Measures for the Administration of Auto Parts Library

Regulations on the management of parts library

The purpose of warehouse management

First, provide accessories quickly and efficiently.

The setting of the corresponding area facilitates the inventory of accessories.

Direct delivery of customer order parts

Timely warehousing of arrived parts can shorten the supply cycle, reduce inventory costs and improve customer satisfaction.

Second, ensure the accuracy of inventory and delivery.

Take inventory actively and effectively, and find warehouse problems in time.

Quickly correct the inventory error, ensure that the book is in line with the real thing, and reduce the sales loss.

Reduce errors in parts delivery.

Third, ensure the safety of warehouses and auto parts.

Take corresponding measures to restrict access to the warehouse to ensure that the parts will not be lost.

Good storage environment to ensure the safety of warehouse personnel.

Storage of dangerous goods

Storage of valuables

Fire resistance requirements

Fourthly, the quality and service life of auto parts.

Pay attention to the life cycle of accessories and keep the correct delivery order.

Correct inventory method to prevent the failure of accessories.

Place it correctly to avoid deformation of accessories.

Fifth, improve efficiency and reduce strength.

Find the required accessories in the shortest time.

Accessories have the shortest shelf time.

Reduce the walking distance of warehouse personnel in the warehouse.

Sixth, rational use of space.

Extend the service life of warehouses to meet the needs of market development.

Improve the utilization rate of unit area and save the hardware investment of warehouse.

Content:

1. Accessories managed by the accessories library include vehicle maintenance accessories, equipment maintenance accessories, all kinds of general accessories, standard parts, special tools, special equipment and auxiliary materials.

2. Spare parts warehouse shall be managed by special personnel, and other personnel shall not enter without the consent of the competent manager.

3. The warehouse must establish complete accounts and physical cards, and go through the formalities of warehousing reimbursement, checkout, warehousing and approval.

4. All incoming spare parts and materials must be accepted and signed on the original documents before they can be put into storage (the dispatcher is responsible when the inspector is away).

5. Materials, accessories and tools should be stored in categories, stacked neatly and orderly, and the shelves should be neat and clean, and they should not be mixed with each other.

6. All articles shall be properly kept to prevent corrosion, deterioration, leakage and extrusion deformation.

7. The goods in the warehouse should be audited regularly and counted monthly. The accounts should be clear, the property should be consistent, and the short and delayed goods should be reported in time to avoid shortage or backlog and waste, so as to achieve reasonable inventory.

8. All items must be taken out of the warehouse with the picking list. Returns must have a complaint form or requisition form (red pen) signed by the inspection, and can only be returned to the warehouse after the manager signs it.

The following is a more detailed warehouse management system:

I. Purpose

In order to bring the warehouse into standardized and institutionalized management, achieve accurate data, good quality, rapid delivery, reduce costs and accelerate capital turnover, this management system is specially formulated.

Second, the scope of application

It is suitable for receiving and dispatching, storage, handling, packaging and management of materials in all warehouses of the company.

Three. accountability

1, warehouse manager:

(1) Under the leadership of the production supervisor, be fully responsible for the management of the company's warehouses to ensure the demand for production materials.

(2) Develop warehouse management system and division of labor.

(3) Reasonably coordinate the receipt and delivery of the warehouse to ensure that the accounts, cards and materials are consistent.

(4) Supervise the warehouse keeper to do a good job of "6S", dust prevention, rust prevention and theft prevention, as well as the management of material placement.

(5) Responsible for reviewing the warehouse report and reporting to the production supervisor on time.

(6) Arrange the inventory of warehouses at the end of each month, make an inventory once a month, conduct a general survey by special personnel once every quarter, and report the inventory report every quarter.

2. Warehouse manager:

(1) Responsible for all kinds of materials, semi-finished products and finished products.

(2) Be familiar with the characteristics, performance, protection and storage methods of various materials kept.

(3) Implement the warehouse management system and do a good job in receiving and dispatching materials. The ledger is clear and accurate, and the accounts, materials and cards are consistent.

(4) Do a good job in fire prevention, rust prevention, corrosion prevention and waterproofing of stock materials, and receive and distribute inflammable, explosive, corrosive and toxic materials according to regulations.

(5) Inventory and report the inventory materials regularly, so that similar materials can be FIFO.

(6) Assist in the loading and unloading of warehouse goods.

Four, warehouse fixed management regulations

1. Warehouse setting: according to our company's production needs and factory conditions, we set up hardware warehouse, packaging warehouse, plastic raw material warehouse, semi-finished plastic warehouse, finished product warehouse and water purifier warehouse, which are directly managed by the production department.

(1) Hardware warehouse: it is used to store hardware stamping parts, electronic and electrical parts, standard parts, fasteners, auxiliary materials, sporadic materials, purchased or outsourced machine parts and tools.

(2) Packaging warehouse: it stores printed packaging parts, outsourced plastic parts, outsourced rubber parts and semi-finished products of various product assembly workshops.

(3) Plastic raw material warehouse: store all plastic raw materials, toner and masterbatch, including PVC (polyvinyl chloride), PE (polyethylene), PP (polypropylene), PS (polystyrene), PC (polycarbonate), POM (polyformaldehyde), PA (nylon), ABS, PBT, AS, etc.

(4) Plastic semi-finished product warehouse: it stores all plastic parts produced by the company itself (including molds provided by customers) and by the injection workshop itself or commissioned by other factories.

(5) Finished product warehouse: store the products that have been completely processed and waiting for shipment.

(6) Water purifier warehouse: store all finished water purifiers, special materials and their accessories.

2. Material level setting

(1) The division of the warehouse area is based on the principle of facilitating the entry and exit of materials, and the warehouse location map of the divided area is drawn and hung in an eye-catching position of the warehouse.

(2) Material positioning shall conform to the principle of first-in first-out.

3. Storage mode

(1) three-dimensional stacking, making full use of space.

(2) According to the volume and weight of materials, they are stored on shelves or in turnover boxes.

4. Material label

(1) Establish the material location identification card, and clearly write down the location code, material name, specifications and models on the identification card.

(2) Establish a material account, clearly indicating the material name, specification, quantity, entry and exit date, etc.

(3) After the materials enter and leave, the quantity and date of the marks shall be changed in time.

(4) The traceability of different batches of materials shall be guaranteed.

(5) Use color management or area to distinguish materials with different properties, such as green area (or green box) to store qualified products, yellow area (or yellow box) to store temporary products to be inspected, red area (or red box) to store unqualified products, and batching area to store materials ready for production according to orders.

Verb (short for verb) fulfillment

1. processing

(1) The finished products are stored separately according to product identification, sequence and variety, and the products produced by each team every day have obvious differences in location and space, which is convenient for traceability.

(2) When handling, use special handling vehicles, handle with care, and prohibit barbaric operation.

(3) When handling, it is necessary to prevent the product model and grade from being mixed and lost, do a good job of waterproof and moistureproof, and cover it with rain-proof tarpaulin or plastic sheet in rainy days to prevent the product from being affected by moisture and affect its service life.

Store it.

(1) The purchased parts are put into storage.

① Temporary acquisition operation:

A. When the supplier delivers the goods, it shall apply to the warehouse keeper for warehousing formalities with the delivery direction, and provide the product purchase and sale contract if necessary.

B. The warehouse keeper will check the delivery note provided by the supplier with the company's product purchase and sale contract (or purchase list), and confirm whether the specifications, models, names and quantities of the materials sent by the supplier are consistent with the product purchase and sale contract, and whether there are any surprises.

C the principle of over-delivered materials is to return goods, but suppliers may consider storing them in our warehouse without inspection.

D. When the warehouse keeper checks the delivered materials, he must ask the supplier's delivery personnel to modify the delivery note immediately, otherwise he will reject it and report it to the buyer for handling.

E. The warehouse keeper shall sign the delivery note for confirmation after checking it, and notify the incoming inspection personnel (IQC) for quality acceptance.

② Acceptance:

After receiving the notice, IQC will conduct inspection according to the Management Measures for Sampling Inspection and Incoming Inspection of Outsourcing Parts, fill in the Incoming Inspection Record and mark the incoming quality. Incoming inspection results include qualified (or acceptance) and unqualified (including selective use, processing use, special use and return).

After it is judged to be qualified, the incoming inspection personnel (IQC) shall affix the "qualified" seal on the delivery note and sign it, and feed it back to the warehouse keeper for warehousing procedures.

Those judged unqualified shall be piled up in isolation and prohibited from being put into production. At the same time, unqualified items, data, etc. It shall be indicated in the incoming inspection record, and reported to the technical quality department of the competent department to organize relevant departments/personnel to conduct unqualified review. There are four kinds of unqualified evaluation results: selective use, processing use, special use and return.

A. When the final evaluation conclusion is "selective use" or "use after processing":

The buyer shall contact the supplier (or assembly workshop) to arrange personnel for selection or processing, and the goods can be put into storage and put into production only after re-inspection by the incoming inspection personnel (IQC). The supplier shall bear the extra expenses arising from selection or processing, or deal with them according to the actual situation.

B when the final evaluation conclusion is "special mining treatment":

The quantity of specially purchased materials shall be confirmed by the person in charge of technical quality department, and the necessary treatment methods shall be put forward. If it is necessary to punish the supplier, it shall be implemented according to the relevant regulations of the company.

C. When the final evaluation conclusion is "Return (Rejection)":

The purchaser should contact the manufacturer in time to handle the return formalities. When the warehouse keeper and the manufacturer agree on the quantity and name of the clearance materials, the materials will be handed over and registered accordingly. According to the company's ex-factory management regulations, the warehouse keeper assists the manufacturer to go through the ex-factory procedures for returning goods.

③ Warehousing operation: The warehoused materials have been checked correctly and can only be warehoused after passing the inspection. One delivery note is given to the supplier and the other to the warehouse keeper as the basis for issuing the receipt. The warehouse keeper shall check the physical objects in storage according to the name, specification, quantity and unit price filled in the delivery note, and fill in the receipt form in triplicate according to the check result. At the same time, the warehouse keeper should indicate the date of receipt, specifications, paid-in quantity, balance quantity, etc. On the Material Management Sheet, sort out the product purchase and sale contract, delivery note and receipt note, and submit them to the buyer after verification. The buyer shall organize and summarize and submit it to the Finance Department for accounting and payment arrangement.

(2) warehousing finished products

A. The finished products can be put into storage only after passing the inspection by full-time inspectors.

B. Before the finished products are put into storage, the warehouse keeper shall clean up the site and prepare for receiving and storage.

C. Check the incoming materials with the receipt of the assembly workshop, and verify the name, model, grade and quantity of the incoming materials.

D. After all materials are verified, the warehouse keeper signs the receipt for confirmation, and submits the receipt as the receipt voucher to the Finance Department for accounting. At the same time, warehousing date, specifications, paid-in quantity, inventory quantity, etc. It is stated in the material management plan.

(3) Storage of fixtures, tools, machine parts, measuring instruments and sporadic materials.

A. For newly purchased fixtures, tools, machine parts, measuring instruments and sporadic materials, the warehouse administrator should carefully check according to the sporadic picking list and delivery note to confirm whether the specifications, models, names and quantities of the delivered materials are consistent with the delivery note, sign the delivery note after confirmation, arrange warehousing, and register in the corresponding material account.

B jigs and machine parts that are temporarily not used in the production workshop shall be registered by the warehouse keeper, stored in different categories, and delivered out of the warehouse with the picking list if necessary.

(4) Provisions on warehousing of processed products

Refer to "Purchase and Outsourcing Parts Receipt". It is necessary to register the warehousing quantity of each subcontract order, including the number of turnover boxes provided by our company with the products, so as to check whether the materials collected by the manufacturers from our company are missing, and if so, make corresponding deduction when the manufacturers settle accounts.

(5) self-made semi-finished plastic parts are put into storage.

The products produced in the injection molding workshop must be inspected and signed by the inspector (or stamped with the qualified seal) before they can be put into storage. When warehousing, the warehouse keeper should check the warehousing products and accurately fill in the name of the operator, product model name, quantity, etc. On the receipt, there are three copies, one for the warehouse, one for the operator and one for the finance department to calculate the salary. At the same time, warehousing date, specifications, paid-in quantity, inventory quantity, etc. It shall be indicated in the material management plan.

3. Storage and custody

(1) The warehouse must establish a management account (list) of outsourced parts, finished products, semi-finished products and tools, so as to keep the accounts clear and check the accounts, cards and cards regularly. Find the problem and check it in time. Vouchers should be bound and properly kept. Accounts are not allowed to be altered at will, and must be stamped or signed.

(2) Raw and auxiliary materials and finished products shall be stored according to varieties, with outward signs, stable stacking and clean storage capacity; Materials should be stacked in a place that is easy to check and easy to check, in rows, columns, neat and easy to take.

(3) All raw materials and finished products shall follow the principle of "first in, first out", and those unqualified after sampling re-inspection shall not be arranged to leave the warehouse.

(4) For the long-term backlog of finished products, always check whether it exceeds the rust-proof period and whether it rusts. Once found, clean, remove oil and seal the oil again in time to ensure the antirust quality of the product.

(5) Regularly check and master the quality and inventory of raw and auxiliary materials, semi-finished products and finished products recorded in the warehouse, as well as the management status of sporadic materials, common production auxiliary materials and tools, and report to the buyer and deputy general manager in time so as to take corresponding treatment measures.

(6) The keeper of the finished product warehouse has the right not to accept unplanned, unplanned and unqualified products for warehousing. Under special circumstances, go through the warehousing formalities according to the instructions of the deputy general manager.

(7) Carefully check after work and before work, understand the abnormal situation of facilities such as warehouse doors and windows, and solve the unsafe hidden dangers found in time.

(8) Do a good job of moistureproof, fire prevention and theft prevention in the warehouse. The warehouse keeper should do a good job in rust prevention of fixtures and machine parts, and often wipe them with engine oil to prevent the products from being damaged or deteriorated before use or delivery.

(9) The warehouse keeper shall truthfully report the loss, scrap, inventory surplus or inventory deficit of materials, and handle them only after being approved by the department head. Without approval, the account or materials shall not be changed without authorization.

(10) Material storage should consider its characteristics, and pay attention to conditions such as temperature, humidity, ventilation, lighting, waterproofing, etc. to ensure the safety and non-deterioration of materials.

(1 1) The warehouse distributes materials to the production workshop, which is the focus of supply and service. We should stick to our posts, improve our attitude and provide good services for production.

(12) The warehouse shall be strictly guarded against theft, and other personnel are strictly prohibited from entering the warehouse without permission.

4. Provisions on acquisition and distribution management:

(1) Picking regulation: When picking materials from workshops and departments, a picking list shall be issued according to the quantity approved by the order. The material requisition shall fill in the order number, material name, specification and quantity of the materials received and be signed by the person in charge. You can take a large number of materials according to the list and issue materials according to the ingredient list.

(2) Material distribution regulations: distribute materials according to the principle of "pushing the old and keeping the new, first in first out, supplying according to regulations and saving materials". When the warehouse keeper receives the requisition form of the requisition unit, he should carefully check whether the procedures are complete and consistent with the order number, name, specification and quantity on the order. The warehouse keeper must verify whether the material requisition is legal and valid and whether the signature is complete. If there is any discrepancy, the delivered materials shall be counted face to face and a requisition form shall be made in triplicate. In addition to the first copy, one copy of the picking list is kept for registration, and the other copy is submitted to the finance department.

(3) Delivery of finished products: The finished products are delivered according to the delivery note issued by the sales department, and are delivered out of the warehouse after review. The delivery of finished products must be accurate in specification and quantity, well packaged and clearly marked. When finished products leave the warehouse, the warehouse keeper should fill out the outbound order in triplicate. In addition to the warehousing registration of the first outbound order, one copy is given to the consignee (which can be collected by the sales department) and the other copy is given to the finance department.

5. Return management regulations

(1) material return regulations:

A. Return of surplus materials: The return of surplus materials in the workshop shall be completed together with the material return form, and the name, specification, quantity and reason of the returned materials shall be filled in the corresponding columns in detail.

B. Rejection due to poor quality: If the material is rejected due to quality reasons, it must be inspected by the workshop inspector and the reasons (process damage, poor incoming materials, etc.) must be explained. ) must be indicated before the material is rejected.

(2) Provisions on material replenishment: When the workshop loss exceeds the standard or the process is abnormal, resulting in insufficient materials, the workshop director shall fill in the material replenishment form, indicating the product name, specification, quantity, reasons for material replenishment, etc. Supplementary materials shall be approved by the deputy general manager before production. If the material itself is defective and needs to be replenished, the defective material can be replaced with a new one, and the warehouse keeper should make the corresponding registration.

6. Stirring material handling regulations:

For dull materials, the deputy general manager will organize relevant personnel such as warehouse, production, procurement and quality to review and deal with them. Usually, there are the following treatment methods:

(1) Recycle the sluggish materials.

(2) The principle of replacing similar materials with matting materials is not to affect the function, safety and appearance.

(3) Return the dull materials to the supplier.

(4) Resale dull materials to other users.

(5) Selling sluggish materials to middlemen, such as waste recycling stations.

(6) Suspend processing, continue to be depressed, and wait for the opportunity.

(7) Abandon dull materials.

7. Warehouse inventory management regulations:

(1) Method to realize material shortage inventory. When the inventory of a certain material is lower than a certain quantity (such as 100 large-volume material and 400 small-volume material), the warehouse keeper shall make an inventory in time to check whether the quantity is consistent with the accounts.

(2) The circular counting method is adopted, and the warehouse keeper counts the inventory materials one by one at the end of each month to check whether the quantity is consistent with the accounts.

(3) Conduct a regular inventory at the end of each year. After the inventory is completed, make corresponding records in the material management list (account), and indicate "Year-end Inventory", which shall be submitted to the Finance Department and the Deputy General Manager after being reviewed and signed by the warehouse leader.

8. Warehouse safety management regulations:

(1) Smoking and open flames are strictly prohibited in the warehouse.

(2) The stacking of materials shall not affect the operation of lighting, mechanical equipment, access and entrances, emergency use of fire-fighting equipment, and blockage of electrical switches and first-aid equipment.

(3) The storage weight of materials shall not exceed the safe load of the shelf.

(4) Toxic, harmful, inflammable and explosive articles should be stored in isolation.

Six, the relevant record form

Material Management List (Account)

Material application form

List of supplementary materials

Material return sheet

Receipt form

Outbound order

List of ingredients

procurement plan

Product purchase and sale contract