The format of writing a letter includes:

1. Header

Header is the title of the recipient. It should be written in the top box and on a separate line to show that the recipient is addressed. Believe in the respect of others. After raising the head, add it to indicate leading the following.

2. Preface

The preface is the opening of the letter, which may be a polite greeting or a reminder of the reason for writing the letter. The opening words should be part of the main text of the letter. Since this part formed a series of formulas in old official documents and can still be seen in current letters, it is mentioned separately.

3. Text

The body of the letter is what the writer says to the recipient. This is the main body of the letter. The main text begins on the second line of the letterhead, with two spaces in front. If the opening words are on a separate line, the main text can be written starting with two blank words on the next line of the opening words. When changing careers, write in top boxes. A letter can be dedicated to one thing, or it can cover several things. Make appropriate paragraphs according to the content.

4. Congratulations

A congratulation is a phrase that expresses blessings, admiration or comfort to the recipient at the end of the letter, such as "I wish you peace", "I send my best regards", "I wish you progress" and the like. Among them, words such as "song", "sincerely" and "wish you" are written immediately at the end of the text; words such as "near peace", "salute" and "progress" are included.

5. Signature

Signature means signing the name of the writer at the bottom right of the end. If the letter is written to a well-known relative or friend, you can only write the first name, not the last name; Or add your own title in front of the name, such as: younger brother, nephew, junior, etc. Between the title and the name, a half-character space can be left blank; or the title can be written in small letters on the upper left side of the name.

Extended information:

Notes on writing letters:

The letter is written for the recipient, and the way it is written should be consistent with the other person’s identity, experience, and cultural level and other actual conditions. For example, there is nothing wrong with including some foreign language in a letter, and it is sometimes necessary. But the other party does not understand foreign languages, but you included a few sentences in the letter, making it difficult for people to understand, and you have to find a translator. This not only causes trouble to people, but also makes people think that you are deliberately showing off.

If it is your first time to correspond with the other party, or to invite the other party to your home, you should write down your mailing address or home address in the text of the message. You can also leave two lines and two words below your signature and date, and first write "If you receive a reply, please send your letter to:", "My humble address", etc., and then write the detailed and correct address. .

In the header and body of the letter, do not call the other person by name, such as "Zhang XX" or "Li XX", otherwise it will be considered impolite.

After writing, you should read it carefully to see if there are any mistakes or omissions, so as to avoid misunderstanding the other party and missing something important because of a wrong word or a missed sentence.

Write a good letter. Fold it flatly into a rectangle, with the side with the letterhead at the top. The attachment can be sandwiched in the folded letterhead, or placed under the letterhead, and put into the envelope together, and then seal the two letters or two at the same time. When sending a few letters, be careful not to put them in the wrong envelopes and make a fool of yourself.

Baidu Encyclopedia--Letters