2. Reimbursement personnel must obtain complete, authentic and legal original vouchers (the company name of the invoice must be correct), which must be neatly affixed to the A4-sized sticky deposit receipt by the reimbursement personnel, and the same nature must be glued together. "Payment Form" and "Application Form for Expense and Travel Expense Reimbursement" should be filled in in detail according to the transaction time of the original voucher, and numbered for future reference. Generally speaking, payment is made by cheque, transfer or remittance to the employee's account. Payment can only be made after being approved by authorized personnel and audited by the finance department.
3. Reimbursement shall be made in "weeks" and relevant vouchers shall be attached. The vouchers can't stick together for several weeks, otherwise, the finance department will return the vouchers. Expenses incurred in the current month shall be reimbursed in the current month as far as possible, and no later than the next month of the current month. If the expenses are overdue, the Finance Department will not reimburse them.
4. When reimbursing, the company will only reduce or not increase the errors when filling in or calculating. Do not write decimals and totals, and deduct 20% of the total reimbursement; For the error of summation, deduct 50% of the difference.
5, the provisions of the signature:
All employees sign any voucher, indicating that they fully agree with the items and amounts contained in the voucher, and have fulfilled the obligation of honest declaration or careful examination.
All signatures should be dated at the same time. If there is no date, if there is a dispute, there is no date? .
Workers will suffer the most unfavorable results.
6. The results of the financial review should be treated as follows:
Return the reimbursement form (indicate the reason for return).
Payment should be made after excluding some unqualified, unreasonable and incomplete amounts (indicate the reasons for exclusion).
Please reimburse personnel for supplementary instructions or necessary documents.
Pay (remit) to the cashier.
7. Remit employee reimbursement once a week, not on the last Friday of each month.
8. After the employee reimbursement is remitted every week, the balance sheet will be sent to the department heads and secretaries or assistants by e-mail. If you have any questions, you can ask the secretary or assistant of each department.
9. Before the reimbursement process, if all documents are incomplete, you must go through the formalities before you can enter the reimbursement process.
Second, the specific process of travel reimbursement procedures
1. Provide legal bills. When asking for the accommodation bill, the other party should be asked to fill in the bill, including the company name, date, number of days of accommodation, unit price, amount and the person who filled in the bill.
2. Fill in the Approval Form for Five Decisions of Employees on Business Travel. The contents include: name, destination and means of transportation, business trip, business trip time, and signature of the leader.
3. To attend the meeting, you need to attach the meeting notice signed and approved by the leaders.
4. Fill in the travel expense reimbursement form. Fill in the contents including: name, travel date, travel days, travel reasons, starting and ending places, starting and ending dates, travel expenses, accommodation fees and others.
5. Submit it to the statistics department for review, and then submit it to the financial review. The manager will report the verified "Travel Expense Report" to the company leaders for approval.
6. If the company's travel subsidy is outsourced, accommodation invoice and catering invoices must be provided; Otherwise, it is included in personal wage income.
7. The attached documents shall be examined and signed by the manager, accounting department and finance department, and signed by the person in charge.
8. Submit financial reimbursement.
Third, the specific process of reimbursement procedures for accommodation expenses
1. The accommodation expenses of business travelers shall be reimbursed with the limit voucher, and the scope of reimbursement is as follows
4. Accommodation standard generally refers to every room every day. If two people of the same sex travel at the same time, the fee is reported according to the standard of one room. People above the vice president can live alone on business trips.
Four, the specific process of food subsidy reimbursement procedures
If you leave the city before noon 1 or 12, you will be given a full-day subsidy;
2. Half-day subsidy after noon 12;
3. Those who arrive in the urban area before noon 12 will be subsidized for half a day;
4. After noon 12, provide full-day subsidy.
Verb (abbreviation of verb) Specific procedures for reimbursement of transportation expenses
1. During the journey (from 8: 00 pm to 7: 00 am the next day, staying in the car for more than 6 hours or riding continuously for more than 2 hours 12 hours), those who meet the requirements of sleeping berths will not take the sleeper, and the express train will be subsidized by 50% of the fare and 60% of the fare of other trains. In principle, booking fees and refund fees are not reimbursed. In case of special circumstances, a written report is required and submitted to the leader in charge for approval before reimbursement.
2. For vehicles with their own vehicles, the transportation subsidy shall be cancelled (the taxi needs the consent of the competent leader).
3. In principle, business travelers are not allowed to take taxis, except in the following circumstances:
1) business destination
Remote, no public transportation;
2) Carry huge sums of money or important documents to ensure safety;
3) Heavy receiving and delivery, difficult handling or short time;
4) Accompany important guests to go out;
5) It is inconvenient to perform special business or handle affairs at night.
The above situation can only be reimbursed after asking the department head for approval.
4. Travellers should take the most convenient and quick route and are not allowed to travel. During the business trip, if, with the approval of the leaders, I stop by to visit relatives, do business or visit or visit because of non-work needs, the extra expenses will be borne by me, and I will take a vacation on duty during the period. In case of special circumstances, such as Spring Festival travel rush can't get tickets after working overtime, it is necessary to ask the competent leader for approval before reimbursement.
Six, the specific process of communication fee reimbursement procedures
Except for business travelers who study abroad and stay in the factory, the communication fee is subsidized 10 yuan per day, and special circumstances need to be approved by the competent leader.
Seven, the specific process of other expenses reimbursement procedures
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2 business travelers should keep the complete train (ship) ticket time, trips and accommodation invoice as the basis for calculating the cost. For companies that book tickets on their behalf, a copy should be kept as the basis for review.
3. The driver's allowance for going out 15 yuan/100 kilometers, and the fines for violation of regulations during driving are not allowed to be reimbursed.
4, two or more people on a business trip, with the permission of the competent leadership for instructions, can be accompanied by a higher level of personnel standards.
5. Those who go to the office of the Group will enjoy food subsidies on business trips. Accommodation is borne by the office upon arrival, and you are not entitled to all-inclusive catering and accommodation. If you can't go back to the office for dinner because of the long journey to handle business, you can enjoy food subsidies, but you must have the signature of the person in charge of the office to confirm it.
6. Going out to attend the meeting, the meeting expenses include no longer enjoying the room and board expenses, but only enjoying the local transportation expenses. If the conference fee does not include room and board, it shall be subsidized according to the above standards.
7. For those who go out to study and stay in the factory, the food allowance is daily 16 yuan. During this period, they do not enjoy all-in transportation and accommodation in the city, but they can enjoy transportation and food supplements on the way.