified Products. (4) Record all the above information, and the storekeeper shall fill in the "Material Requisition Form" in quadruplicate, and attach the inspection report or the approved "Notice of Disposal of Nonconforming Products" to the person in charge of the warehouse for review and signature. The first "stub"; The second book "financial bookkeeping"; Third "Custodian Account"; The fourth "send employees to keep accounts". The keeper records the materials in the ledger according to the material code (text package version number). 1.6.2 If the returned goods or destroyed goods fail to pass the inspection, the Non-conforming Products Management Regulations shall be implemented. The keeper immediately removes the material to be inspected, moves it to the nonconforming product area, sets up a red nonconforming product sign, and returns or destroys it in time according to the "Nonconforming Product Disposal Notice". 1.6.3 Fill in the relevant contents in the column of "Incoming Material Account". 2. Warehousing 2. 1 The storekeeper should place the materials in the designated area of the warehouse according to the Regulations on the Management of Fixed Location, put them in order according to the classification code, and set corresponding status signs. Indicate the location code of the storage location in relevant records. 2.2 Maintain the stock materials according to the storage conditions specified in the Provisions on the Management of Material Storage Period and the Provisions on the Management of Material Maintenance, so as to ensure the stock quality. 2.3 Materials shall be stored in accordance with the Provisions on the Management of Material Storage Period, and the storage period or reinspection period shall be indicated on the material status card, material batch card and material ledger. The warehouse keeper shall apply for reinspection two weeks before the validity period (the operation procedure is the same as "incoming inspection"). In case of any abnormality during storage, the warehouse keeper shall reinspect it in time and decide whether to continue using it according to the reinspect results. Those that pass the inspection shall be used within the extended period; Those who fail to pass the inspection or exceed the extended period shall be dealt with according to the Regulations on the Administration of Nonconforming Products. 2.3 The "Warehouse Material Inventory System" shall be implemented for material inventory. 3 Issue 3. 1 Issue 3. 1. 1 The warehouse keeper prepares materials according to the quantity of the production instruction or packaging instruction. 3. 1.2 The material picker in the workshop limits the material picking according to the quantity of the production instruction or packaging instruction, and fills in the "Material Picking List" (in quintuplicate). 3. 1.3 When preparing materials, the keeper must carefully check whether the batch card and the material object are consistent with the material requisition, and issue materials according to the principle of issuing materials after verification, and immediately fill in the issuing information accurately on the batch card, and fill in the batch number and actual quantity of materials on the material requisition. 3. 1.4 distribution principle ① the materials to be distributed must have the qualified inspection report of the quality assurance department. (2) Materials are generally distributed in accordance with the principles of FIFO, variable FIFO and recent FIFO. (3) Users with limited conditions are issued and used according to limited conditions. ④ Text packaging materials shall be distributed according to the Notice of Supporting the Use of Packaging Materials. (5) Distribution should avoid disassembly as much as possible. Materials that cannot be disassembled, such as inner packaging materials, are distributed as a whole. ⑥ For the materials that really need to be dismantled, they should be distributed in the following ways: The containers containing the materials should be kept clean without cross-contamination. The transfer of materials used in the clean area should be carried out in the designated clean area or sampling vehicle. The materials taken out should be sealed or packaged, and the container should be labeled with "material label". After delivery, the keeper shall seal or package the remaining materials and put them back in their original places. 3. 1.5 The prepared materials should be placed in the material preparation area and packed neatly. After preparing the materials, the storekeeper and the workshop material picker * * * check whether the material code, purchase batch and quantity are consistent with the material requisition. After recheck, both parties sign the material requisition form and send the materials to the receiving area of the workshop. 3. 1.6 The warehouse keeper shall register the material ledger according to the material requisition, and record the voucher number and the material batch number one by one, so as to achieve daily settlement. Fill in the Material Summary Form on the 2nd of each month and submit it to the collection department for review, and submit the reviewed summary form to the Financial Accounting and Finance Department. 3.2 Return of materials (including shortage of materials) shall be implemented in accordance with the Management Regulations on Return of Materials. 3.2. 1 The keeper of surplus production materials will send the returned surplus production materials to the original storage space for stacking, and immediately fill in the material return information in red ink on the batch card, and the keeper will sign the batch card. Register the ledger according to the material return form, indicating the material return type, batch number and picking list number. When issuing materials next time, the returned surplus materials should be distributed first. 3.2.2 Defective materials ① The keeper will place the returned defective products in the nonconforming product area, stack them separately according to the material numbers, set up nonconforming product signs, and put the returned defective products in red cards. If someone with the same number returns to the warehouse next time, they will be stacked together. The keeper must indicate the number of returned defective products and the storage location of the defective products on the batch card according to the return form, and register the ledger. ② Defective products shall be handled in time according to the Management Regulations on Nonconforming Products. 3.2.3 Deactivated materials shall be treated according to the Management Regulations on Nonconforming Products. 3.2.4 Material shortage refers to the phenomenon that the actual quantity of materials is less than the marked quantity. Material shortage, return and accounting procedures are the same as those for defective products. However, if the shortage exceeds 5%, the buyer shall be informed immediately and the use shall be suspended until the supplier is contacted. 4 Record filing 4. 1 batch receiving and dispatching record 4. 1. 1 Material Batch Card (with inspection report), Material Inspection Application Form, Material Preliminary Inspection Record and Nonconforming Product Disposal Record). 4. 1.2 After each batch of materials is processed (referring to the delivery of goods or the counting of defective products by punching cards, and the physical transfer), the storekeeper collects and sorts out all the batch receiving and dispatching records, submits them to the warehouse administrator for review and files them in the material batch file. 4.2 Comprehensive record (account category) 4.2. 1 "General ledger of incoming materials". 4.2.2 At the end of each year, the storekeeper shall collect and sort it out, submit it to the warehouse manager for review, and then put it into the material comprehensive file. 4.3 Accounting voucher 4.3. 1 Material receipt (with weighing record), material picking list (with weighing record) and material ledger. 4.3.2 Warehouse receipts and material requisition forms shall be tied up by the storekeeper on a monthly basis, and the ledger shall be compiled on an annual basis, which shall be submitted to the warehouse administrator for inclusion in the material financial file. 4.4 Non-bookkeeping voucher 4.4. 1 Material Status Card, Material Label and Material Interrupt Card. 4.4.2 Disappear with the change of material state and the disappearance of materials, and do not file. Attachments: record 1, general ledger of incoming materials 2, preliminary inspection record 3, weighing record 4, material inspection application form 5, material batch card 6, material receipt form 7, material requisition form 8 and material ledger.