1. Title: The main title should be concise, so that the recipient can quickly understand the content of the email and judge its importance.

2. Font, font size and color: subject to the agreement of each company. Common ones are Song Ti, 14, and black. The text that needs to be highlighted can be bold or marked with other colors.

3. Address at the beginning of the email: Some positions are addressed by titles, but those that are unclear are usually addressed by Mr./Ms. X; If it is a mass email, you can use "all" or "colleagues" as the address (peers or subordinates), or you can use "leaders and colleagues" (superiors or peers) as the beginning address to show respect and attention to people.

4. Polite expressions: generally begin with "Hello/Good morning/Good afternoon/Hello everyone", and the English format is generally "Hi, XXX"; The conclusion is usually "thank you/please give me more advice/wish you success in your work" and so on. , are combined with the context, such as the government official document notice, which generally reads "If there is nothing wrong, please follow it" and so on.

5. Layout: generally aligned to the left.

6. Email signature format: It also depends on the specific requirements of each company, generally including name, position, contact number, company LOGO, etc.

Send specifications:

According to the actual situation, the correct use of sending, cc, bcc. The sender is the person who accepts the contents of this email and should reply to the contents of this email. The recipient is the recipient of the main mail, the cc of the mail is the superior or the associated recipient, and the bcc of the mail can be interpreted as the associated superior leader or related personnel without the knowledge of the main recipient and the cc.

Try not to go over the top when you send it. If the mail needs to be copied to the superior, it is generally limited to two levels. E-mail should be sent according to the rank of the position, with the high rank first and the low rank last, and there must be certain rules, such as sorting by department.

Be careful not to blindly send emails to unrelated departments and colleagues, and be especially careful when forwarding sensitive or confidential information. Particularly important confidential information is generally not mailed. For important email content, if you need to reply, you should indicate the words "Please reply" at the content suffix.

If you don't need a reply, you can also indicate "No reply", and you can also set a read or delivery receipt for the mailbox (some mailboxes have these functions). According to the importance and urgency of e-mail, some corporate mailboxes can be marked as "urgent".