How to implement 6S management in office buildings?

1. 6S management of conference rooms

1.1 Responsibility area

What is the 6S responsibility area of ??the conference room? Refers to the floor, walls, ceiling, window sills, tables and chairs, mixer, microphone, whiteboard, air conditioning and other related conference equipment and facilities in the conference room. Each participant is responsible for doing 6S work in the personal conference room and abiding by the relevant regulations of the 6S in the conference room.

1.25S management training company formulates 6S operating specifications for conference rooms

(1) Basic requirements: Conference room items should be placed in a designated manner, keeping quantity and quality clear and orderly;

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(2) After each meeting, tidy up the meeting room promptly. The conference room can only store conference tables and chairs, teacups, microphones, projectors, temporary power cord sockets, potted flowers, whiteboards, whiteboard markers, erasers, air conditioners and other equipment, and carry out fixed-location management;

(3) Meetings Items that are allowed to be placed on the table include teacups, microphones and their stands, and other items are not allowed to be kept;

(4) Before and after the meeting, conduct comprehensive wiping and cleaning in a timely manner to clean up the garbage and ensure that the equipment is free of dust or dirt; keep the floor and desktop smooth and clean without dirt; keep air conditioners, projectors, bonsai branches and leaves and other equipment clean and clean;

(5) Organize the drawers of the conference table in a timely manner and remove things that are not needed. It should be cleared out of the drawer;

(6) Smoking, throwing garbage, and spitting are not allowed in the conference room;

(7) Chatting, making noise, or answering the phone is not allowed in the conference room , keep the conference room quiet;

2. Office 6S Management

2.1 Responsibility Area

The office responsibility area refers to the floor, walls, ceiling, Doors and windows, filing cabinets, office desks and chairs, trash cans, fluorescent lamps, air conditioners, electric fans, drinking fountains, photocopiers, fax machines, documents, green plants and other equipment and facilities. Everyone is responsible for doing a good job in the 6S work in the office and abiding by the relevant regulations of the office 6S.

2.2 Office 6S Operation Specifications

(1) Basic requirements: Office items should be placed in a certain manner, keeping quantity and quality clear and orderly;

(2 ) Before going to work every day, the office should be cleaned, cleaned and tidied; ensure that there is no dust on the floor and walls, no dirt on the ceiling, doors and windows, and are smooth and clean; ensure that the file cabinets, desks and chairs are clean and free of dust, and that the office Tables, drawers, documents, etc. are placed neatly and orderly; ensure that office equipment such as air conditioners, electric fans, and photocopiers are clean, tidy, and in good condition;

(3) The person responsible for public items should be clearly identified and the public items should be used for public use. The area is clearly marked;

(4) Smoking, throwing garbage, and spitting are not allowed in the office;

(5) You are not allowed to eat snacks, chat online, make loud noises, or make phone calls in the office Private phone number;

(6) During work, do not say anything unrelated to work or do anything unrelated to work;

(7) Turn off power equipment promptly after get off work and turn it off properly Doors and windows;

(8) Save company resources, protect public property, contact repairs in time if there is a fault, make preventive preparations in advance, and ensure the normal development of daily work;

Three , Copy room 6S management

3.1 Responsibility area

The copy room responsibility area refers to the floor, walls, ceilings, doors, windows, file cabinets, copy machines and other equipment and facilities in the copy room. Every copying staff is obliged to do 6S work in the copy room and abide by the relevant regulations of the 6S in the copy room.

3.2 6S operating specifications in the copy room

(1) Basic requirements The items in the copy room should be placed in a fixed place, keeping the quantity and quality clear and orderly;

(2) Carry out garbage cleaning, equipment cleaning, and organization of the copy room every morning. Wipe and sweep, clean up garbage, and ensure that the floor, ceiling, doors, windows and other equipment are smooth and clean without dust or dirt;

(3) Follow the first-come, first-served principle when copying. If the latter copy has a small number, the former can Courteously allow others to make copies first;

(4) Copying of personal information is generally not allowed in the company, and copy registration procedures must be completed when copying;

(5) If you run out of copy paper, please Remember to add. If the paper is jammed or the toner needs to be replaced, you should deal with it before leaving.

If you don’t know how to repair, ask others for help. Don’t leave quietly and leave the problem to the next colleague;

(6) After use, don’t forget to take away the original, otherwise it is easy to lose the original or Leak information. After use, the copier should be set to energy-saving standby mode.

(7) After copying, if there is any waste paper, please take it away with you or put it in the trash can. Do not throw it away anywhere;

(8) If you have copied 100 sheets at a time, please let Rest the copier for half an hour and do not copy continuously to improve the copy quality and extend the life of the copier;

(9) After copying the materials after get off work, please turn off the machine and unplug the power;

( 10) Copiers are frequently used public equipment in the company, please take good care of public property;

4. Bathroom 6S Management

4.1 Responsibility Area

The bathroom responsibility area refers to the floor, walls, ceiling, doors, windows, toilets, wash basins, toilet paper boxes, flushers, flowers and bonsai, as well as mops, brooms, water absorbers and sanitary ware and other equipment and facilities. Everyone is responsible for doing a good job in 6S in the bathroom and abiding by the relevant regulations on 6S in the bathroom.

4.1 Bathroom 6S Operating Specifications

(1) Basic requirements: items should be placed in a fixed manner, keeping quantity and quality clear, and in order; mops, brooms, water absorbers, etc. cannot be stored in the bathroom For sanitary ware, only a bottle of hand sanitizer and a pot of flowers can be stored on the sink, and other items should be cleared away.

(2) Every morning, the bathroom must be cleaned, cleaned and organized, etc. Wipe and sweep, clean up garbage, and ensure that relevant equipment is free of dust or dirt; keep floors smooth and clean, ceilings, doors and windows free of dust and dirt; keep flushers, sensors, faucets, stainless steel cartons and other equipment clean and clean.

(3) Take back sanitary tools in a timely manner after work and place them in a uniformly prescribed location;

(4) Replenish hand sanitizer and toilet paper in a timely manner. Hand sanitizer should be kept at more than 1/4, and if it is less than 1/4, it should be replenished in time; toilet paper should be kept at more than 1/3 of the whole tube, and if it is less than 1/3, it should be replaced in time;

(5) Flush promptly after defecation and throw garbage into designated trash cans; maintain an orderly, clean and bright environment in the bathroom;

(6) Keep lighting and exhaust fans operating normally, If there is a fault, contact maintenance in time to ensure that the bathroom is bright and the air is fresh and natural;

5. Dormitory 6S Management

5.1 Responsibility Area

The dormitory responsibility area refers to Dormitory bathrooms, washrooms, toilets, corridors, stairs, floors, walls, ceilings, doors, windows, cabinets, tables, chairs, beds, air conditioners, electric fans and other equipment and facilities. Every dormitory employee is responsible for doing a good job in 6S in the dormitory and abiding by the relevant regulations of the dormitory 6S.

5.2 Dormitory 6S Operating Specifications

(1) Basic requirements: items should be placed in a certain manner, keeping quantity and quality clear and orderly;

(2) The dormitory is cleaned and sorted every morning. Wipe and sweep, clean up garbage, and ensure that the floor, ceiling, doors, windows and other equipment are smooth and clean, without dust or dirt;

(3) Keep the corridors clean and tidy, free of debris, and put clothes in the same place for daily drying ;

(4) The dormitory is well ventilated, no smell, no debris, ensuring a comfortable and spacious accommodation environment;

(5) Shoes, clothing, toiletries, etc. are placed in designated locations Put it away and keep it clean and tidy;

(6) Electrical appliances are not allowed to be used privately in the dormitory. If there is a fault, please contact us for repair in time to ensure safe use of electricity;

(7) Dormitory employees must Comply with the "Company Dormitory Regulations" and create a harmonious, friendly and pleasant living atmosphere;

6. Canteen 6S Management

6.1 Responsibility Area

Canteen Responsibility Area It refers to the floors, walls, ceilings, doors, windows, tables and chairs, sideboards, tableware, sanitary ware, stoves, personal images and other equipment and facilities in public areas such as the canteen's kitchen, dining area, and hot water supply area. Every canteen staff and dining person is responsible for doing a good job in 6S in the canteen and abiding by the relevant regulations of the canteen.

6.2 Canteen 6S Operation Specifications

(1) Basic requirements: items should be placed in a certain manner, keeping quantity and quality clear and orderly;

(2) Garbage removal, equipment cleaning, and organization of the canteen must be carried out twice a day. Wipe and sweep, clean up garbage, and ensure that the relevant equipment is free of dust or dirt; keep the floor smooth and clean, and the ceiling, doors and windows free of dust and dirt;

(3) Take back the sanitary ware in a timely manner after the meal and put it in the same place Specified location;

(4) Replenish canteen accessories, raw materials, etc. in time, and add stove fuel in time;

(5) Flush water in time after defecation, and throw garbage into the designated trash can ;Maintain an orderly, clean and bright environment in the bathroom;

(6) Keep the lighting and the exhaust fan running normally, and contact repairs in time if there is a problem;

7. Doorman 6S Management

7.1 Responsibility area

The doorman's responsibility area refers to the guard room, personnel access, public areas and other areas. Every staff member has the responsibility to perform the 6S work of the doorman and abide by the relevant regulations of the 6S doorman.

7.2 Doorman 6S Operating Specifications

(1) Basic requirements: items should be placed in a certain manner, keeping quantity and quality clear and orderly;

(2) Keep the sanitation areas such as the janitor room and public area clean, tidy and bright;

(3) Daily work shall be strictly carried out in accordance with the "janitor management system", including employees, outsiders, vehicles and goods Management of entry and exit;

(4) Ensure the company’s normal working order and ensure the safety of the company’s public property;

(5) Maintain normal lighting, electronic doors and other equipment Operate normally, and contact maintenance in time if there is a fault;

8. 6S Management of Office Desk

8.1 Responsibility Area

The responsibility area of ??the office desk refers to the desk top, desk Cabinets, drawers and other equipment. Every office worker is responsible for doing a good job in 6S work at the office desk and abiding by the relevant regulations on 6S at the office desk.

8.2 6S operating specifications for office desks

(1) Basic requirements: items should be placed in a fixed manner, keeping quantity and quality clear and orderly;

(2 ) Clean the office desk every morning before going to work to ensure that the items are clean, bright and dust-free;

(3) The items on the office desk are fixed, neat and clearly marked;

( 4) Clean up at any time during work and perform self-inspections at any time;

(5) Return items in a timely manner after work and place them in uniformly prescribed locations;

(6) get off work before leaving work The desk, tables, chairs, cabinets, etc. can only be left after arranging them;

9. Telephone 6S Management

9.1 Responsibility Area

Telephone Responsibility Area refers to the telephone machine and "Instructions for Using the Telephone". Every staff member has the responsibility to do a good job in 6S telephone work and abide by the relevant regulations of 6S telephone.

9.2 Telephone 6S Operation Specifications

(1) Basic requirements: items should be placed in a certain manner, keeping quantity and quality clear and orderly;

(2) Telephones must be cleaned and maintained every day to ensure smooth communication;

(3) When using the telephone, you must abide by the "Basic Telephone Etiquette";

(4) No calls or private calls are allowed during work. If there is something special on the phone, the call needs to be ended briefly and concisely;

(5) If there is a communication failure, it needs to be reported for repair and resolved in time;

10. Clothing 6S Management

10.1 Responsibility Area

The clothing responsibility area refers to each employee’s clothing, including makeup. Every staff member has the responsibility to do a good job in 6S clothing and abide by the relevant regulations of 6S clothing.

10.2 Clothing 6S operating specifications:

(1) Workshop employees must wear work clothes, work pants, safety shoes, and work caps when working, and are not allowed to wear casual clothes; office staff must wear work clothes When entering the workshop, female employees must wear work hats;

(2) Work clothes are divided into summer clothes and autumn clothes, and the clothes are changed by the company according to season and regulations;

(3) All company employees must keep their clothing clean and tidy;

(4) The buttons of work clothes must be buttoned when dressing. Male employees must button all buttons except the first button on the collar; female employees All buttons must be buttoned;

(5) All employees are not allowed to wear shorts, vests and slippers at any time, and hats are strictly prohibited in the office;

(6) Male employees are not allowed to wear shorts, vests and slippers. Keep your hair long, no longer than your earlobes. When female workers wear hats, their long hair must be tucked into the hat and not exposed.

(7) Female employees should mainly use light makeup when wearing makeup, avoid excessive use of strong-scented cosmetics, and avoid applying or touching up makeup in public;

(8) Female employees wear skirts The length should be knee-length and should not be too close to the body;

11. 6S management of logos

11.1 Responsibility area

The logo responsibility area refers to the office Public items are divided into areas, and every staff member is responsible for doing a good job in marking 6S and abiding by the relevant regulations on marking 6S.

11.2 Signage 6S operating specifications:

(1) All public property use areas must be managed with signs and indicate the area name;

(2) All areas Use unified logos, paper, fonts, and font sizes;

(3) The person responsible for all public items must be clearly identified, and clear signs must be posted;

(4) The integrity and beauty of the logo must be ensured , Neat;

12. Etiquette 6S Management

12.1 Responsibility Area

The etiquette responsibility area refers to the personal etiquette of each employee, including dress etiquette and communication There are two categories of etiquette. Every staff member has the responsibility to perform the 6S etiquette work well and abide by the relevant provisions of the 6S etiquette.

12.2 Etiquette 6S Operating Standards:

(1) Each employee must abide by the basic norms of "Business Etiquette" and strictly implement them;

(2) Etiquette reflects the basic qualities of employees and the overall image of the company. Every

employee must attach great importance to it;

(3) Keep in mind the basic principles of etiquette: observance, self-discipline, Respect others, be tolerant, be equal, be secular, be sincere, be moderate, communicate and interact.

13. Computer 6S Management

13.1 Responsibility Area

The computer responsibility area refers to computers, USB flash drives, hard drives and other equipment and facilities. Every staff member has the responsibility to do a good job in computer 6S and abide by the relevant regulations of computer 6S.

13.2 Computer 6S Operating Specifications

(1) Basic requirements: items should be placed in a certain manner, keeping quantity and quality clear and orderly;

(2) Computers must be cleaned and maintained every day to ensure normal work;

(3) Important computer data must be backed up, using CDs, hard drives, etc.;

(4) All computer information must have a clear context, clear themes, and one-to-one correspondence between subdirectories and parent directories;

(5) Pay attention to preventing viruses and Trojans and other hacker programs from damaging the system and affecting network operation, and the virus database must be updated frequently and updates;

(6) It is prohibited to use files from floppy disks, CD-ROMs, U disks and other devices of unknown origin (if necessary, apply first and designate a responsible person for management); do not accept or open them easily Do not easily open unknown links when receiving emails from unknown sources, and do not log into pornographic, violent and reactionary websites;

(7) For the security of personal computers, it is recommended to set a password on the computer, but everyone must remember the computer password.

At the same time, everyone must develop data backup to reduce unnecessary losses;

(8) Office computers serve the company's work, and it is strictly prohibited for anyone to use office computers to play games, chat, etc. at any time;

(9) Before upgrading some software and systems, search for some upgrade information on the Internet in advance. This can prevent the system from being unusable and incompatible with some software and hardware after upgrading in certain situations ( You must frequently browse the Internet for information in this regard, upgrade when necessary, and apply patches when necessary to ensure that the computer is always working in a safe environment. The relevant work is completed by the network administrator);

( 10) If you want to download and install other application software, please contact the administrator first to avoid being attacked and infected with viruses when downloading (generally, private downloading of software is not allowed);

(11) Special Note: Do not store useful files and programs in "My Documents", "My Briefcase" and "Desktop". In short, do not store them in the C: drive. It is best to create a new folder on the D drive or E drive. And name a file name that is easy to remember and distinguish, to store your own files. Otherwise, during regular and irregular maintenance, upgrades and reinstallation of the computer, backups will not be performed one by one, which may easily cause the loss of files or programs;

(12) Computer name and IP of the office computer Network configuration information such as addresses are distributed uniformly by the network center. Please do not change it at will to avoid affecting normal use;

(13) Everyone must turn off the computer power after get off work to ensure safety;

14. 6S Document Management

14.1 Responsibility Area

The document responsibility area refers to desk files and filing cabinet files. Every staff member has the responsibility to do a good job in 6S documentation and abide by the relevant provisions of 6S documentation.

14.2 6S Operation Specifications for Documents and Materials

(1) Documents and materials are classified and stored, with reasonable and clear markings, making them easy to access and search;

(2) The documents and materials in the file cabinet are classified and stored in appropriate folders (boxes). If necessary, there is a file directory in the folder (box). A logo printed in printed fonts is affixed to the folder (box), and the files are labeled according to the instructions in the file cabinet. The positioning diagram or positioning marks are stored in an orderly manner;

(3) The documents and materials placed on the desk are for current use, and the items on the desk and drawers are the minimum supplies required to ensure normal office work;

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(4) The office has a dedicated person responsible for sending, receiving, registering and managing documents;

(5) Documents sent by superior departments and relevant functional departments must be immediately forwarded to department leaders and relevant personnel for review After reading the document, you should sign or provide processing opinions;

(6) Documents submitted to the department must be delivered and urged by a dedicated person, and the recipient should sign on the document booklet;

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(7) Borrowed documents must be registered and signed by the recipient. Borrowed documents cannot be lost or copied without authorization. If copying is required for work, a dedicated person will be responsible for it;

(8) In case of special circumstances, company documents and information need to be taken away from the company, and must be registered and filed by the person in charge of the information to ensure that they are well-documented;

(9) Documents must be classified into volumes and classified into volumes at the end of the year. Registration and filing for easy reference;

(10) All kinds of documents and drawings of the department shall be uniformly registered by dedicated personnel and kept in special counters;

(11) Transfer of personnel who have resigned from their posts Documents and materials should be registered and classified into files;

15. 6S Management of Meetings

15.1 Responsibility Area

The meeting responsibility area refers to the determination and preparation of the meeting , meeting minutes and follow-up work, etc. Every staff member is responsible for doing a good job in the 6S of meeting management and abiding by the relevant provisions of the 6S of meeting management.

15.2 6S operating specifications for meeting management:

(1) The company's administrative department manages the meeting system in a unified manner. All meetings must be notified to the administrative department in a timely manner to facilitate arrangements, registration and filing. If necessary, the Administrative Department will issue a meeting notice for confirmation;

(2) The meeting organizer must submit the meeting time, meeting location, required preparations, etc. to facilitate the cooperation of the Administrative Department.

Before the meeting, the Administrative Department will send people to arrange the venue and debug the equipment;

(3) Except for the meeting materials hosted by other departments that are archived separately, the meeting materials will be organized, documented, and archived by the Administrative Department;

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(4) Meeting management must comply with the "Company Meeting Regulations";

(5) Attendance at meetings must be punctual and no absence without excuse is allowed. In case of special circumstances, a routine leave system is required;

(6) When attending a meeting, you must abide by the order of the meeting and respect others;

(7) Before attending the meeting, you must change your mobile phone to vibrate, go out to answer the call in case of emergency, and speak concisely and clearly;

(8) After the meeting, the administrative department will send people to clean up the venue and check the equipment.