invitations are sometimes called invitations or invitations. From the perspective of communication, invitation is essentially a two-way agreed behavior. When one party invites the other party or people to come to his own place or meet in some other place, and attend some activities, he can't act only on his own wishful thinking, but must obtain the consent and cooperation of the invited party. As an inviter, we can't help ourselves, making much ado about nothing and asking for trouble, which is both troublesome to others and boring. As an invitee, you need to make an early response in line with your own interests and wishes. No matter the inviter or the invitee, we must treat the invitation as a formal business date, and we must never treat it lightly.
For the inviter, sending an invitation, like sending a highly ceremonial notice, should not only be polite and get a good response from the invitee, but also conform to the status of both parties and the status quo of their relationship.
in general, invitations can be divided into formal and informal. Formal invitation, not only pays attention to etiquette, but also tries to make the invitee remember, so it is mostly in written form. Informal invitation, usually expressed in oral form, is relatively informal.
Formal invitations include invitations, letters, faxes, telegrams and notes, which are suitable for formal business communication. There are different forms of informal invitation, such as face-to-face invitation, client invitation and telephone invitation, which are mostly suitable for informal contact of business people. The former can be collectively called written invitation, while the latter can be called oral invitation.
according to the rules of business etiquette, formal invitation must be the main form of invitation in more formal business dealings. Therefore, it is necessary to introduce it in detail.
among the many forms of formal invitation, invitation invitation is the highest and most commonly used by business people. All carefully arranged and organized large-scale activities and ceremonies, such as banquets, dances, commemorative meetings, celebrations, press conferences, and the opening ceremony of the company, will only be regarded as commensurate with their grades if they invite guests by invitation.
an invitation, also known as an invitation, generally consists of a body and an envelope. Whether you buy printed finished products or make them yourself, you should abide by the rules in format and writing.
The paper used for the main body of the invitation is mostly elegant, and it is made of thick paper folded in half. Take the horizontal invitation as an example. After being folded in half, the left outer side is mostly the cover, and the right inner side is the writing place of the text. The cover is usually red and marked with the word "invitation". The inside of the invitation can be both red or other colors. However, people are forbidden to use yellow and black, which is usually not allowed. When writing the text by hand on the invitation, you should use a pen or brush, and choose black and blue ink or ink. Red, purple, green, yellow and other bright inks are not suitable.
At present, invitations used in business communication are basically horizontal invitations. Its writing is horizontal from left to right and top to bottom. In addition, there is a vertical invitation. Its style is written vertically from top to bottom and from right to left. As a form of China's traditional culture, vertical invitation cards are mostly used for traditional folk communication and entertainment, so they are omitted here.
in the writing of an invitation, it is usually necessary to include the form, time, location, requirements, contact information and inviter of the event.
Standardized demonstration of invitation text:
A reception to celebrate the 6th anniversary of the establishment of Wuhuan Group Company is scheduled to be held at 3 pm on May 18th, 1999 in the Crystal Hall of Jinqiao Hotel in this city. Please come at that time.
Tel: 83322531
Memo
The word "Memo" is marked at the bottom left of the invitation, which is intended to remind the invitee not to forget it at that time. Internationally, this is a customary practice. Westerners usually use the French abbreviation "P．M．" with the same meaning when marking "Memo".
from the above model essay, we can find that the name of the inviter is not signed at the end of the essay, but between the texts. In fact, it is also allowed to leave it at the end and indicate the date of the invitation.
In addition, the "first and last name" of the invitee does not appear in the text, because the name is generally written clearly on the envelope. If you take the trouble to write it again in the text, it is also possible. In the text, the word "invitation" may or may not exist.
demonstration of invitation text with invitee and inviter's name separately:
Invitation
Dear Mr. Zhao Ping:
At 19: on November 6th, Miss Li Mo was given a farewell party, and the Dedaxi Tea House, No.8 Beijing Road, this city, was established. You are cordially invited to come.
Liu Xiaojing subscribes to
the invitations used in foreign exchanges should be written in English. In writing, all letters should be capitalized, without segmentation, punctuation and the third person. This is its customary practice.
on the envelope of the invitation, the name of the invitee should be written clearly and correctly. This is to show respect to the other party and to ensure that it is delivered on time.
an invitation to others in the form of a letter is called a letter invitation. Compared with invitation invitation, letter invitation is more casual, so it is mostly used between acquaintances.
the letter used to invite others should be based on invitation, but its wording should not be too restrictive. Its basic requirement is to be concise, explain the problem, and at the same time be friendly. If possible, it should be printed and signed by the inviter. A more formal invitation letter is sometimes called an invitation letter or an invitation letter.
model letter of invitation:
Dear person in charge of Haitian Company:
The "1999 Beijing Civil New Products and New Technologies Fair" will be held in Beijing International Exhibition Center from May 8 to 28 this year. Your company is welcome to sign up for the exhibition.
Registration time: March 1-2
Registration place: No.1 Xueyuan Road B
Tel: 65311885
The Organizing Committee sincerely invites
February 16, 1999
The invitation letter should not be too particular about the installation and style. The writing of its envelope is basically the same as that of a letter.
Fax invitation refers to an invitation to the invitee in the form of sending a fax by fax machine. In the specific format, writing and its practice, it is similar to the letter invitation. However, because it uses modern communication equipment, it is transmitted more quickly and is not easy to lose.
telegram invitation is an invitation to the invited person in the form of sending a special telegram. Telegram invitation and letter invitation both require enthusiasm, friendliness, sincerity and propriety. In addition, telegram invitation requires higher accuracy and conciseness, which is determined by the form of telegram itself.
Telegram invitation is fast and accurate, so it is often used to invite guests from different places. In the specific content, it is similar to the letter invitation. In some cases, business people will also use note invitations when making personal contacts. Invitation by note, that is, write the invitation on a note paper, and then leave it or ask someone to give it to the invitee. Among the forms of written invitation, it is the most casual. However, it often makes the invitee feel kind and natural.
The content of the note invitation is to write something until it is clear. The paper it chooses should be clean and tidy.
as a rule, a note used to invite others, whether left or given to the other party, should be enclosed in an envelope and sent together. It is not appropriate to let the invitation come and go "naked".
under normal circumstances, no matter what kind of written invitation is made to others, the sooner the better. Usually, it should reach the other party at least one week before so that the other party can be prepared. Sharpen a gun at the last minute and take the other side by surprise, which will not only give the other side the feeling of being forced to submit, but also show great disrespect to the other side.
demonstration of inviting others by post-it:
Mr. Li Binhang:
I hereby make an appointment with Director Zhao Gang of Hongsen Yuanda Group Company to have a working dinner at Haitian Restaurant at 12 noon next Friday. Please come.
Xu Man left
May 2nd
Any written invitation will only be issued after the inviter has considered it necessary. Therefore, in business communication, business people must deal with the written invitation from any unit or individual in a timely and correct manner. Whether you can accept the other party's invitation or not, you must treat the inviter with courtesy and give a clear and courteous answer, that is, either be invited or decline. Ignore it, favor one over the other, and act rashly, all of which may bring trouble upon themselves.
since more than one party is often invited at the same time, any invitee should inform the other party of his decision as soon as possible out of courtesy, regardless of whether the inviter has any regulations on the respondents after receiving the written invitation.
in fact, in order to know how the invitees react to the invitation, many inviters have requirements for the invitees when they send out written invitations, and they must reply whether they can be present. Usually, similar provisions often appear in the writing of written invitations. For example, ask the invitee to "please let me know if you are coming", "please reply if you can attend", and "I look forward to your reply", and so on.
in order to ensure that the invitee accurately feeds back the relevant information to the inviter, the specific ways of contacting the inviter should be provided to the invitee in detail in the lower left of the written invitation text. They usually include: contact telephone number, fax number, telex number, e-mail number (website), postal code, telegram registration, pager number, contact place and correspondence address. These contents do not need to be listed one by one, and you can choose from them according to the specific situation. However, the telephone number for contact or consultation is indispensable in principle.
In order to be considerate of the invitees, some considerate business people often attach a special "reply card" to their written invitation. There is nothing on it except "accept the invitation" and "can't accept it". In this way, when the invitee replies, it only takes a little effort to raise his hand. Among the above two items, do a "multiple choice", draw a tick on one of them, or erase one of them, and then send it back to the inviter.
not receiving a "reply card" at the same time as receiving a written invitation does not mean that there is no need to reply. The answer is necessary, just need to do it yourself.
the reply to a written invitation is usually in the form of a letter. In business etiquette, it is called reply. Replies basically need to be written in person to show their attention. If you print the reply, you should at least sign it yourself.
all replies, whether acceptance or rejection, must be answered within three days after receiving the written invitation, and the sooner the better.
in the writing of the reply, we should respect and be friendly to the inviter, and we should give a clear answer to the key question of whether we can accept the invitation. Don't avoid reality, which makes people feel "difficult to understand the taste". If you refuse, just explain the reasons.
for the specific format of the reply, please refer to the written invitation sent by the inviter. In terms of person, tone, wording, address, etc., it is not rude.
demonstration of accepting the invitation:
Mr. Wu Liexing, Chairman and General Manager of China Light Industry Corporation, is very honored to accept the invitation of Mr. Wang Chao, President of Success Film and Television Advertising Company, and will attend the opening ceremony of Success Film and Television Advertising Company on time at 9: am on January 2th. I wish you all the best in opening your business.
when writing the letter of acceptance, you should repeat the relevant time and place so as to "check" with the inviter. You don't have to do this when writing a rejection letter.
after replying to inform the inviter that he has decided to accept the invitation, he can't stand up at that time. This kind of temporary "change of mind" will cause a lot of trouble to the inviter.
The reasons for refusing the invitation should be sufficient, such as illness, business trip and prior appointment. When refusing an invitation, don't forget to thank the inviter or wish the activities organized by him a complete success.
Demonstration of refusing invitation:
Dear Mr. Zhang Yi:
I regret to inform you that I cannot accept your invitation to attend the Spring Festival tea party held by your company at Portman Hotel because I will fly to Frankfurt, Germany tomorrow night for business talks. Please forgive me and thank you.