1. Reimbursement regulations:

1. Any type of purchase and expenditure, including purchase of items and equipment, travel expenses, transportation expenses, social expenses, etc., must be made before the event occurs Prior to obtaining written approval from the responsible person in accordance with the provisions of "Budget and Expense Review Authority".

2. The reimbursement person must obtain a complete, true and legal original voucher (the name of the company on the invoice must be correct (Hefu Biochemical/Hopi Information/Hekang Biotechnology)), and the reimbursor must neatly prepare it on his own Paste it on an A4 paper-sized adhesive deposit slip. Similar properties must be pasted together. The "Request Form" and "Expense and Travel Expenses Reimbursement Application Form" are filled out in detail according to the transaction time of the original voucher, and are numbered for reference. Payment is generally made by check, transfer and remittance to employee accounts. Payment can only be made after approval by authorized personnel and review and approval by the Finance Department.

3. Reimbursement is based on "weeks" and is accompanied by relevant vouchers. Vouchers of several weeks must not be stuck together, otherwise the Finance Department will charge back the order. Expenses incurred in the current month should be reimbursed as much as possible in that month, and no later than the month following the month in which they occurred. If they are overdue, they must be approved in writing by the general manager, otherwise the finance department will not be reimbursed.

4. For filling or calculation errors during reimbursement, the company adopts the method of only subtracting but not adding. If subtotals and totals are not written, 20% of the total reimbursement will be deducted; for totaling Error, 50% of the difference will be deducted. 5. Signature regulations:

① All employees sign on any voucher to express their full agreement with the matters and amounts contained in the voucher, and have fulfilled their responsibilities of honest declaration or careful review.

② All signatures should be dated. If no date is attached, when a dispute arises, the employee who has not signed the date will bear the most adverse consequences.

6. The financial review results will be dealt with as follows: ① Return the reimbursement form (indicate the reason for the return).

② Payment will be made after excluding some unqualified, unreasonable, and incomplete amounts (with reasons for exclusion). ③ Require the reimbursement personnel to provide additional explanations or necessary documents. ④ Hand over the payment (remittance).

7. Employee reimbursements are remitted once a week and no remittance is made on the last Friday of each month.

8. After remitting employee reimbursement every week, the difference list will be e-mailed to the department heads and secretaries or assistants. If employees have any questions, they can inquire with the department secretaries or assistants.

9. Before the reimbursement process, if all documents are not complete, the procedures must be completed before the reimbursement process can be entered.

2. Reimbursement process:

The process of prior approval and subsequent reimbursement forms is as follows:

Physical reimbursement: The reimbursement conditions are invoice, acceptance (warehousing) form, The original purchase order, all three are indispensable. In special circumstances, if the purchase order is delivered with a check, please fill in the "Public Negotiation Loan Form" first, and then issue the check after it is approved and entered into the account. Return the check receipt stub and invoice, and acceptance within three days. one.

① Business trip: "Business trip (budget) application form" → "Expenses and travel expense reimbursement application form" and "Transportation expense reimbursement form" (with the approved "business trip (budget) application form" attached); Sales staff must attach a separate "Weekly Action Report and Time Allocation Schedule".

② Social expenses: "Business trip (budget) application form (communication column)" → "Reimbursement Request Form" or "Expenses and Business Travel Expenses Reimbursement Application Form" (with the approved "Business Travel Budget Application Form" attached (Communication Column)").

③ Fare: "Hefu Car Use Application Form" → "Expenses and Travel Expense Reimbursement Application Form" and "Transportation Expense Reimbursement Form" (taxi fare, attached with the "Approved Taxi" "Hefu Car Use Application Form").

④ Acceptance documents: For purchase and acceptance of items for the company's own use, please fill in the "Acceptance Form for Office Supplies". For inventory acceptance for production and operation, please fill in the "Warehouse-in Form" after IQC verification.

⑤ "Purchase Order" (if there is a loan, the "Public Negotiation Loan Form" should be attached) or the "Expenses and Travel Expenses Reimbursement Application Form" (if there is a loan, the "Public Negotiation Loan Form" should be attached; If there are relevant expenses, the "Business Travel (Budget) Application Form" should be attached) - department head - financial review - chief financial officer - general manager for approval - cashier for reimbursement.

3. Standards and instructions for transportation expenses on the way:

Standards:

① Employees traveling for business or training should arrive at the destination in the most economical and effective way. Regulations on transportation for business trips are based on travel time limits: hard seats or long-distance buses are available for less than 6 hours; hard sleepers are available for 6 to 8 hours; soft sleepers are available for 8 to 16 hours; and airplanes are allowed for more than 16 hours. If employees exceed the standard and apply for special permission to fly, the company will allow reimbursement of en route expenses according to the above-mentioned standards, with a maximum of 200 yuan per trip.

② When foreign applicants come to the Shanghai headquarters for interviews, the company will be responsible for the transportation expenses to and from other places. If the time exceeds 10 hours, the train hard sleeper ticket can be reimbursed; if the time is less than 10 hours, the train hard seat expenses can be reimbursed. If you need to fly, the budget application must be approved by the general manager in advance.

When employees travel for business (to work outside their permanent workplace), they should fill in the "Business Travel Budget Application" in advance (personnel from various places should fax or email it to Shanghai) and indicate the business trip location in detail , prepare to take transportation and other expected expenditure content and amount; and only after approval in accordance with the approval authority, can it be submitted to the financial archives as a necessary attachment for reimbursement. After returning from a business trip, employees should neatly paste the legal reimbursement documents within one week, and submit them to the Finance Department after approval according to the approval authority; if the reimbursement expenses exceed the applied business trip expenses, the reasons should be explained in detail and approved by the general manager, otherwise, the amount will exceed Some expenses will not be reimbursed.

Note:

① For trains and long-distance buses, train or bus ticket stubs should be used as the basis for reimbursement.

② If an employee must take a flight for emergency business other than the regulations, he should fill in the "ticket booking form" in advance and submit it to the general manager for approval. Relevant company personnel will order, purchase, and settle the bill in a centralized manner, but the employee must Return the ticket stub to the ticket booking agent within one week after arriving at the destination, and the fee will not be reimbursed. When taking any means of transportation, you must try to make use of your off-duty time. ③ During the business trip, any expenses incurred due to other matters not related to work, or additional expenses (such as refund fees, etc.) caused by the employee himself, will be borne by the employee himself.

④ Employees who have participated in the company’s commercial accident insurance are not allowed to reimburse themselves for aircraft accident insurance.

IV. Intra-city transportation fee standards and explanations:

Standards:

① Employees who are engaged in sales, business, maintenance, etc. who frequently travel for work often The department manager can choose one of the following methods to approve the transportation expenses required for daily work:

a) Reimbursement based on actual facts: full reimbursement with bus tickets, taxi tickets according to point 3 of these measures Taxi fare reimbursement is limited.

b) Fixed-amount reimbursement: In Shanghai, the company's administrative staff will collectively purchase and reimburse local public transportation cards with a maximum limit of 200 yuan per person per month every month. Card recipients are not allowed to use the card again within the same month. Reimbursement of any in-city transportation expenses.

② Taxi ticket reimbursement standards for employees in departments other than sales, maintenance, and business, bus tickets can be fully reimbursed according to the actual situation. Taxi fares shall be subject to the provisions of point 3 of these Measures.

③ When employees go on business in the place where they work, the taxi distance they can take in a single trip is limited to a maximum single trip fare of 15 yuan (the maximum one-way taxi fare from the departure place to the destination can only be reimbursed Instead of a single bill that can only reimburse taxi fares up to 15 yuan), a single reimbursement of 50 yuan is allowed late at night (after 22:00 and before 6:00).

④ When employees travel to other places, taxi fares are allowed to be reimbursed within the approved scope of the business trip budget in the city of destination. Reimbursement of intercity taxi fares between two cities is generally not allowed.

⑤ Reimbursement regulations for the company’s personal cars and motorcycles.