The purpose of meeting minutes is to truthfully record the situation when the meeting was held for future reference. This requires that the minutes of the meeting must be true, and personal opinions should not be mixed, and the contents of the speech should not be intentionally increased or decreased. Try to record all the contents of the speaker and keep the original text. In order to ensure the authenticity and reliability of meeting minutes, some important meetings can be recorded at the meeting, sorted out after the meeting, and even repeated speeches can be recorded truthfully, so as to accurately restore every sentence of the speaker and truthfully reflect the discussion at the meeting.
It's not easy to take minutes of meetings, but you need to do the following:
First, careful preparation.
Careful preparation is an important guarantee for making a good meeting record. Before the meeting, the recorder should know the topics and main contents of the meeting in detail, and understand the discussions and resolutions of previous related meetings. Meeting records usually adopt the combination of on-site written records (transcripts or computer records) and audio (or video) records, which can ensure the comprehensiveness and accuracy of the records on the one hand; On the one hand, it also puts forward higher requirements for relevant preparatory work. In this regard, the recorder should develop a professional habit: arrive at the meeting place in advance and debug the recording equipment in advance to avoid affecting the meeting recording effect due to insufficient preparation.
Second, sorting is accurate and timely.
The contents of the meeting minutes are only drafts. After the meeting, we should sort out the meeting minutes with complete elements, fluent words and standardized format as soon as possible on the basis of the draft. In this process, we should pay attention to the following points: First, check and fill in the blanks in the records. Check the recorded manuscript according to the meeting minutes, supplement the missing contents and correct the mistakes in the records. The second is to verify proper nouns such as names of people, places, institutions and events one by one. Individual proper nouns that cannot be determined should be marked with pinyin according to the recording. The third is to comprehensively sort out the transcripts. On the premise of not affecting the authenticity and integrity of the record, the contents of the manuscript should be properly integrated to ensure the standardization and unity of the record style. The minutes of the meeting shall be filed in time after being audited by relevant departments.
Matters needing attention
1. Truthfulness and accuracy: truthfully record other people's speeches, whether detailed or summary, be faithful to the original intention, and do not add the opinions and opinions of the recorder, take them out of context, especially the decisions of the meeting, and do not have any discrepancy. The requirements of truthfulness and accuracy include: no addition, no omission, and truthful memory; Clear, first of all, writing should be clear, and second, records should be organized. Highlight the key points.
2, the main points do not leak:
The details and brevity of the record should be decided according to the situation. Generally speaking, the speaker's resolutions, suggestions, questions, opinions and argumentation materials should be memorized in detail. For the explanation of the general situation, you can grasp the main points and simply remember the general meaning.
3. Consistent:
Consistency is the attitude that a recorder should have. This means that the recorder should write it down carefully and responsibly from the beginning to the end of the meeting.
4, pay attention to the format:
The format is not complicated, and there is usually a meeting name. Basic information of the meeting, including: time, place, number of attendees, host, absentee and recorder. The content of the meeting is the main part of the meeting minutes, including speeches, reports, communicators, suggestions and resolutions.
All speeches should put the speaker's name first. Be sure to record your speech first, and then record your speech. When recording a speech, you should master the quality of the speech, focus on details and omit repetition, but if it is the speaker's resolution, suggestion, question or new idea, you should remember it in detail.
References:
Summary of Baidu Encyclopedia Conference