The standard format requirements of administrative official documents are as follows:

1. Format size

A4 paper specified in GB/T 148 is used for official documents, and the finished product format size is 21 mm×297 mm.

2. Dimensions of margins and plate center

The top (upper white edge) of document paper is 37 mm±1 mm, the binding (left white edge) of document paper is 28 mm 1 mm, and the plate center is 156 mm×225 mm.

3. Font and font size

Unless otherwise specified, all elements of the official document format generally use No.3 Fangsong font. Appropriate adjustments can be made under specific circumstances.

4. Number of lines and words

Generally, there are 22 lines on each side, with 28 words in each line, and the page is full. Appropriate adjustments can be made under specific circumstances.

5. Title

Generally, the No.2 small label is used, which is arranged at the position of two empty lines under the red separation line, and is arranged in one or more lines in the center; When returning lines, the meaning of words should be complete, the arrangement should be symmetrical, the length should be appropriate, and the spacing should be appropriate. The title arrangement should be trapezoidal or rhombic.

6. The main accepting organ of the official document of the main sending organ

shall use the full name of the organ, standardized abbreviation or the general name of the same type of organ.

7. Text

The first page of an official document must display the text. Generally, it is arranged in the next line of the name of the main delivery organ with the word "Song Style Imitation" No.3, with the word "left blank" in each natural paragraph and the word "back to the top". In this paper, the ordinal number of the structure hierarchy can be marked by "I", "I", "1." and "(1)" in turn. Generally, the first floor is in bold, the second floor is in italics, and the third and fourth floors are marked in imitation of Song Dynasty.

8. Description of attachments

If there is an attachment, arrange the word "attachment" in a blank line at the bottom of the text, followed by a full-width colon and the name of the attachment. If there are multiple attachments, use Arabic numerals to mark the serial number of the attachments (such as "Attachment: 1. xxxxx"); No punctuation marks are added after the attachment name. When the attachment name is long and needs to be returned, it should be aligned with the first word of the attachment name on the previous line.

9. Signature of the issuing authority. The full name or standardized abbreviation of the issuing authority.

1. Numbers in the written date

Use Arabic numerals to mark the year, month and day in full, and the year should be marked with the full name, and the month and day should be left blank (that is, 1 is not numbered as 1).

11. Seal

If the official document is signed by the issuing authority, it shall be stamped with the seal of the issuing authority, which shall be consistent with the signing authority. General official documents and telegrams with the marks of specific issuing organs may not be stamped.

12. Classification and duration of confidentiality

If classification and duration of confidentiality need to be marked, it is generally in bold type No.3, and the top box is arranged in the second line in the upper left corner of the edition center; The figures in the confidentiality period are marked with Arabic numerals.

14. degree of urgency

If it is necessary to indicate the degree of urgency, it is generally in bold type No.3, and the top box is arranged in the upper left corner of the edition center; If it is necessary to indicate the part number, classification, confidentiality period and urgency at the same time, it shall be arranged in branches from top to bottom according to the order of part number, classification, confidentiality period and urgency.

Extended information:

Specific format of official documents

1. Letter format

The logo of the issuing authority should use the full name or standardized abbreviation of the issuing authority, which is arranged in the center, with the top edge of 3mm from the top page. It is recommended to use the small red label Song typeface. When writing jointly, use the logo of the organizer.

print a red double line (thick on the top and thin on the bottom) 4 mm below the sign of the issuing authority, and print a red double line (thin on the top and thick on the bottom) 2 mm away from the next page, all with a line length of 17 mm and arranged in the center.

if it is necessary to mark the part number, classification, confidentiality period and urgency, it should be arranged under the first red double line at the left edge of the center of the page, and arranged in rows from top to bottom according to the order of part number, classification, confidentiality period and urgency. The distance between the first element and this line is 7/8 of the height of No.3 Chinese characters.

the top of the document number is arranged at the right edge of the center of the page under the first red double line, and the distance from this line is 7/8 of the height of No.3 Chinese character.

the title is arranged in the center, two lines away from the last element on it. If there are characters on the second red double line, the distance from the line is 7/8 of the height of No.3 Chinese character.

page numbers are not displayed on the home page. The edition record is located at the bottom of the last edition of the official document without the issuing authority, date of issuance and dividing line.

2. command (order) format

The logo of the issuing authority consists of the full name of the issuing authority plus the word "command" or "order", which is arranged in the center, with the upper edge to the upper edge of the plate being 2 mm, and it is recommended to use the small red label Song typeface.

under the sign of the issuing authority, two lines are left blank to arrange the order number in the center, and two lines are left blank to arrange the text. Stamp the signer's signature.

Reference: Baidu Encyclopedia-Official Documents