Commonly used methods of writing meeting minutes

Meeting minutes are to assign a special person to record the organization and process of the meeting, the topics studied or discussed at the meeting, the speeches of the participants, and Meeting documents produced by faithfully recording the matters agreed at the meeting. The following are commonly used methods of writing meeting minutes that I searched and compiled for your reference!

Basic characteristics of meeting minutes

1. Truthfulness

Meeting minutes are a truthful record of the meeting content, including the content of the meeting. , leaders’ speeches, participants’ speeches, all content during the meeting are included in the meeting minutes.

2. Immediacy

Meeting minutes are documents that are generated immediately with the meeting and are not processed and modified after the meeting. This is the obvious difference between meeting minutes and meeting minutes. the difference.

3. Originality

The content of the meeting minutes is a true reproduction of the original scene of the meeting, including the meeting content, leadership speeches, participant speeches, etc. must be kept intact and in their original form. Keep records and do not allow tampering or fabrication.

The format and writing of meeting minutes

The format of meeting minutes generally includes the title, basic information about the meeting, meeting content, ending and review signature.

1. Title

The first is composed of "meeting name + language type";

The second is composed of "meeting name + minutes";

The third is to only write about genres.

2. Basic information of the meeting

The basic information of the meeting includes the name of the meeting, the time of the meeting, the location of the meeting, the host of the meeting, the people attending the meeting, the people absent from the meeting, the identity and name of the people attending the meeting, Record people etc. Major meetings have multiple record-takers.

3. Meeting content

The meeting content generally includes the purpose and purpose of the meeting, meeting topics, meeting reports and leadership speeches, speakers and speech content, meeting voting status, meeting resolutions, meeting in conclusion.

4. Ending

Start a new line and write "the meeting ends" and indicate the time when the meeting ends.

5. Review signature

Review signature refers to the speaker’s signature on the meeting minutes. If the speaker cannot be asked to review the signature for some reason, this should be noted.

The difference between meeting minutes and meeting minutes

1. Different nature

Meeting minutes are the original records of meeting discussions and belong to the category of business documents; meeting minutes It is a formal document formed after a summary and is a statutory administrative document.

2. Different functions

Meeting minutes are generally not public and do not need to be communicated or circulated. They are only archived as internal information of the unit; meeting minutes usually need to be communicated or circulated within a certain range, and even require Follow through.

3. Different ways of writing

Meeting minutes are the original records of meeting information and do not need to be changed or edited; meeting minutes must be summarized and further refined based on the meeting minutes.

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