1. First conduct an internal audit to meet business needs.

Audit scope: Internal audit of the business department where the reimbursor is located.

Audit requirements: Leaders need to confirm that the reimbursed expenses are the real demand for XX products/projects under XX business needs, that the expense standards meet the requirements and there are no exceedances. If there are exceedances, whether there is advance notice.

Audit link:

1. Reimbursement person’s declaration: The reimbursement person submits the reimbursement application, enters the information online in the reimbursement system, fills out the reimbursement form offline, affixes the invoice, and checks the authenticity. . This link has been delegated to the reimbursers themselves. The reimbursement bar uses OCR image recognition to automatically check, and is connected to the third phase of the Golden Tax to identify authenticity and information, eliminating the need for manual entry.

2. Approval by the direct leader: signature of paper documents and system approval. It can be operated on the mobile terminal and authorizes agents to handle the review work, saving time.

3. Department manager: Same as above

4. Business unit center manager: Same as above

…

At least 2 links are required, the company The larger the scale and the more complex the organizational structure, the more links there are.

2. Re-external review to meet financial regulatory requirements

Audit scope: cross-department, financial department approves business information

Audit requirements: leaders need to confirm the The expense reimbursed is the true demand for XX product/project under XX business needs. The expense standard meets the requirements and does not exceed the standard. If there is an exceedance, is there any advance notice?

Audit link:

1. Cashier/Accountant: Check the paper document affixing specifications, whether the information is consistent with the online system information, the authenticity of the invoice, and whether it meets financial reimbursement requirements . At this stage, the financial work of verifying the authenticity of the invoice can be omitted, because the cancellation bar can automatically check the invoice when the employee submits the information, and the financial department manually reviews the bill of lading.

2. Financial manager: information confirmation, approval

3. Financial director: same as above

4. Cashier: transfer money, output payment documents and submit them to the accountant.

5. Accounting: Based on professional financial software, check invoices, vouchers and other information for accounting.

Some companies have older processes and still choose to manually check invoices. The process will be different from the above. After the reimbursement person submits the invoice, the finance department will first complete the verification of the invoice. If there are no problems, it will be submitted to the leader for process approval. The purpose is to reduce the workload of repeated approval by leaders. Because if you approve the invoice first and then check it, the invoice will be returned if there are any problems, and the process will have to be resubmitted, which will require one more leadership approval.

In fact, no matter what the process is, the purpose is to deliver information in an orderly manner through the process and map expenses to people, departments, and projects. It is convenient for future financial accounting, cost statistics, business profit and loss calculation and other needs.