The basic functions of the file management system are as follows:
1, document drafting and revision
File management software should support online drafting, online editing, online modification and other functions, including contract content template selection, contract template import, contract elements filling, contract terms modification and so on.
2. Approval and signing of documents
The file management software should support customizing the contract approval process according to the business process of the enterprise, save all approval opinions for the reference of the contract approver, and support printing and downloading the contract approval form.
3. Contract document management
The document management system should support the management of all documents related to it, including the original contract, the change record of contract contents, the management of attachments, etc. At the same time, it supports the archiving, downloading and viewing of contract documents at any time.
4, file custom management
The document management system needs to support user-defined functions according to different types of contracts, such as settlement management, contract progress inquiry, contract material content maintenance, contract report system and so on.
The document management system of Daihatsu University can easily solve the problem that paper documents are tampered with, damaged or even lost in the process of sending and keeping.
First of all, the electronic signature is not limited by the region, and there is no need to send the contract documents by courier or fax. As long as there is a network, electronic contracts can be signed online.
Secondly, using electronic signature can greatly shorten the transaction time. You don't need to face to face, it only takes a few minutes to sign the electronic document. Electronic contracts can be signed by computers and mobile phones, and they can be signed anytime and anywhere.
In addition, the use of electronic signature is also very convenient to manage, and the signed contract can be directly downloaded, viewed and archived online. In the past, contract filing had to be recorded manually. With electronic signature, you can manage it online without confusion.