title
The name and address of the recipient in the upper left corner of the stationery.
Salute (salute)
Body (body)
Close the transaction (comprehensive transaction)
Signature (signature)
1. Title
The header of an English letter includes the address of the sender and the specific date of mailing. The letterhead is placed in the upper right corner of the stationery. It's usually written by branches. Write the sender's address first, then the sender's date. When writing the mailing address, follow the principle of small to large, that is, write the house number, street name or road name first, then the name of the district (county) and city, then the name of the province or state, and finally the name and date.
Stationery should not cross the middle of the stationery and be written on the top left of the stationery. In addition, it should be noted that when writing an address, the first line is the house number and street name, the second line is the area name, and the third line is the date. Generally, there are no punctuation marks at the end of each line in the letterhead, but punctuation marks applied in the middle of each line are essential. Commas should be used between the city name and postal code, and between the sun, the moon and the year.
Generally don't write the letterhead too high. Leave some blanks on the stationery.
There are two writing formats of stationery: horizontal and diagonal. The so-called side by side means that the beginning of each line of stationery is arranged neatly up and down. The so-called diagonal line means that the beginning of the next line is moved one or two letters to the right from the beginning of the previous line. For example:
Parallel type:
6P park avenue.
New york, NY 1 12 15. United States of America
1 February1. 1999
Diagonal type:
6P park avenue.
New York NY 1 12 15。 United States of America
1 February1. 1993
2. The name and address of the recipient in the upper left corner of the stationery.
The address in the letter includes the name and address of the recipient. Address ellipsis in social private messages. The address in the letter is located at the lower left of the letterhead. Its start line is lower than the end line of the letterhead. It is located on the left side of the center of the stationery.
The address in the letter is to write the title and name of the recipient first, and then the address. The address is arranged in the same order as the letterhead. There are also two writing formats of addresses in letters: parallel and oblique. Generally speaking, the format used in the letterhead is always the same as the address in the letter. Punctuation marks are also used in letterheads.
Regarding the title and name of the recipient in the letter, there are generally the following situations:
Mr. Wang is a male without professional title (plus surname)
Married women use Mrs. (plus the surname of the woman's husband)
Unmarried women use ladies.
Women with unknown marital status use ms.
A Doctor is a doctor or a doctor.
Professor. (Professor)
President. President. Madam president. (president.
Step 3 say hello
Address is a kind of respect for the recipient. A line of its own, consistent with the address in the letter. It is more polite to use [my dear] than [D ear] in America, while it is the opposite in Britain. For communication with strangers, we usually use [Dear Sir] or [Mrs. D 'Ear]. It should also be noted that the address is followed by a comma.
4. Body (body)
The text is the core of the letter. Writing a text must pay attention to the following points:
(1) Text is written from one or two lines below the address. The first line of each paragraph is indented inward by about five letters. Text is also written in parallel, that is, each line is indented. However, two or three lines should be left between paragraphs to indicate segmentation.
(2) Informal letters have no certain rules except politeness, but what kind of wording should be thought out in advance.
(3) For a very formal letter, it is very important to know the first sentence. In addition, each paragraph in the letter can only have one central idea, so that the reader can clearly understand what you want to express. In order to express clearly, short sentences should be used as much as possible, and long sentences should be used less. Paragraphs should be shorter than long paragraphs, especially the first and last paragraphs.
(4) Scribbled words are as unsightly as untidy clothes. Writing must be neat and standardized. Spelling can't be wrong. If you are not sure, you must look it up in the dictionary.
(5) For a formal letter, we should write all the contents of the letter on a piece of paper. If one is not enough, we can continue to write on the same quality stationery. But if there are only one or more lines, try to arrange them together tightly, or divide them into two pages on average. This letter should be beautifully written.
(6) official letter. Speak solemnly. Never use common sayings or save words.
5. Ending (total closure)
The conclusion is a polite language at the end. Generally, it is written after the text is left blank for one or two lines. Start from the middle of the stationery. The first letter is capitalized Comma is used at the end. The wording of the conclusion varies from case to case. There are usually the following types:
(1) Credit to unit, group or stranger:
You are (very) sincere. It belongs to you (very) sincerely.
Yours is (very) loyal. Loyal to you (very).
(2) Letters to elders and superiors are:
Your (very) respect.
Your (very) obedience.
Your gratitude.
Your gratitude.
You can also put yours in the back.
(3) Letters to acquaintances or friends can be written in:
Yours You forever. Your fraternity.
Yours sincerely. Yours faithfully.
You can also put yours in the back.
(4) You can write to relatives or close friends:
Yours You forever. Your darling.
Your loyal friend.
Deeply in love with you.
Your dear son (father, mother, nephew-).
In the above case, yours can be placed before or after, but it cannot be abbreviated or omitted.
Step 6 sign
The signature is at the bottom of the last pleasantries, slightly to the right, so that the last word can be close to the blank and flush with the above words. The signature should be typed with a blue pen or ballpoint pen, not a typewriter. You can type the name of the company on the signature, and you can also type the position below. If the writer is a woman, you can indicate Mrs. or Ms. in brackets before signing.
The format of the signature cannot be changed frequently. For example, one is signed by G Smith, another by george smith, and the third by G·B· Smith ... Professors or doctors are not allowed until men sign it.
(B) English envelope writing (superscript)
The writing of envelopes in English letters is different from that in Chinese. Specifically, English letters should arrange the contents of the envelope like this.
1. Write the name and address of the sender in the upper left corner of the envelope. Write the recipient's name and address in the lower right corner of the envelope. Names should be written separately. Names and addresses are written in the same way as titles and internal addresses. The format used (parallel or oblique) is also the same as the arrangement in the letter. Pay attention to writing the postal code.
You can write some instructions in the lower left corner of the envelope, such as general delivery, registered mail, express delivery, airmail, private, please forward, printed matter and books. Manuscripts, photos, top secret, etc.
3. If the envelope is sent to a third party through the post office and then forwarded to the recipient, the sender's name should be written below the recipient's name, and c/o (forwarding) should be added before it. For example:
Mr thomas green.
From Mr William Scott.
St Lawrence Avenue 10 1.
Montreal, Canada 18.
4.Jr.(Junior).Sr.(Senior) can be used with Mister to show the difference between father and son. In China, fathers and sons have different names, so there is no need to use it. In addition, Sr.