The format of English letters
1, heading
Refers to the sender's name (company name), address and date, usually written in the upper right corner of the stationery. Generally, the name, address and telephone number of a company or company are printed on the letterhead of an official letter or business letter, and you only need to write the date directly below the letterhead. The writing of English addresses is completely different from that of Chinese, and the names of addresses are arranged in descending order: the first line writes the house number and street name; On the second line, write down the county, city, province, state, postal code and country name; Then write the date. Punctuation marks are generally not used at the end of each line, but should be used between lines, such as when writing dates.
2. Date of writing:
For example:1July 30, 997, English: July 30 1997 (the most common); July 301997;
July 30 1997, etc. 1997 cannot be written as 97.
3. Internal address:
In general social letters, the address of the recipient in the letter is usually omitted, but not in official letters. Write the name and address of the recipient in the upper left corner below the letterhead date. The requirements are the same as stationery, and there is no need to write a date.
4. Address:
It is the address from the writer to the recipient. It is located one or two lines below the address in the letter, starting from the top of a line, and usually followed by a comma (British) or colon (American).
(1) When writing to relatives, relatives and close friends, add a title with "dear" or "my dear" to express kinship or call them by their first names (here, it is a first name, not a surname). For example: my dear father, dear Tom, etc.
(2) Dear Lady, Dear Sir or Gentlemen is used for official letters. Note: Dear is purely a polite expression in business communication. Gentlemen always appear in the plural, and there is no deal in front of them. This is the plural of dear sir.
(3) The letter to the recipient can also include the title, position, professional title, degree, etc. Add surname or surname and first name. For example: dear Professor timscales, dear Dr. John Smith.
5. Text of the letter:
The following addresses are separated by a line, which is the core of the letter. So the text is required to be clear and easy to understand. believe it or not
Similarly, Hello is generally not used in the text! (hello! There are two types of text: indented and flush. The first letter of the first line of each letter is slightly indented to the right, usually five letters. The second line of each paragraph starts from the top box on the left, which is indentation. However, when Americans write letters, they usually use the method of end to end, rather than indentation, that is, each line starts from the top box on the left. Most business letters are written in parallel.
6. Conclusion (Full Closure):
One or two lines below the text, starting from the right middle of the stationery, the first word should be capitalized and the sentence should be comma at the end. Different objects, the conclusion is written differently.
(1) Write letters to family and relatives, using your loving grandfather, loving yours, loving, etc.
Write letters to acquaintances and friends, with your sincerity, your kindness and so on.
(3) Write business letters with Truly yours, Faithfully Yours, etc.
(4) Use your obedience (be good to you) and your respect (be respectful to you) for superiors and elders.
7. Signature:
One or two lines below the conclusion, starting from the middle right of the stationery, just below the conclusion and under the signature, should also be typed out by typewriter for easy identification. Positions and titles can be typed under the name. Of course, there is no need to write to relatives and friends.
8. Postscript:
After writing a letter, I suddenly remembered something I missed. At this time, I will use P.S. to express it, and then I can write out the missing words. I want to make a long story short. Usually on the left below the signature at the end of the letter, it should be flush with the text.
Note: Postscripts should be avoided in formal letters.
9. Shell:
If there is an attachment in the letter, you can indicate Encl: or Enc:
For example: Encl:2 photos (with two photos attached). If Fujian has multiple attachments, it should be written as Encl: or Encs.
We can sometimes see words like Re: or Subject: (cause) between the title and the text. Generally in the middle of the stationery, it can also be aligned with the "address". You should also add a horizontal line at the bottom to attract the reader's attention and make it easier for the recipient to understand the main content of the letter before reading it. Reasons are generally used in official letters and can also be omitted.
Building 3 Unit 3
4 1 Zhongyuan Road
Zhengzhou Textile Institute
Zhengzhou, 450007
China
February 25(th), 2005
Dear Zhang Li:
I am sending this short thank-you letter and a small gift, I hope you will like it. Thank you very much for helping my father last Sunday, when he broke his leg on the stairs.
My father told me that he fell down and was badly hurt. He can't get up or walk. Then you help him. You called a taxi for my father and took him to the nearest hospital. When the doctor told you that my father's leg was broken, you called to tell me what happened. My father is much better now. He will have to stay in the hospital for another week before he can go home.
My parents and I thank you again for everything you have done for our family. You are really an enthusiastic student.
Best wishes.
You are sincere,
Ma Hui