1. Meeting minutes format
The format of general meeting minutes includes two parts: one part is the organization of the meeting, which requires the name, time, location, number of attendees, and number of absentees to be stated. , number of attendees, host, recorder, etc. The other part is the content of the meeting, which requires writing down speeches, resolutions, and issues. This is the core part of the minutes.
Regarding the content of the speech, firstly, record it in detail and try to record the original words. This is mainly used for more important meetings and important speeches. The second is summary records, which only record the key points and central content of the meeting, and are mostly used for general meetings.
When the meeting is over and the records are completed, a new line should be written with the word "adjourn". If the meeting is adjourned midway, the word "adjourn" should be written.
Example 1:
Meeting name Meeting time
Meeting place recorder
Personnel attending and attending the meeting
Absent persons
Review and signature by the meeting host
Main topics
Speech record:
Example 2:
Minutes of office meetings of ×× company
Time: ××year×month×day×hour
Location: Large conference room on the fifth floor of the company’s office building
Attendants: ××× ××× ××× ××× ×××…
Absent people: ××× ××× ×××…
Host Person: General Manager of the company
Recorder: Office Director Liu ××
Moderator’s speech: (omitted)
Participant’s speech: ×××… ………………………………………………………………
××× ……………………………………………… ………………
Meeting adjourned
Moderator: ××× (signature)
Recorder: ××× (signature)
(Page ***× of this meeting record)
2. Basic requirements for meeting minutes
1. Accurately state the name of the meeting (the full name must be written), meeting time, Location, nature of meeting.
2. Write down in detail the host of the meeting, the number of people who should and actually attended the meeting, the number of people who were absent, late or left early, their names and positions, and the name of the person who recorded the meeting. If it is a mass meeting, just record the objects and total number of participants, as well as the more important leadership members who attended the meeting. If some important meetings are attended by people from different units, a signature book should be set up and attendees should be asked to sign their names, units, positions, etc.
3. Faithfully record the speeches and related developments at the meeting. The content of the speeches at the meeting is the focus of the record. Other meeting dynamics, such as interruptions during speeches, laughter, applause, temporary interruptions and other important venue conditions, etc., should also be recorded.
Recorded speeches can be divided into summary and full text. Most meetings only need to record the main points of speeches, that is, the issues that the speaker talked about, the basic views and main facts and conclusions of each issue, and the attitude towards other people's speeches, etc., in summary style. There is no need to "record everything you hear" . For some particularly important meetings or speeches by particularly important people, it is necessary to write down the entire content. If there is a tape recorder, you can record first and then sort out the full text after the meeting; if there is no recording condition, a stenographer should be responsible for recording; if there is no stenographer, you can assign a few more people who can remember quickly to take charge of recording, so that they can proofread and supplement each other after the meeting.
4. Record the results of the meeting, such as the decisions, resolutions or voting of the meeting.
Meeting minutes must be faithful to the facts and must not contain any personal emotions of the recorder, nor is intentional addition or deletion of speech content allowed. Meeting minutes are generally not suitable for public release. If they need to be published, the review and consent of the speaker should be obtained.
3. Key points of meeting minutes
The key points that should be highlighted in meeting minutes are:
(1) The central topic of the conference and related activities surrounding the central topic;
(2) The focus of discussion and debate at the meeting and the main opinions of all parties;
(3) The remarks of authorities or representatives;
( 4) Tone-setting remarks at the beginning of the meeting and concluding remarks before the end;
(5) Matters that have been resolved or yet to be resolved at the meeting;
(6) Other remarks or activities that have a greater impact on the meeting.
4. Writing skills for meeting minutes
Generally speaking, there are four: first quick, second important, third provincial and fourth generation.
Once you are fast, you will remember fast. The characters should be smaller and lighter, and more connected characters should be written. Follow the natural direction of your elbows and hands and write at an angle.
The second important point is to select the important points and remember them. As far as recording a meeting is concerned, it is necessary to record the topics of the meeting, the central ideas of the speeches of the meeting host and main leading comrades, the different opinions or controversial issues of the participants, concluding opinions, decisions or resolutions, etc., and record a person For a speech, it is necessary to remember the main points, main arguments and conclusions of the speech. The argumentation process does not need to be remembered. As far as memorizing a sentence is concerned, you must remember the central word of the sentence, and the modifiers generally do not need to be remembered.
Pay attention to the coherence and informability of the upper and lower sentences. A good record should be an independent article.
Three provinces, that is, the correct use of omissions in records. Such as using abbreviations, simplified words and collective names. Omit additional components in words and sentences, such as but only remember but, omit longer idioms, common sayings, familiar phrases, draw a curved line to replace the second half of the sentence, omit quotations, just write down the starting and ending sentences or words. , check after the meeting.
The fourth generation means replacing complex writing with simpler writing. First, you can use your surname to replace your full name; second, you can use homophones with fewer strokes that are easy to write to replace words with many strokes that are difficult to write; third, you can use some numbers and internationally accepted symbols to replace words; fourth, you can use Chinese pinyin to replace new and difficult words; fifth, you can use foreign language symbols. Replace certain words, etc. However, when organizing and printing meeting minutes, they should be handled in accordance with regulatory requirements.
5. The difference between meeting minutes and meeting minutes
Meeting minutes are different from meeting minutes. The main differences between the two are: first, they are different in nature: meeting minutes are actual records of discussions and speeches and are business documents. Meeting minutes record only key points and are legal administrative documents.
Second, the functions are different: meeting minutes are generally not made public and do not need to be communicated or circulated, and are only used for archival purposes; meeting minutes are usually communicated or circulated within a certain range and require implementation