Usually, there are four letter formats in business communication, each of which has its outstanding characteristics, and the choice of which format depends on the writer's hobby.

Modified block letter format

In this format, except for the date and signature, every input element starts from the left. Dates can be backspaced from the right margin point to align with the right margin; It may be located in the center or it may start from the center. However, the most attractive date location may depend on the design of the letterhead.

In this format, the typesetting of letters, except the date and signature, starts from the left margin, and there are no spaces or blank lines between paragraphs. The date can be placed on the far right or in the middle, forming a line of its own. The most attractive thing about writing the date actually depends on the design of the stationery.

Semi-printed letter format

This format is similar to the modified block in other respects, except that the body of the letter is indented paragraphs.

This typesetting format is similar to block letters, except that the first line of each paragraph in the text needs spaces.

All uppercase letter format

The monolithic format illustrates the trend of simplicity and ease of use. All lines, including the date and signature, start from the left. Paragraphs are always blocked.

This alphabetical arrangement is more effective than modified blocks or semi-modified blocks, because no extra time is needed to indent paragraphs or place dates and ending lines. In addition, many writers believe that the whole block arrangement provides an attractive, commercial appearance.

This format is a proof that the author tends to be simple and convenient. All paragraphs, including dates and signatures, start from the left without spaces, and there are usually blank lines between paragraphs.

This typesetting is more effective than the above two, because the above two need a certain amount of time to reflect spaces, dates and concluding remarks. In addition, many authors believe that this typesetting can better reflect a commercially attractive appearance.

Simplify the letter format

As with the block format, all lines in the simplified format start from the left margin. It omits the traditional address and conclusion, and always contains a theme instead of address to show the content of the letter. Supporters of simplified format believe that pauses and compliments have little effect on information except wasting time. However, others are reluctant to omit the tone quality of these two parts because they have been used routinely for many years and readers expect them.

Like the above format, this format is to keep all paragraphs. It omits the conventional address and the pleasantries at the end of the letter, but adds a topic sentence where the address should be written, indicating the content of the letter. People who like this format think that the address and pleasantries at the end of the letter have no meaning to the information itself, but only waste time. But there are others who don't want to omit these two parts, because they have been using them as usual for many years, and readers are used to this way.

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