In the process of long-term use of physical seals, enterprises, especially group enterprises with multi-point production in different places, have gradually evolved a set of contract life cycle management processes with "seals" as the core:

1, contract content drafting process:

The business personnel of the branch shall draft the contents of the contract after consultation with the customers;

Detailed negotiation and modification of contract terms between enterprises and customers;

2. Internal sealing application:

The branch initiates contract approval, which is approved at all levels within the enterprise;

After the contract is approved, start the seal use process and transmit it to the headquarters;

3, the contract seal filing process:

The headquarters approves and confirms the stamping process, and the original contract is sent to the headquarters;

The headquarters will review the consistency of the content, stamp and send it back to the original for archiving.

However, with the continuous development of technology, the conflict between "efficiency" and "safety" in the management and control of enterprise seals is becoming more and more obvious:

Group headquarters:

Centralized management, paper contracts sent back and forth, time-consuming and laborious;

Decentralized use, illegal use of branch personnel, it is difficult to pursue responsibility afterwards;

Branch:

Paper documents are printed and stamped by the headquarters and then sent, which is difficult to cooperate and costly;

Content modification requires repeated approval and stamping, which is time-consuming and inefficient;

Based on the above conflict between seal management efficiency and risk control, enterprises began to change from physical seal use to electronic seal use mode.