How to work out the fine details of the company's safe use of vehicles and vehicle hygiene?

Vehicle management system

Chapter I: General Provisions

1. 1 In order to make the company's vehicle management unified and centralized, use all kinds of vehicles reasonably and effectively, save costs to the maximum extent, control the use of vehicles more effectively, truly reflect the actual situation of vehicles, maximize economic benefits as much as possible, control the maintenance and repair of all vehicles in the company, ensure the safety and good running conditions of vehicles, and carry out maintenance and repair in a timely, economical and reliable manner.

1.2 scope of application: this system is applicable to the management of the company's official vehicles.

1.3 responsible unit: the company's vehicles are managed by the administrative office.

Chapter II: Vehicle Use Management

2. 1 Company vehicles are mainly used for the following three purposes:

1), official vehicles 2), administrative vehicles 3), and other vehicles.

2.2 In order to ensure the use of business vehicles and avoid the impact on business development due to the problem of car use, the company specially configures a business vehicle, which is arranged, deployed and managed by the administrative office in a unified way, and assumes corresponding management responsibilities.

2.3 If the business needs to call the company's vehicles, it is necessary to fill in the vehicle use application form one day in advance and examine and approve it according to the normal process. Under the correct circumstances, incomplete signatures may not be published.

2.4 car dispatching principle: coordinate and make overall arrangements according to the order and priority of submitting the car application form, and no one may delay work because of no car.

2.5 The administrative office will indicate the vehicle demand that cannot be arranged on the vehicle use application form.

2.6 Vehicle use arrangement: The Administration Department signs the approved vehicle use application for confirmation. When receiving the application form for vehicle use, the driver shall check the vehicle condition and fuel quantity in advance, leave the vehicle on time according to the time specified in the application form, and fill in the relevant data of the application form.

2.4 The general procedures for vehicle use are as follows:

The owner fills in the vehicle use application form → the owner's department head signs it → reports it to the management office for approval → the driver leaves the vehicle with the vehicle use application form → the driver returns and returns the vehicle use application form.

Company official vehicles are generally driven by full-time drivers, and no employee of the company is allowed to drive without authorization.

2.5 Employees borrow cars privately

If you borrow a bus for personal use, you should fill in the "Vehicle Use Application Form" and mark it "Private Use" before using it.

If an accident occurs in the process of private use, it will lead to violation of regulations, damage, theft, etc. After deducting the amount of creditor's rights, it shall be borne by the borrower.

Private use of buses: the company charges less than 30km for each trip to 2 yuan/km, and more than 30km for each trip 1.6 yuan/km.

After using the car, calculate the mileage recorded on the driving record form and submit it to the finance department in time.

2.6 The company's vehicles must be safely parked overnight, and corresponding anti-theft measures should be taken to prevent the vehicles from being stolen or damaged.

2.7 All vehicles without assigned tasks in the morning, evening and holidays shall be parked at the parking place designated by the company, and the car keys shall be kept by the management personnel. In case of special circumstances, if the vehicle cannot return to the company on the same day, it must be approved by the department manager and notified to the administrative department for filing.

2.8 In principle, all vehicles of the Company shall not be borrowed. If it is really necessary to lend for work reasons, it must be approved by the general manager, and the administrative office shall go through the lending procedures, indicating the lender and the return time before lending.

2.9 Whoever uses the vehicle without approval shall be fined 300 yuan every time, and the consequences arising therefrom shall be borne by the user.

2. 10 All car keys of the company shall be kept and managed by designated personnel. When driving, it should be handed over to the driver who needs to drive together with the vehicle use application form, and the driver should sign the vehicle use application form to indicate that he has received the key.

2. 1 1 Each vehicle shall provide a vehicle departure registration form. Check whether the odometer of the vehicle is consistent with the record of the preceding vehicle before use, and record the mileage, time, place and purpose after use. The management office will conduct irregular spot checks on it every month.

2. 12 The relevant documents and audit of the company's official vehicles are managed by the Administration Department. The administration department appoints a special person to handle the corresponding business.

2. 13 The vehicle parking fee manager of the company shall be borne by the company. Employees' personal vehicle expenses are paid by individuals.

Chapter III: Driver Discipline

3. 1 daily behavior management

3. 1. 1 Drivers must abide by the Regulations of the People's Republic of China on Road Traffic Management, relevant traffic safety management rules and relevant operating procedures, and drive safely.

3. 1.2 In order to reflect the corporate image, drivers must dress neatly, behave generously and be polite at work.

3. 1.3 drivers are not allowed to use cars without approval, and they are not allowed to give their cars to others to drive or practice driving; It is strictly forbidden to give the vehicle to an unlicensed person to drive, and no one is allowed to use the company's vehicle to learn to drive.

3. 1.4 Without the consent of the competent department of vehicles, the driving route and driving plan shall not be changed, and it is strictly forbidden to operate outside without permission. Otherwise, in addition to the relevant expenses, the company can impose penalties according to the specific circumstances and record them in the performance appraisal of the year.

3. 1.5 drivers should take good care of their vehicles, keep them clean at all times, scrub them clean after coming back and park them neatly. When the vehicle needs maintenance, it must be scrubbed clean before maintenance.

3. 1.6 It is not allowed to drive the official car home or for private use without authorization, and offenders will be dealt with according to relevant regulations.

3. 1.7 Drunk driving is prohibited, and all responsibilities shall be borne by yourself, including vehicle damage and maintenance fees, accident handling fees and corresponding legal responsibilities.

3. 1.8 The driver shall unconditionally obey the work arrangement of the management office, and shall not delay or refuse to load for an excuse, and shall be on call without special circumstances.

3. 1.9 If the driver can't return on time under special circumstances, he should try to inform the person in charge of the office in time and explain the reasons. After work, vehicles should be parked in designated places for safekeeping, and private use of vehicles is not allowed.

3. Before1.10 leaves the vehicle, it is necessary to routinely check whether the performance of water, electricity, oil and other parts of the vehicle is normal. If there is any abnormality, it should be supplemented or adjusted immediately.

3. 1. 1 1 The driver should strictly carry out the driving task and must not do personal things on the way. Drivers and car users must improve the procedures for car use and fill in the registration form for vehicle departure.

3. 1. 13 The driver should regularly check the fire-fighting facilities of the vehicle every month to ensure the normal use of the fire-fighting facilities.

3. 1. 14 drivers should abide by the traffic regulations when parking during the delivery of vehicles, and park their vehicles in areas where parking is allowed to prevent fines.

3.2 Anyone who commits one of the following faults shall be given a warning or fined.

Do not clean the inside and outside of the car before going to work.

Driving to work, visiting relatives and friends, meeting people and doing things.

Do not obey the scheduling, do not leave the car at the specified time at work.

AWOL.

Failing to fill in the Vehicle Departure Registration Form truthfully, practicing fraud, altering or tearing up the Vehicle Departure Registration Form.

Come out and come back without turning in your car keys.

Poor service attitude affects the reputation of the enterprise.

Lost vehicle equipment, certificates, etc.

Chapter IV: Automobile Repair and Maintenance Management

4. 1 responsibility

4. 1. 1 Maintenance service companies need to be evaluated and selected by administrative and departmental managers and vehicle management personnel. In principle, the repair shop uses 4S shops for unified repair and maintenance. Vehicle management personnel shall review the maintenance items.

4. 1.2 Vehicle management personnel are responsible for verifying the maintenance quality, and keeping relevant information such as evaluation, maintenance quality and maintenance records.

4. 1.3 The driver is responsible for regularly checking the vehicle condition and handling simple vehicle failures.

4. 1.4 The driver is responsible for finding and checking faults in time; And fill in the vehicle maintenance application form; Confirm that the maintenance is qualified; Keep the replacement parts and submit them to the company for inspection; Timely feedback maintenance quality.

4.2 Daily inspection, maintenance and maintenance

4.2. 1 The driver should do a good job of checking the vehicles in and out of the warehouse, and keep the vehicles clean inside and outside.

4.2.2 Pay attention to whether the vehicle has abnormal sound when driving.

4.2.3 Check all lubricating points regularly. If there is oil shortage or deterioration, it should be supplemented or replaced immediately.

4.2.4 The driver shall conduct inspection and maintenance at the end of each month.

4.2.5 The driver shall clean the appearance of the battery every month, regularly check the usage of the battery, and keep the periphery of the battery dry, clean and effective.

4.2.6 Vehicle management personnel shall conduct spot checks on vehicles at any time, and handle problems in time when found, so as to avoid mechanical accidents caused by vehicles and affect transportation tasks.

4.2.7 Daily vehicle tire repair and replacement of small parts must be carried out in a regular 4S shop, and a formal invoice is obtained, and reimbursement is not allowed upon arrival.

4.3 Regular maintenance

4.3. 1 The driver should maintain the vehicle regularly in strict accordance with the relevant regulations on vehicle maintenance. See the maintenance standard table for vehicle kilometers and maintenance project standards.

4.3. 1 Maintenance must be carried out in the designated repair shop, and the driver shall not choose the repair shop by himself.

4.3.4 The driver must go through the examination and approval procedures before repairing the vehicle, and it is not allowed to act before acting.

4.3.5 Regular maintenance operation process:

The driver fills in the vehicle maintenance application form-the department manager checks-approves (with the manager's approval-with the approved vehicle maintenance application form (items and amount)-the maintenance of the approved items-if maintenance items need to be added during the maintenance process, the department manager confirms the maintenance-checks the vehicle to be maintained-and obtains the invoice and maintenance list.

4.4 Special circumstances

4.4. 1 If a fault is found during driving, the driver should check it in time, find out the reason, judge the severity of the fault and its influence on driving safety, and actively try to eliminate the fault.

4.4.2 If the driver can't eliminate the fault, he must estimate the cost and get the consent of the department manager, and then go to the repair shop nearby for treatment, and report the severity and cause of the fault in time for instructions.

4.4.3 After repair, the replaced parts must be returned to the company for inspection. Vehicle management personnel identify and audit the causes of sudden vehicle repairs.

4.4.4 Emergency repair operation flow: verbally apply to the leader for repair-implement the repair after approval (if it is impossible to repair at the designated place, choose the nearest repair shop)-fill in the vehicle maintenance application form-feedback and record the maintenance quality-vehicle management personnel confirm and review-department manager sign.

4.4.5 The repaired vehicles must be accepted by vehicle management personnel and drivers, and can only be transported after passing the inspection.

4.5 Special Matters

4.5. 1 The company shall designate qualified special-purpose vehicle maintenance points to facilitate maintenance. You can specify two or three points.

4.5.2 In order to avoid the high price of spare parts at maintenance points, the company will designate auto parts supply points according to maintenance points.

4.5.3 The company shall purchase the required parts at the designated parts supply point according to the maintenance list provided by the maintenance point to prevent the parts from being purchased and maintained at the same time.

4.5.4 Drivers are not allowed to make vehicle maintenance transactions in cash, but should pay at the designated maintenance point.

4.5.5 Every new car has a free maintenance at 5000 kilometers, so all new car drivers should pay attention.

Chapter 5: Vehicle Oil Management

5. 1 Vehicle fuel card management

5. 1. 1 All vehicles in the company use a unified fuel card to refuel, and the system of one car and one card is implemented.

5. 1.2 Refueling in cash is prohibited. Drivers should carry fuel cards at all times and must not refuel in cash for any reason. Special circumstances need cash refueling, must be reported to the administrative department for approval.

5. 1.3 After the vehicle fuel card is processed, the management office shall record and register it according to the license plate number and fuel card number, and check it once a month. Once the oil card is filed, it is not allowed to be changed. In case of special circumstances, such as the oil card is broken and it is impossible to refuel normally, it should be reported to the administrative department.

5. 1.4 It is forbidden to exchange fuel cards between vehicles, and it is forbidden to use fuel cards of other vehicles to refuel.

5. 1.5 When the driver uses the fuel card to refuel, he should keep the receipt of each refueling. Receipts shall be continuously and sequentially pasted on the statistical table of vehicle fuel consumption and submitted to the Finance Department for reimbursement.

5.2 recharge application process

5.2. 1 Vehicle management personnel regularly recharge the office fuel card in real time every month.

5.2. 1 When applying for recharging, vehicle management personnel should make a good statistical table of vehicle fuel consumption and report the statistical table of vehicle fuel consumption to the Administration Bureau in time, and the Administration Bureau should review the fuel consumption of the last recharging when reviewing the recharging of fuel cards.

5.2.3 After the application for recharging the vehicle fuel card is approved, the Finance Department will hand over the check to the vehicle management personnel, and the vehicle management personnel will designate a special person to collect the check and recharge it in time.

5.2.3 After the fuel card is recharged, the vehicle management personnel shall bring the recharge details of each vehicle together with the VAT invoice back to the company's finance department.

Chapter VI: Vehicle Accident Claim Management

6. 1 vehicle fine management

6. 1. 1 passenger car cargo fine

This kind of fine is planned by the company, and drivers should consciously avoid this kind of fine during delivery. When it happens, the driver should have a good attitude and strive for less or no fine.

6. 1.2 The driver shall properly keep the issued tickets, and can use other invoices to offset the reimbursement after being audited by the department manager.

6.2. Violation and accident handling

6.2. 1 Vehicle accident claims are accident protection based on vehicle insurance. Drivers should improve their driving skills and seriously abide by traffic laws and regulations.

6.2.2 In case of a traffic accident, you should contact the insurance company in time, and the insurance company will conduct accident appraisal and issue an appraisal report.

6.2.3 The driver should go to the repair point designated by the insurance company in time to repair the vehicle as soon as possible, so as not to delay the normal work. The repair fee shall be paid in advance by the driver or borrowed from the company on the basis of the accident acceptance by the insurance company.

6.2.4 After accepting a traffic accident, the insurance company will submit an acceptance form with a claim number to the driver, and then the insurance company system will send the claim number of the accident to the mobile phone left by the driver, and the driver should keep it properly.

6.2.5 The driver shall inform the insurance company of the correct company name and bank account number. After accepting the accident, the insurance company shall promptly track the company account number from which the insurance company remitted the indemnity.

6.2.6 After the company confirms the receipt of the claim amount, the driver should go to the finance department to collect the money or go through the cancellation procedures with the acceptance form or claim number containing the claim number.

6.2.7 Before payment or offset, the Finance Department shall ensure that the reported claim number corresponds to the number and license plate number indicated on the bank receipt voucher, otherwise it will not be processed.

6.3 In any of the following circumstances, the driver shall be responsible for violating traffic regulations or having an accident, and be given demerit or dismissal:

1) driving without a license;

2) drunk driving;

3) Lend the car to others without permission.

6.4 In case of violation of traffic regulations, the driver shall bear the fine.

6.5 In case of a general traffic accident on business, according to the responsibility letter of the traffic control department, the insurance deductible shall be borne by the driver and the company in the following proportions:

Driver's responsibility, driver's share and company's share.

Drivers are fully responsible for 80% and 20%.

Drivers are mainly responsible for 60% and 40%.

The driver has a secondary responsibility of 50% 50%

Driver is not responsible 10% 90%

6.6 After a traffic accident, if it is necessary to compensate the injured party for losses, the driver and the enterprise shall each bear half of the difference of the insurance deductible.

supplementary terms

The right to interpret and amend these Provisions belongs to the Administration Department.

These Provisions shall come into force as of the date of promulgation.

Schedule 1: Vehicle Use Application Form

Schedule 2: Vehicle Delivery Registration Form

Schedule 3: Statistical Table of Automobile Fuel Consumption

Schedule 4: Spare Card Refueling Statistics Table

Schedule 5: Application Form for Automobile Maintenance

Schedule 6: Maintenance Reference Standards

Schedule 1: Vehicle Use Application Form

Date of application Applicant

Application time return time

Reasons for application

Department Manager's Opinion: Administrative Manager's Opinion:

Vehicle departure registration form (to be filled in by the following driver)

vehicle license plate number

Driver's departure date

Departure time and kilometers

Return Time Return Kilometers

place of delivery

Deliver goods

Toll reserve

Manager date

Schedule 2: Vehicle Departure Registration Form

License plate number: driver:

Departure date, departure time, return time, departure kilometer, return kilometer, and signature of departure place.

Completed by:

Schedule III: Vehicle Refueling Statistics Table

License plate number, fuel card number

Engine refueling model and unit price

The balance at the beginning of the month began to be measured in kilometers this month.

Recharge the kilometers suspended this month this month.

The amount of fuel left in the fuel tank when the fuel consumption stops for several kilometers this month.

Month-end balance period begins and ends.

Do you have a cash refueling date? Do you have a spare card to refuel? Do you have a spare card number?

Description of special vehicle events this month:

Attached Table 4: Refueling Statistics of Tank Cars

The balance of card number and license plate number at the beginning of this month is recharged, and the balance at the end of this month is filled with oil.

total

Special instructions:

Refueling receipt this month:

Schedule 5: Application Form for Automobile Maintenance

First, the basic information of the vehicle. Maintain project and capital budget.

Subtotal of materials and working hours for license plate number maintenance project

Door 1

Car type 2

Date of purchase 3

Last maintenance time 4

Last maintenance km 5

This trip is 6 kilometers.