heading
inside address
salutation
body
compromissive close
signature
1. Heading < p. The letterhead is placed in the upper right corner of the letter paper and is usually written in lines. Write the sender's address first, and then write the date of sending the letter. When writing the mailing address, it is based on the principle from small to large, that is, first write the house number, street name or road name, then write the name of the district (county) and the city where it is located, then the name of the province or state and county, and finally the name of the country. The order of dates is to write the month first, then the day and then the year. Need to write postal code, postal code written after the city name, separated by commas.
the letterhead can't cross the middle of the stationery and write on the top left of the stationery. In addition, it should be noted that usually when writing an address, the first line writes the house number and street name, the second line writes the area name, and the third line is the date. Generally, punctuation marks are not used at the end of each line of letterhead, but punctuation marks are indispensable in the middle of each line. Commas should be used to separate the city name from the postal code, and between the sun, the moon and the year.
generally don't write the letterhead too high, and leave some blanks on the letterhead.
There are two writing formats of letterhead: parallel and oblique. The so-called juxtaposition means that the beginning of each line of the letterhead is arranged neatly up and down. The so-called diagonal form means that the beginning of the next line is shifted to the right by one or two letters from the beginning of the previous line. Such as:
juxtaposition:
6P Park Ave.
New York; NY 11215, U.S.A.
December 1, 1999
diagonal form:
6p park ave.
New York, NY11215, U.S.A.
December 1, 1993
2. Internal address. The address in social private letters is omitted. The address in the letter is located at the lower left of the letterhead, and its beginning line is lower than the end line of the letterhead, which is located at the left of the center of the stationery.
in the address of a letter, write the title and name of the recipient first, and then write the address. The address is arranged in the same order as the letterhead. There are also two writing formats of the address in the letter: parallel and oblique. Generally speaking, the format used in the letterhead and the address in the letter is always the same. Punctuation marks are also used as letterheads.
There are generally the following situations about addressing the title and name of the recipient in the address of the letter:
Mr. (with surname) for men without professional titles
Mrs. (with surname of the woman's husband) for married women
Miss for unmarried women
Ms. (doctor) for women with unknown marital status.
professor. (professor)
Pres.(President)
3. Salutation
Salutation is a form of honorific address for the recipient, which is in a line of its own, and ranks up and down with the address in the letter. It is more polite to use "My Dear" than "d ear" in the United States, while the usage in Britain is just the opposite. For a stranger, we usually use "Dear Sir" or "D ear Madam" for communication. It is also important to note that the address is followed by a comma.
4. body
the body is the core of a letter. The following points must be paid attention to in the writing of the text:
(1) The text should be written from one or two lines below the address, and the first line of each paragraph should be indented inward by about five letters, and then turned to the top. The text is also written in parallel, that is, each line is top-lined, but two or three lines should be left between paragraphs to indicate segmentation.
(2) There are no certain rules for informal letters except politeness. But what kind of wording should be thought out in advance.
(3) For a very formal letter, it is very important to know the opening sentence. In addition, each paragraph in the content of the letter can only have one central idea, so that people who read the letter can clearly understand what you want to express. In order to express clearly, we should use short sentences as much as possible, and less long and difficult sentences. Paragraphs should also be short rather than long, especially at the beginning and end.
(4) scribbled words are as unsightly as untidy clothes, and writing must be neat and standardized. You can't make mistakes in spelling. You must turn to the dictionary for help when you are not sure about the words.
(5) For any formal letter, we should write all the contents of the letter on a piece of paper. If one page is not enough, you can continue to write on the same stationery, but if there are only one or two more lines, try to arrange them tightly on one page, or divide them into two pages on average. The letter should be beautifully written.
(6) in formal letters, the words should be solemn, and slang and pen-saving words should never be used.
5. comprehensive close
the concluding words are the polite words at the end. Generally, after writing a line or two under the main text, start writing from the center of the stationery, with the first letter capitalized and a comma at the end. The wording of the ending depends on the situation, and there are usually the following types:
(1) Credit to units, groups or strangers:
Yours (very) Truly, (very) Truly Yours
Yours (very) Faithfully, (very) Faithfully Yours,
(2) Letters to superiors can be used:
Your (very) Respectfully,
Your (very) Obediently,
Your Gratefully,
Your appreciably,
You can also put your behind.
(3) Letters to acquaintances or friends can be used:
Your, Yours ever, Yours fraternally,
Your Cordily, Your Devotedly,
You can also put your behind.
(4) Letters to relatives or close friends can be used:
Your, yours ever, Yours affectionately,
Your Devoted Friend,
Lovingly p>Yours,
Your Loving Son (father, mother, nephew…… ...),
The above situations.
6. signature
the signature is at the bottom of the closing polite expressions, slightly to the right, so that the last word can be close to the blank and flush with the text above. Sign with a blue pen or ballpoint pen, not a typewriter. The name of the company can be typed on the signature, and the position can also be typed below. If the writer is a woman, you can indicate Mrs. or Miss in parentheses before signing.
the format of the signature cannot be changed frequently. For example, one letter is signed by G·Smith, another is signed by George Smith, and the third letter is signed by G B Smith H. Mr., Prof or Dr. are not allowed before a man signs.
(2) How to write English letter envelopes (SUPERCRIPTION)
The writing of English letter envelopes is also different from that of Chinese. Specifically, English letters should arrange the contents of envelopes in this way.
1. The name and address of the sender are written in the upper left corner of the envelope. The recipient's name and address are written in the lower or right part of the envelope. The names should be listed separately. Name and address are written in the same way as heading and inside address. The format used (parallel or oblique) is also consistent with the arrangement in the letter. Pay attention to write the postal code.
2. You can write some instructions in the lower left corner of the envelope. For example, write General Delivery, Registered Letter, Express, Air mail, Personal, Please Forward, Prin ted Matter, Book Post, Manuscripts, Photos Enclosed.
3. If the envelope is sent to a third party through the post office and handed over to the recipient, the name of the sender should be written below the recipient's name, and c/o(care of) should be added in front. Such as:
Mr. Thomas Green
C/O Mr. William Scott
11 St. Lawrence Ave.
Montreal 18, Canada.
4.Jr.(Junior) and Sr.(Senior) can be used with Mr. (Mister) to show the difference between father and son. China people have different names for their father and son, so it is unnecessary to use them. In addition, Sr. is generally omitted.