Write a beautiful email in just 4 steps

Recently, Sister W encountered something that made her very aggrieved at work.

Her superiors need to ensure that the required resources are in place by a certain date. As a project assistant, she sends emails to relevant personnel long in advance to ensure that they can complete the work in time.

Many people in the workplace must have suffered from this kind of communication failure. It is clear that the deadline is approaching and things cannot be implemented. It turns out that no one responded to the email and the recipient failed to understand the urgency and importance of the task. The sender neglected to follow up and eventually found that the task could not be completed.

So, what communication skills are worthy of our attention in ordinary written communication scenarios such as emails?

① Email nickname

Many students like to use QQ email. This does not mean that QQ email cannot be used. It is just that you should change the account nickname to "full Chinese name" before sending an email to avoid When receiving emails, the email nickname is messed up and only the personal email account is displayed.

② Email subject

The role of the subject is self-evident, helping the recipient quickly understand the content of the email, and making it easy to add it to the recipient's to-do list.

③ Email header

Work report emails such as weekly and daily reports generally have a fixed email header. If the recipient is not someone with whom you often communicate, then use a polite email header. will appear particularly important.

④ Ending signature

Formal communication emails need to indicate the sender’s name, department, position, contact information and other information at the end. If it is internal communication for a small team, adjust it according to the needs of the team, but the sender's name is indispensable.

⑤ Email reply

Reply directly to the original email to avoid creating a new email and help the recipient quickly obtain previous communication status.

⑥ Avoid "reply all"

I often encounter some students who like to exchange emails multiple times to discuss and verify the content when there are multiple recipients. This will It causes a lot of disruption to those who only want results. Therefore, when communicating by email, it is important not to send the discussion content of the same topic multiple times to all recipients and carbon copy recipients.

The purpose of email communication in different usage scenarios is different, and the recipients are also different.

① Work plan

The master sends the work plan to the recipient, and a copy is sent to the direct superior.

② Project notification

Mainly sent to the project team members, and copied to the direct superiors of the team members.

③ Seek cross-department support

Send the main letter to the person who can provide support, and send a copy to the person's direct superior and the direct superior of the department.

Accustomed to seeing email text with extremely poor reading experience, Daniel began to explore how to quickly improve the readability of email text, and finally found a tool that was extremely quick to use and had an excellent experience: Markdown. The reading experience on mobile phones and computers is simply perfect! ! !

Markdown is specially designed for students who often code and have requirements for text layout. They can quickly complete beautiful layout with the help of a few simple symbols.

Here are a few symbols that Daniel often uses:

①:

Suitable for people: People who love coding and reading, and are willing to share.

**Advantages:

Disadvantages:

② Mark Flying Elephant (Chrome plug-in):

Suitable for: Heavy Evernote users .

**Advantages:

③ Markdown Here (Chrome plug-in)

Suitable for people: People who want to write a beautiful email.

Advantages:

④ Weizhi Notes