Supply chain management covers a wide range of areas, including procurement, manufacturing, logistics, distribution and other links. Throughout the supply chain process, each link involves a large number of signing requirements, such as: procurement contracts, production and manufacturing contracts, sales contracts, logistics and transportation contracts, bills of lading, warehouse entry and exit orders, sales orders, logistics statements, financial statements, etc.
With the development of the entire industry, the disconnection of paper document signing in the closed loop of electronic supply chain management has also led to an increase in efficiency and risks. Compliant and effective electronic contract signing management has become a key to speeding up and supply chain management. The trend of risk reduction and cost control.
The following are typical application scenarios of electronic signing and electronic contract management in supply chain management:
1. Tendering and bidding documents:
Traditional tendering During bidding, the selection of suppliers requires strict bidding, bidding, bid opening, bid evaluation and bid determination procedures, involving many paper documents: bidding announcements, bidding documents, contract terms, clarifications, electronic bid opening records, supplementary documents wait. The process is cumbersome and inefficient.
The bidding process through electronic contracts and digital signature modes: safe, compliant, and efficient
2. Procurement and supply orders:
If the procurement process adopts Paper documents require both parties to sign face-to-face or by express delivery, which affects the timeliness of the contract; if fax or email is used, when large transactions are involved, such a signing method obviously cannot solve the problem of subsequent certificate storage and solidification; in addition, when encountering When raw material prices rise or fall during procurement negotiations, there will be delays in coordination between suppliers and buyers.
The use of electronic contract signing can realize complete online electronic transactions. Buyers can initiate the above-mentioned various contract document signing links to suppliers online, and push them to the supplier's smart terminal device through SMS or email. After confirming that the contract is correct, you can sign it quickly. The whole process only takes a few minutes!
3. Logistics and distribution documents:
The logistics and distribution process will begin after the transportation of raw materials or confirmed purchase of products. In this process, logistics documents need to be maintained by dedicated personnel such as order making, ordering, distribution, contract signing, recycling, and execution. Mismatches, omissions, etc. are prone to occur, and paper document management is troublesome. Moreover, supply chain logistics companies are prone to unexpected situations during the transportation process and handover of goods, and traditional coordination methods cannot solve such situations well.
However, logistics documents can be generated online through electronic contracts. Logistics personnel or customers can view the content of logistics documents on their mobile phones and manage logistics contracts and documents in the background. In addition, Contract Lock supports various form parameter template settings, and connects the signing process in real time based on business data and enterprise management process links. Effectively improve efficiency, schedule transportation processes to a certain extent, and achieve timely and effective communication.
As can be seen from the above, supply chain management can greatly improve the efficiency and effectiveness of an enterprise, making the collaboration between upstream and downstream enterprises, and organizations more efficient. Electronic contracts can provide a safer transaction method for the entire supply chain transaction process, and control online signing from the contract signing links involved in the supply chain, saving the time and energy spent on offline signing, starting with safe transactions Shorten the transaction time of the entire supply chain chain. Help enterprises to open up the online signing of all aspects of planning, procurement, manufacturing, and sales in supply chain management, and realize cloud management of contract documents.