In order to ensure the standardization of official documents and improve the security of seals. Former State Bureau of Quality and Technical Supervision? 1999? Year? 12? Month? 27? Day? The new national standard GB/T9704- 1999 "Official Document Format of State Administrative Organs" (? 2000? Year 1? Month 1? Since that day? Realize? Hereinafter referred to as the "format"), the "format" has made more detailed provisions on the relevant matters of administrative official documents.
In document processing, irregular stamping mainly has the following forms:
First, what should be stamped with the official seal is not stamped. The reason is that there is a regulation above: when a document has a red-headed document, it can be stamped. As we all know, this "no need to stamp" rule was originally aimed at some specific documents of party committees and organs. ? 1996? Year? 5? Month? 3? Day? The General Office of the Central Committee of the CPC's "Regulations on the Handling of Official Documents of the Party Organs in China" does have such provisions:? "In addition to meeting minutes and printed files with specific prefixes,? Official documents shall be stamped with the seal of the issuing authority ". However, it has never been stipulated that official documents of administrative organs can be handled accordingly. Even the official documents of party committees and organs are conditional. We can't generalize.
Second, it should not be stamped, but it should be stamped. For example,? According to the rules? Resolutions passed by voting at statutory meetings do not need to be stamped with the official seal. But there are always people who think it is not appropriate not to stamp. Why do you have to stamp it? But it is self-defeating.
Third, the prefix of the issuing authority logo is inconsistent with the signature seal. The prefix is "XX Municipal Archives Bureau Document". The signature is stamped with the seal of "XX Municipal Archives Bureau"; Or the prefix is "XX city archives file". The signature office is stamped with the seal of "Central ***XX Municipal Archives Committee". Or on the other hand, the letterhead of the party Committee organ is stamped with the seal of the administrative organ.
1? The "meeting minutes" of official documents in a specific format are not stamped with the official seal.
"Meeting Minutes" are processed and arranged on the basis of meeting minutes. It is an important tool for recording and conveying meeting information and agreed matters, guiding work, solving problems and exchanging experiences. It is one of the main media to transmit conference information. The formation of meeting minutes is an ideological, policy and technical work. It is also an integral part of the whole conference work.
Are there any minutes of the meeting? It depends on the intention of the meeting and the leading organs. Generally speaking,? Where it is necessary to convey the agreed matters and main spirit of the meeting, the participating units and personnel are required to comply with it. Meeting minutes should be generated. Work meetings, especially daily work meetings such as county magistrate's office meeting and business coordination meeting, should make meeting minutes.
The definition of meeting minutes in the Measures is: "It is suitable for recording and conveying the meeting situation and agreed matters". According to this definition, Meeting minutes can be divided into the following three categories:
Meeting minutes. This kind of meeting minutes is mainly used to record the meeting and agreed matters. This is the simplest meeting record. It is also the most used one. The main purpose is to put on record. Let people know what meeting was held. What issues were discussed? What conclusion have you reached? Play the role of reference and preparation. Minutes of all kinds of office meetings and symposiums belong to this category.
Communicate and implement meeting minutes. This kind of meeting minutes is mainly used to convey and implement the meeting spirit and agreed matters. There are strong policies and guidance. The lower authorities must conscientiously implement it. It is suitable for working meetings specially convened to solve a special job or special job. For example, the minutes of the national rural work conference formed by the national rural work conference and the minutes of the national scientific and technological work conference all belong to this category.
Summary of comprehensive meeting. This kind of meeting minutes is used to record meetings and agreed matters. It is also used to convey and implement the spirit of the meeting. This kind of meeting minutes has the meaning of filing. There is also an implementation requirement. Both are indispensable. The most typical is the minutes of coordination meetings formed at two or more coordination meetings. It is necessary to record two or more opinions. And write clearly what everyone has achieved. So as to serve as a basis for post-conference implementation.
If only from the perspective of format, meeting minutes can be divided into two categories:? One is the minutes of the "document" meeting. One is the summary of the briefing.
Minutes of the "document" meeting. Refers to the logo of the issuing authority with the word "document". Its logo format is the same as the official document. This format is mainly suitable for:? The meeting was convened by the leading organs. The leading organ shall draft the minutes of the meeting and put them on record. Minutes of communication and implementation meetings are generally distributed in the form of "documents" meeting minutes. For example, the minutes of the national rural work conference formed by the national rural work conference and the minutes of the national scientific and technological work conference all belong to this category.
"Document" meeting minutes are used to "convey the meeting situation". It should also be stamped with the official seal. Briefing meeting minutes, which belongs to one of the specific formats of official documents. According to the provisions of the format:
The identification of meeting minutes consists of "meeting minutes". ? Song style with a small red label? The font size is determined by the issuing authority. The minutes of the meeting were not stamped.
The format classifies the minutes of such briefing meetings as one of the specific official document formats. It is also stipulated that the identification of meeting minutes consists of "meeting minutes". "With a little red standard song,? The font size is determined by the issuing authority. " No seal. "
If the minutes of the coordination meeting need to be written jointly, the name of the organizer should be put in the first place, and the words "minutes of the meeting" should be placed on the right side of the name of the issuing institution. Arranged in the middle up and down; ? If there are too many joint writing organs, it is necessary to ensure that the front page of the official document shows the text.
The difference between the minutes of the briefing meeting and the minutes of the "document" meeting lies in: Does the logo of the issuing authority bear the word "document"? Whether to affix the seal.
Due to the different types of meeting minutes, the format requirements are also different. The requirements for stamping are also different. From the point of view of whether or not to stamp, meeting minutes can be divided into two types: meeting minutes without stamp and meeting minutes with stamp.
Meeting minutes that must be sealed. Refers to the "document" meeting minutes. The minutes of this meeting released a document authority logo (? Wentou)? Use the word "file"? Its logo format is the same as the official document.
Minutes of meetings without seals refer to the minutes of briefing meetings. The minutes of this meeting released a document authority logo (? Wentou)? According to the format, it is composed of "Meeting Minutes of XX". Without the word "file"? "No seal". ? The "Measures" and "Format" stipulate that the minutes of the meeting may not be stamped. Refers to this kind of briefing meeting minutes used to record appointments. Because the format of this meeting minutes is very similar to the general briefing. That is, there is no main delivery organ before the text. The writing date is not after the text. Actually, it can't be stamped.
2? Command (? Order)? The motion should be made by the leader (? Or with the signature of the leader), but without the official seal.
"command (? Order)? " It is the highest form of documents issued by state administrative organs. The "Measures" stipulate: "Applicable to the promulgation of administrative regulations and rules in accordance with relevant laws; ? Announcing the implementation of major administrative compulsory measures; ? Reward relevant units and personnel. "
From the "command (? Order)? " Its importance and authority can be seen from its scope of application. In order to maintain the authority and unity of national laws and regulations, the order (? Order)? The format of should be unified. And it must be strictly enforced.
According to the Constitution of People's Republic of China (PRC), the Organic Law of Local People's Congresses and Local People's Governments at Various Levels, the Legislative Law of People's Republic of China (PRC) and other relevant laws, the "Order" can be issued in accordance with relevant laws within the scope of its functions and powers. Order)? " The administrative organs are:
The State Council;
Ministries and commissions of the State Council;
Province (? District, city)? People's governments of larger cities;
Local people's governments at or above the county level;
People's governments of townships, nationality townships and towns.
According to the rules? The administrative rules and regulations of the department shall be promulgated by order signed by the department head. The administrative regulations of local governments shall be promulgated by an order signed by the governor, chairman or mayor of the autonomous region.
Accordingly,? People's governments at all levels can use orders (? Order)? "Language,? However, it should be used in accordance with relevant laws.
"command (? Order)? " It is also one of the specific formats of official documents. According to the provisions of the format:
The order identification consists of the name of the issuing institution plus "order" or "order". Song style with a small red label? The font size is determined by the issuing authority. Is the top edge of the command sign away from the center edge of the plate? 20mm？ ,? There are two lines of center identification sequence numbers in the lower edge; ? There are two lines of identification text under the order number; ? Blank lines 1 and blank lines 4 on the right indicate the signature and seal of the signer. The blank on the left side of the signature stamp indicates the position of the issuer; ? The position of the publisher of jointly issued instructions or orders shall be marked with the full name. Under the signer's signature stamp, the words 1 and the right side indicate the date of writing.
Period.
Compared with the general file format,? "command (? Order)? " The format of is unique. Mainly in the following aspects:
License issuing agency logo = license issuing agency name+language. The name of the issuing authority shall be the full name, not the abbreviation or standardized abbreviation. Language is also a part of the logo of the issuing authority. For example, the logo of the issuing authority of the State Council Order is "the State Council Order of the People's Republic of China". The symbol of the issuing organ of Henan provincial government order is "Henan provincial people's government order" plus "order (? Order)? " It constitutes the symbol of the issuing authority. Song style with a small red label? The font size is determined by the issuing authority. However, it cannot exceed the prefix font size of the same type of official document at the higher level. Can be equal.
What is the white border on the home page? 57mm？ . According to the provisions of the format:? "Document paper (? On the white edge)? For:? 37mm？ ? 1mm？” ,? "The core size is:? 156mm？ ×? 225mm？ (? No page number)? " "Is the top edge of the command sign away from the center edge of the plate? 20mm？” . Command (? Order)? The upper white edge of the symbol of the issuing authority shall be calculated as follows: 37mm? +? 20mm？ =? 57mm？ .
If so, jointly issue a "command (? Order)? " The highest organizer should also be determined here. Co-organizers move down. The word "order" or "order" is placed on the right side of the name of the issuing authority. Up and down the middle.
The serial number of document number is not limited by year. Under the logo of the issuing authority, there are two lines with blank serial numbers. Arranged in the middle. What is the difference between the document size and the document size? The word "first" should be added before the order number. Such as "No.9". It should be noted that the number of a document is limited to the year. Every year? 1? Month? 1? Day? Renumber it. And the serial number of the same issuing authority can be compiled in turn. Can it be free from year restrictions? It may not be interrupted by the replacement of the main leaders.
"command (? Order)? " There is no red reverse line between the header and the body. The two blank lines under the order number are text. Unlike document-based documents, there is no red reverse line between the body and the header. "command (? Order)? " The format of the text is the same as that of the document.
Use "distribution" instead of main delivery and cc. "command (? Order)? " There is no main delivery organ before the text. The registry did not send a copy to the office. Set the Allocation column only at the stamp. The logo of the distribution organ is the same as that of the official document cc organ.
"command (? Order)? " It is not necessary to affix the seal of the organ, but it must be signed by the person in charge of the organ. Signature refers to the signature or seal of the official document by the agency leader. On behalf of the official document author, verify the validity of the official document. And send the signed official document to the outside.
The position of the signature is two lines below the text. The signature stamp is red. Four words are in the space on the right. The blank on the left side of the signature stamp indicates the position of the issuer. Command (? Order)? The issuer should be the top leader of the issuing authority, that is, the top leader. The deputy can't sign. You can't represent it The blank line 1 under the signature chapter indicates the writing date. The date written is two words on the right.
In addition to the "command (? Order)? " What about outside? The "bills" presented by the state administrative organs at all levels to the state power organs at the same level should not be stamped with the seal of the administrative organs. Signature of authority leader (? Or stamped with the signature of the leader)? .
"Bill" refers to the original bill submitted by the state administrative organ to the state power organ or the legislature. Such as legal cases (? Usually refers to the bill)? Budget, impeachment and other major issues. By the authority that has the right to propose a bill (? In China, it refers to the presidium, standing committees and special committees of people's congresses at various levels and people's governments or individuals at the same level. People's congresses at all levels in China)? Put forward? Through the speaker (? In China, it is a motion review body established by the Presidium of the People's Congress. Such as various special committees)? Review? Then as a formal bill submitted to the plenary session (? In China, it is the plenary session of the people's congress)? Discuss it,? Who passed? This is called determination.
The "Measures" stipulate: "The motion is applicable to matters submitted by people's governments at all levels to the people's congresses at the corresponding levels or their standing committees for deliberation in accordance with legal procedures". For example, if the Henan Provincial People's Government has important matters that need to be submitted to the Henan Provincial People's Congress or its Standing Committee for deliberation, you should write to the provincial people's Congress or its Standing Committee in the name of the governor of the Henan Provincial People's Government in accordance with legal procedures. Language can only be an "action".
The form of the motion is also very unique. There are mainly the following points:
The title should have the words "submitted for deliberation". Like the titles of most official documents, the title of "proposal" consists of three elements: the name of the issuing authority, reasons and terms. The difference is that the subject part must have the words "submitted for deliberation". To show respect for the people's congress at the same level or the NPC Standing Committee.
The main transmission mechanism is relatively fixed. There are only two situations in which the "bill" is sent to the main organ: first, it is sent to the people's congress at the same level. Such as "xx plenary session of xx Provincial People's Congress"; ? The second is to send it to the Standing Committee of the People's Congress at the same level. Such as "XX Provincial People's Congress Standing Committee".
The text briefly explains the significance or reasons of the matters to be considered. The text of the "motion" is its main body. But there is no need to repeat the contents of the "draft". All "bills" should be attached. This "draft" The draft is the main object of deliberation. The "motion" only serves to introduce and explain the background, reasons and purposes of the "draft", and there is no need to make a long speech.
There is no official seal at the signature. It was signed by the head of government. The leadership system of China government agencies conforms to the provisions of the Constitution and relevant laws and regulations. The chief executive responsibility system is implemented, and the government at the same level and its responsible person are elected by the people's congress at the same level. We must regularly report our work to the people's congresses at the corresponding levels and their standing committees. Under review. So? The "motion" submitted for deliberation must be signed in the name of the head of government at the same level. You can't stamp a government agency.
3? The official document of the resolution passed by the statutory meeting was not stamped with the official seal.
"Resolution" is a typical meeting document, and "Meeting Minutes" is also a typical meeting document. There are similarities between them: they are both used to record the results of the meeting and convey the spirit of the meeting; Require all participating units and personnel to abide by it; ? All in the following language. But there are also differences between them: the scope of application is different. Government agencies only have meeting minutes. There is no meeting resolution. Party committees and organs are bilingual.
The content is different. The content of the meeting resolution must be a major issue of principle; ? And the contents of the meeting minutes can be light and heavy. The problems involved can be big or small. Like what? You can also publish meeting minutes after regular office meetings. But you can't send a meeting resolution.
It's written differently The minutes of the meeting can reflect different opinions or several opinions existing at the meeting; ? Resolutions can only reflect the unified views or opinions adopted by the majority.
A meeting minutes can write several unrelated decisions in different aspects at the same time; ? And a resolution can only write the latest conclusion of a certain aspect and a certain problem.
The formation process is different. Meeting minutes are the main points of arranging meetings. It can be finalized after being approved and issued by the leaders of the organs; ? After the first draft of the meeting resolution is written, it can only be formed after a formal meeting vote in accordance with legal procedures.
The actual effect is different. Once the resolution is formed, the relevant departments must strictly implement it, which is mandatory and binding; ? Although the minutes of the meeting are authoritative, can they also be used as the basis for handling affairs? But the command is weak.
There is also a language similar to "resolution". That is, "decision." "Decision" and "resolution" are both decision languages. It is the higher authorities that handle or arrange some important things or important work. All subordinate organs must implement it.
The difference between "decision" and "resolution" is also obvious:
The scope of use is different. "Resolution" is the stipulated language of Party committees and organs. There is no need for administrative organs. In other words, it would be wrong for the administrative organs to use "resolutions". There are "resolutions" and "decisions" of party committees and organs. The reason is:? According to the law of our country, the administrative organ is the head responsibility system. That is, the boss has the final say. No resolution is required; ? Party committees and organs practice democratic centralism in accordance with the provisions of the articles of association of the Producers' Party of China. There is a rule that the minority is subordinate to the majority. It is inseparable from the "resolution".
Formed in different ways. After discussion at a formal statutory meeting and voting in accordance with legal procedures, a resolution can be formed. And the decision is not necessarily,? Some decisions were passed through collective discussion at statutory meetings. Some decisions can be made directly by the leading organs. For example, the decision on the punishment of Liu XX's mistakes.
The content is different. The issues involved in "resolutions" are often major issues concerning the overall situation and principles. The "decision" does not necessarily involve overall and principled issues. A "decision" can involve major issues. It can also be aimed at specific problems. The content of the Resolution is much more principled. There are many argumentative papers; ? Moreover, the content of the Decision is more specific. The requirements are also very clear.
The format is different. The title of "Resolution" takes the name of the meeting as the main body of the document. The written date also takes the form of a title. There are two cases of "decision". If it is a decision discussed and adopted at a large meeting, the format is the same as the resolution; ? If the decision is made from other channels, the format and resolution are different.
The requirements for stamping are different. The resolution can't be sealed. Not that there are any hard and fast rules. But I can't stamp it. The "resolution" shall be voted by the statutory meeting in accordance with legal procedures. It can only be formed after the resolution is passed. Moreover, these statutory meetings are generally without seals. For example, party congresses, people's congresses, workers' congresses, league congresses, shareholders' meetings, etc. The resolution has been passed. How about it? Can't even stamp? So don't stamp. It is precisely because it is impossible to stamp. So we changed the date of writing from the text to the title.
Put brackets under it. If there is a stamp, of course, the date need not be changed.
Resolution document refers to:? Language is not necessarily a "resolution". But the channel of its formation is the same as the "resolution"; ? It is also formed by voting at a statutory meeting according to legal procedures, and its format and seal requirements are the same as those of the resolution. The most typical one is "decision". There are two situations whether the "decision" is sealed: if it is a "decision" voted by a statutory meeting, it cannot be sealed; ? If it is a "decision" formed from other channels, it must of course be stamped.
4? The official document of the joint report? Co-organizers shall not affix their seals.
In document processing, joint publishing is common. The "Measures" stipulate: "The government at the same level, the government departments at the same level, the government departments at higher levels and the government at the next level may jointly write; ? The government and the party committees and military organs at the same level can jointly write; ? Government departments and corresponding party organizations and military organs can jointly write articles; ? Government departments and people's organizations at the same level and institutions with administrative functions can also work together. "
Joint writing is the same as individual writing. There are three ways to write: write up, write in parallel, and write down.
The "Measures" stipulate: "Joint report document,? Seal of the organizer; ? A joint document? The issuing authority shall affix its seal ".
All documents jointly released have sponsors and co-sponsors. About joint writing, understand? 200 1? Year? 1? Month? 15? Day? Notice of the General Office of the State Council on Further Improving Document Processing (? Guo ban fa [2001] No.5, the State Council gazette No.7 (2006 54 38+0)? Clearly stipulate:? "Ask the State Council matters such as involving the responsibilities of other departments, how to do? The sponsor department should take the initiative to seek the opinions of relevant departments. Co-organizers should actively cooperate. After reaching an agreement, the responsible comrades of the relevant departments will sign and report to the State Council. If there are differences between departments, the main responsible comrades of the sponsoring department should come forward to coordinate. If a coordination meeting is held, the responsible comrades of the co-organizing department shall attend and report the coordination situation to the principal responsible comrades of the department in a timely manner. If no consensus can be reached through coordination, the sponsoring department shall list the opinions and reasons of the relevant departments, and attach the official opinions of the relevant departments or the minutes of the coordination meeting as an annex. Reported to the State Council after countersigned by the principal responsible comrades of relevant departments ". Article 26 of the "Measures" also has a similar provision: "For the preparation of documents, the sponsoring department should take the initiative to negotiate with relevant departments for matters involving the functions and powers of other departments. If there are differences, the main person in charge of the sponsoring department should come forward to coordinate. Still can't reach an agreement? The organizer can list the reasons of all parties. Make constructive suggestions. And sign with the relevant departments and report to the higher authorities for coordination or ruling. " This rule,? In order to prevent and deal with multiple political affairs, put an end to the official document struggle. Provides a foundation.
There is a consultation process before the joint paper is published. The sponsoring department shall consult with relevant departments. Reached the understanding of * * * *, to formally start writing. The "Measures" stipulate: "There is no consensus among departments on relevant issues. Don't write separately Those who write without authorization shall be ordered by the higher authorities to correct or cancel. "
In the process of organizing joint documents, the roles of organizers and co-organizers are different. The requirements for stamping are also different. In this case, jointly issue a document. The issuing authority shall affix its seal; ? The official document of the joint report? Can be stamped by the organizer. Co-organizers do not need to stamp.