Chinese name: official document format mbth: official document definition format: official document specification style belongs to: official document writing function paper: international standard A4 paper official document specification, title, main sending organ, text, issuing organ, date of issue, cc unit, document prefix, official document number, issuer, classification, urgency, reading range, attachment, seal, print description, specific format, letter format and command format. The document title consists of three parts: the issuing authority, the reasons for issuing the document and the types of the document, which are called the "three elements" of the document title. The standard document format is mainly to send instructions, notices, notices and other documents issued by higher authorities to lower authorities, which is called general documents. All subordinate organs are receiving organs, that is, the main sending organs that send documents; The official documents reported or requested by the lower authorities to the higher authorities are generally written by only one main sending authority. If it is necessary to submit it to another institution at the same time, it can be copied. The main sending organ is generally written before the text, under the title and on the top line. Leave 1 line blank under the title, print No.3 imitation song on the left top box, print the top box when returning, and add a full-width colon after the name of the last main delivery organization. Text This is the main body of the official document, which describes the specific content of the official document and is the most important part of the official document. The content of the text requires that the relevant principles and policies of the issuing organ be accurately conveyed, and the writing method should be concise, realistic and grammatical, and should not be lengthy and messy. Asking for instructions should be about an article, not a few articles. The structural hierarchy ordinal number in this paper should be accurately mastered and used. The issuing authority is written on the lower right of the text, which is also called signature. The issuing authority shall generally write the full name. It can also be stamped without being written by the issuing authority. At the end of the official document, the official seal is stamped in the middle of the year, month and day, which is the effective certificate of the official document issued by the issuing authority. Date of Issue Official documents must indicate the date of issue to indicate when the official documents will take effect. The date of issuance is located at the end of the official document, below the issuing authority, slightly staggered to the right. The date of posting must indicate the full name of the date of posting in order to avoid difficulties in checking the time in the future. The date of issuance is generally based on the date issued by the leader. Generally, the date of final signature of leaders shall prevail, and the date of adoption of resolutions and decisions discussed and adopted at the meeting shall prevail. Write the date in Arabic numerals, for example, July 9, 20 13. Generally, the writing date is two lines below the text, four words on the right, printed in imitation of Song Dynasty No.3, and the signature of the issuing unit is aligned with the middle date. Cc unit refers to the relevant units that need to know the contents of this document. Generally separated by two lines, CC refers to the superior, subordinate and non-subordinate organs that need to inform the contents of official documents (which need to be implemented or known) except the main sending organ, and should be referred to as full name or standardized abbreviation. The name of the cc institution should be marked above the edition record and below the subject words, which should be separated from the edition record by a horizontal line. The word "CC" should be added before the name of the institution, and the word "1" should be set on the left side of No.3 imitation song, followed by a complete colon. The names of cc institutions are separated by pause or comma, and the end is a period. One line and two lines are not enough. The two lines are aligned after the colon. A document with a file prefix generally has a prefix, indicating which organ's file it is. Print "×××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××× The serial number of official documents generally includes the agency generation word, year number and serial number. For example, "Guo Fa [1997] No.5" represents document No.5 issued by the State Council1997. "Guofa" is the representative word of the State Council, "[1997]" is the year number, and "No.5" is the serial number of the document. If several organs jointly issue a document, only the document number of the host organ shall be indicated. Number position: if there is a file prefix, put it in the middle of the red line above the title and below the prefix; If there is no file prefix, put it on the right under the title. The function of numbering is to count the number of documents issued, which is convenient for the management and search of official documents; When referring to a file, it can be used as the code name of the file. Many documents issued by the issuer, especially requests for instructions or reports, need to be printed with the name of the issuer to show the responsibility for the documents issued. Issuers should be arranged in the prefix, that is, in the upper right of the prefix red line and the lower right of the number, and the font is slightly smaller than the number. The general format is "Issuer: ×××". Confidential official documents shall be classified according to the classification and marked with the words "top secret", "secret" and "secret" respectively. The classification is determined by the issuing authority according to the classification involved in the contents of the official document, and the delivery method is determined accordingly to ensure confidentiality and safety. Location of security level: Usually, the frame is marked on the first line in the upper left corner of the center of the plate. Confidential official documents should be numbered according to the number of copies and printed on the top left of the document header for checking and repaying. The degree of urgency refers to the time limit for the delivery and handling of official documents, which can be divided into "extremely urgent" and "urgent". The purpose of indicating the urgency is to attract special attention, ensure the timeliness of official documents, and ensure the timely handling of urgent work problems. The indication of urgency is usually placed in the upper left corner of the title. Reading scope According to the needs of the work and the degree of confidentiality, some official documents need to be clear about their transmission and reading scope, which are generally written below the date of publication, copied to the left above the cc unit, and enclosed in brackets. Such as: "(this piece is sent to the county level)". Administrative, transactional and non-confidential official documents, the lower authorities to the higher authorities, there is no need to specify the reading range. Attached file refers to the written materials attached to the text, and it is also an important part of some official documents. Attachments are not available in every official document, but are generally used as supplementary explanations or reference materials for the text as needed. If there is an attachment to the official document, the name and number of the attachment should be indicated after the text and before the issuing authority. It is not allowed to write only "Attachment is text" or "Attachment X". After being placed in the main body, another page will be printed and bound together with the main body. If there are attachments in the official document, two words should be left blank in the last line of the text and after the line 1, and the word "attachment" should be printed with No.3 imitation song style, followed by a complete colon and the name of the attachment. If there are more than two attachments, use Arabic numerals to mark the serial numbers in turn. When the name of the attached file is long and needs to be returned, it should be aligned with the text of the attached file name, followed by a dot. For example, the attachment "Attachment: 1. Xxxxxxxxxx ",and the words" attachment "and the number of the attachment are printed on the upper left corner of the first page. Party committees only use "attached", 15, others. Generally, official documents can be written horizontally from left to right and arranged horizontally. All official documents that need to be written and copied should be written with pen or brush. Ballpoint pens and pencils are strictly prohibited, and copying is not allowed. Official documents are usually in 16 format and bound on the left. In addition to the "minutes of the meeting" and the official documents issued in the form of telegrams, the seal of the issuing organ shall be affixed. The seal is 2mm―4mm away from the text, and the date is printed in the center. When there is no text in the lower arc of the seal, the lower set method is adopted, that is, the lower arc is only pressed on the date of writing; When there are words under the seal, the middle set method is adopted, that is, the center line of the seal is pressed on the date of writing. The printed version consists of the name of the issuing authority, the issuing date and two horizontal lines. The left space of the printing institution is 1 word, and the right space of the printing time is 1 word, and the typesetting is done with No.3 imitation song style. The issuing time shall be in Arabic numerals, and the year shall not be abbreviated. On the text, after the release date, the word "India" will be printed; Parallel text, print the word "print". Three elements of official document format Three elements of official document format: title, text and version. The distance between the top edge of the name of the issuing authority with a specific letter format and the top edge of the page is 30mm, so it is recommended to use a small standard song style, and the font size is determined by the issuing authority; 4mm below the full name of the issuing authority is a Wuwen line (thick at the top and thin at the bottom), and 20mm from the next page is a Wuwen line (thick at the top and thick at the bottom), both of which are 170mm long. There are 28 words in the middle of each line. The name and double line of the issuing authority are printed in red. Explain the identification method of each element between two lines from the corresponding elements in this standard. The command mark in command format consists of the name of the issuing authority plus "command" or "command", and the font size is determined by the issuing authority. The upper edge of the command logo is 20mm away from the upper edge of the center of the plate, and there are two lines of center logo numbers in the lower edge; There are two lines of identification text under the order number; In the next line of the text, four words in the right space identify the signature seal of the issuer, and two words in the left space of the signature seal identify the position of the issuer; The position of the publisher of jointly issued instructions or orders shall be marked with the full name. On the next line signed and sealed by the signer, the words "right blank" indicate the writing time. The identification method of the distribution organ is the same as that of the cc organ. Other elements are explained from the relevant elements in this standard. Meeting Minutes Format The meeting minutes logo consists of "Meeting Minutes". The location of the logo is the same as 8. 1.4, and the font size is determined by the issuing authority. Other elements are explained from the relevant elements in this standard. The official document paper adopts international standard A4 paper, and the layout dimensions of its finished product are: the width of the top white edge (20mm±0.5mm), the width of the bottom white edge (7 mm 0.5 mm), the width of the left white edge (binding) and the width of the right white edge (flanging) are15 mm 0. In order to prevent the words "there is no text on this page", when adjusting the line spacing and word spacing, each page can be reduced by 1 line, each line can be reduced by 1-2 words, each page can be increased by 1-2 words, and each line can be increased by 1-2 words. Official documents should be printed on both sides. Page numbers of official documents are marked with Arabic numerals with a half angle of No.4, and placed at the lower edge of the plate center. There is a No.4 word line around the number, which is 7mm away from the lower edge of the plate center. The right space of single page number accounts for 1 word, and the left space of double page number accounts for 1 word. Document binding is consistent with document typesetting, and pages cannot be bound on the left side. Excellent Official Document Writing Skills Competition In order to welcome the victory of the 18th National Congress of the Communist Party of China, with the approval of the Central State Organs Working Committee, the United Front Work Department of the Central State Organs Working Committee and the Central State Organs Federation of Trade Unions successfully held the first official document writing skills competition for central state organs from February to May, 20 12. Official document writing plays an important role in accurately and timely conveying the principles and policies of the CPC Central Committee, spreading socialist core values, thoroughly implementing Scientific Outlook on Development, and guiding healthy and sustainable economic and social development. The official documents of the central state organs condense the spirit of the central government, gather the wisdom of the grassroots and connect people's lives. Only by constantly improving the writing skills of official documents can we open up a new realm of articles serving the country. The holding of the first official document writing skill competition for central state organs has been entrusted with the new mission of further promoting the activities of on-the-job training and striving for Excellence, and has been mentioned as an important position in the party building work of organs, which has opened up new ideas for the work of organs and set off a new wave of attaching importance to official document writing and advocating labor in central state organs. The contest has been highly valued by the main leaders of various departments of the central state organs and party organizations at all levels. Trade unions at all levels are meticulously organized and cadres and workers actively participate. After two months of soliciting contributions for the contest, * * * received more than 4 100 official documents from 85 departments (commissions, offices and bureaus) of the central state organs, including: 1. Ask for instructions; 2. Information briefing; 3. notice; 4. Decide on resolutions; 5. Research report; 6. plan; 7. Leadership speech; 8. Minutes of meetings; 9. Summary report; 10. Guidance; 1 1. Work plan; 12. Regulations; 13. Official letters and informal letters; 14. Experience materials; 15. Learning experience; 16. congratulatory message, etc. , a total of 16.