Unless otherwise specified, all elements of the official document format are generally written in No. 3 imitation Song font. Appropriate adjustments may be made under specific circumstances.

Write strictly in accordance with the official document format:

First of all, the style of the official document must conform to the standards. The so-called style refers to the language style of the official document, that is, the style of the official document, including language, words, Literary genre. The purpose of an official document is to express the author's intention, which requires the language to be concise and clear, the words used to be easy to understand, and the style of writing to be appropriate.

According to the "Measures for Handling Official Documents of National Administrative Agencies", each type of official document applies to a certain scope and expresses a certain content. They cannot be mixed with each other. For example, if an approval is required, a notice cannot be used.

Secondly, the format of official documents must comply with standards. Official documents generally consist of title, document number, issuer, confidentiality level, degree of urgency, main sending agency, main text, attachments, seal, issuance time, copying agency, notes, etc. There are rough standards for the composition of each part, including unified regulations for paper use, writing, typesetting, and binding.

Extended information

Official document text style:

Part number, confidentiality level, urgency

×××× document

××issues [200×]× number

Title

×××× (main delivery authority):

Text

Attachment:

×××× (issuing authority) 200×year×month×day (note)

Subject heading:××××××

Copy: ×××× ××××

Copy: ×××× ××××

×××× General Office

***print×× copies

Specific format of official documents

(1) Letter format

The full name or standardized abbreviation of the issuing organization should be used for the logo of the issuing organization. It should be arranged in the center and 30mm from the top edge to the top edge of the page. It is recommended to use Song fonts with red subscripts. When writing jointly, use the logo of the sponsoring organization.

A red double line (thin at the top and thick at the bottom) is printed 4 mm below the issuing authority logo, and a red double line (thin at the top and thick at the bottom) is printed 20 mm from the lower edge of the page. The line lengths are both 170 mm, arranged in the center.

If it is necessary to mark the account number, confidentiality level, confidentiality period, and urgency, it should be placed in the top left edge of the page under the first red double line. The order is arranged in rows from top to bottom. The distance between the first element and the line is 7/8 of the height of Chinese character No. 3.

The top grid of the text number is located on the right edge of the center of the page and is arranged under the first red double line. The distance from the line is 7/8 of the height of the No. 3 Chinese character.

The title is centered and two lines apart from the last element above it.

If there is text on the second red double line, the distance from this line is 7/8 of the height of the No. 3 Chinese character.

The home page does not display page numbers.

The imprint does not include the issuing authority, the date of issuance, or dividing lines, and is located at the bottom of the center of the last page of the official document.

(2) Command (order) format

The logo of the issuing agency consists of the full name of the issuing agency plus the word "order" or "order", arranged in the center, from the upper edge to the center of the page The edge is 20 mm, and it is recommended to use red small-marked Song fonts.

The order number should be arranged in the center with two empty lines under the logo of the issuing authority, and the main text should be arranged with two empty lines under the order number.

See 7. 3. 5. 3 for the arrangement of the issuer’s position, signature and date of writing.

(3) Minute format

The minutes mark consists of "XXXXX Minutes" and is arranged in the center. The distance from the upper edge to the upper edge of the center of the page is 35 mm. It is recommended to use red Song fonts with small markings.

Mark the list of attendees, usually in size 3 bold font. Under the main text or appendix description, leave a line with two left spaces to arrange the word "attendance", followed by a full-width colon, and use size 3 imitation Song font after the colon. Mark the attendance unit and name, and align them with the first character after the colon when returning.

Mark the list of people requesting leave and attending. The arrangement method is the same as the list of attendees, except that a new line is added and the word "attendance" is changed to "leave" or "attendance".

The format of the minutes can be formulated according to actual conditions.

Reference materials

Baidu Encyclopedia Official document format of party and government agencies

Baidu Encyclopedia Official document