I. General Provisions

1. Procurement contents

1.1. For details of this procurement, please refer to Chapter 3 of the tender documents.

2. Definition

2.1. "Purchaser" refers to XXXXXXXX (a company).

2.2. "Bidder" refers to the manufacturers and companies that submit bidding documents to the purchaser.

2.3. "purchasing agency" refers to XXXXXXX co., ltd.

2.4. "Goods" refers to XXXX equipment and other technical data listed in the tender invitation.

2.5. "service" refers to the after-sales service and other similar obligations of the equipment provided by the bidder according to the provisions of the bidding documents.

3. Sources of funds

3.1. The funds of the purchaser for purchasing this batch of goods and services have been confirmed, and the purchaser plans to use the purchasing funds for the qualified payment of the goods and services under the contract signed after this tender.

4. Qualified Bidders

4.1. Bidders must meet the requirements of bidder qualification and qualification in the bid invitation letter.

5. Bidding expenses

5.1. The bidder shall bear all expenses related to the preparation and participation in the bidding, and the purchaser and the procurement agency have no obligation and responsibility to bear these expenses regardless of the bidding result.

2. Bidding documents

6. Composition of bidding documents

6.1. Bidding documents are used to clarify the required goods and services, bidding procedures and contract terms. The tender documents are divided into six chapters. The specific contents are as follows:

Chapter I Invitation for Bid

Chapter II Instructions to Bidders and Pre-attached Table

Chapter III Bidding Requirements

Chapter IV Scoring Methods and Standards

Chapter V Contract Format and Main Terms of Contract

Chapter VI Bidding Document Format

Please carefully check whether the bidding documents are complete, and if there are any gaps, please contact the purchasing agency immediately to solve them.

6.2. In addition to the contents in 6.1, the clarification or modification of the tender documents issued by the tenderer in written form are all parts of the tender documents, which are binding on the tenderer and bidders.

6.3. The bidder is deemed to be fully familiar with all kinds of situations related to the performance of the contract where the project subject to tender is located, including natural environment, climatic conditions, labor force and public facilities, etc., which are not described in this tender document.

6.4. The bidder shall carefully read all the items, formats, terms and technical requirements in the bidding documents. If the bidder fails to submit all the information according to the requirements of the bidding documents or the bidding documents fail to make substantive responses to the bidding documents in all aspects, it is the risk of the bidder and may lead to the rejection of his bid.

7. clarification of bidding documents

7.1. the bidder shall notify the procurement agency in writing (including letters, faxes, etc., the same below) 15 days before the bidding deadline (calendar days, the same below). The procurement agency will hold a question-and-answer meeting or give a written reply to the clarification request received 15 days before the bidding deadline, and send a written reply to each bidder who has purchased the bidding documents. The written reply does not explain the source of the problem.

7.2. If the procurement agency holds a question-and-answer meeting, it will inform all bidders who have purchased the bidding documents and registered to attend the question-and-answer meeting.

8. Modification of bidding documents

8.1. At any time before the deadline for bidding, the purchaser and the procurement agency may modify the bidding documents on their own initiative or when answering the clarification questions raised by the bidders, for whatever reason.

8.2. The revised documents will be an integral part of the tender documents and binding on all bidders.

8.3. In order to allow the bidders enough time to revise the bidding documents according to the revision requirements of the bidding documents, the procurement agency may postpone the deadline and bid opening time as appropriate, and will notify all bidders in writing.

9. Notice

9.1. For the notice related to this project, the procurement agency will deliver it to all bidders who have registered and purchased the bidding documents in the form of written or e-mail or announcement in the media published in this tender announcement. The e-mail address and fax number are subject to the bidder's registration. The bidder who receives the notice shall immediately reply and confirm it in the same way. The procurement agency shall not be responsible for the delay or non-delivery of the notice due to the wrong registration or the failure of the mailbox server and fax line.

III. Preparation of bid documents

1. Language and measurement of bid documents

1.1. The bid documents submitted by the bidder and all correspondence and telegrams between the bidder and the purchaser and the procurement agency concerning the bid shall be written in Chinese. The supporting documents and printed documents submitted by the bidder can be in another language, but the corresponding contents should be accompanied by a Chinese translation, and the Chinese translation shall prevail in case of differences and contradictions.

1.2. unless otherwise specified in the tender documents, the units of measurement in the tender documents and in all correspondence documents between bidders and purchasers and procurement agencies shall be the legal units of measurement of the People's Republic of China.

11. Composition of bidding documents

11.1. The bidder shall truthfully prepare the bidding documents in strict accordance with the relevant requirements in the bidding documents and provide supporting materials. The purchaser reserves the right to further request the bidder to supplement the relevant materials. Refusing to supplement the materials or providing untrue materials will be regarded as an automatic waiver of bidding qualification.

11.2. The bidding documents submitted by the bidder mainly include:

11.2.1 bidding letter and price bid part

1) bidding letter;

2) list of bid opening;

3) itemized quotation list.

11.2.2 Commercial part

1) Bidder/manufacturer profile;

2) power of attorney of the legal representative;

3) relevant qualifications and qualification documents;

4) Performance of similar projects (in recent three years) and supporting materials;

5) Statement of Business Response and Deviation: All ambiguities or disappointments of the bidder in the business terms must be included in the Business Deviation Statement. If this form is blank, it means that the bidder completely accepts all the contents described in the tender documents;

6) others.

11.2.3 technical part

1) technical strength and equipment;

2) technical proposal;

3) after-sales service plan;

4) Description table of technical response and deviation: The bidder shall, in accordance with the technical specifications, parameters and technical requirements of the bidding goods in Chapter III of the bidding documents, explain one by one in sequence that the goods provided have made substantial response to the technical specifications/requirements of the bidding documents, and state the deviations and exceptions from the technical specifications. Especially for indicators with specific parameter requirements, the bidder must provide the specific parameter values of the invested equipment. If you only indicate "compliance", "satisfaction" or simply copy the requirements of the bidding documents, it may lead to the rejection of the bid.

5) others.

11.2.4 the bidder shall provide.

12. Bid quotation

12.1. All goods and services provided by bidders shall be quoted in RMB.

12.2. The bidder's tender offer shall include all the expenses for completing this project. The bidder is responsible for the accuracy of the quotation, and any omission or misreporting is the risk of the bidder.

12.3. Only one quotation is allowed for each kind of goods, and any alternative quotation will not be accepted.

12.4. The price quoted by the bidder is fixed during the execution of the contract and shall not be changed for any reason.

12.5. The total bid price shall include the quotation of all goods in standard configuration, the quotation of accessories and spare parts (if any), and the direct and indirect expenses such as transportation, insurance, installation and debugging, inspection and acceptance, after-sales service, insurance, taxes, vehicle purchase tax and so on.

13. format and signing of bid documents

13.1. the bid documents shall be compiled according to the contents specified and required in this instruction, and the bid documents submitted by the bidders must use the format of bid documents provided by the tender documents without exception (the form can be extended according to the same format).

13.2. All bidding documents shall be printed and filled in with A4 paper, and the handwriting in the filled-in part shall be neat and clear.

13.3. The bidder shall prepare one original and two copies of the bidding documents (if the bidder participates in the bidding of more than two packages, each package shall prepare the bidding documents separately), and both the original and the copies shall be bound into volumes. Each bid document shall be clearly marked with "original" or "copy". If the original and the copy are inconsistent, the original shall prevail. A copy of the bid document may be a copy of the original.

13.4. The bidder shall fill in the full name of the bidder, affix the seal of the bidder, and sign the full name of the legal representative or the agent entrusted by the legal representative in the appropriate position of the bidding documents according to the requirements of the bidding documents.

13.5. If there is any alteration in the bidding documents, it shall be signed by the legal representative of the bidder or an agent entrusted by the legal representative.

14. Bid bond

14.1. A bidder shall submit a bid bond at the time and amount specified in the bid invitation letter, which shall be taken as part of his bid.

14.2. The bid bond shall be in any of the following forms: telegraphic transfer, bank check, bank draft or cash.

14.3. The bid bond is to protect the procurement agency and purchaser from losses caused by the bidder's behavior. The procurement agency and purchaser may confiscate the bidder's bid bond according to Article 14.6 of the Instruction when they suffer losses due to the bidder's behavior.

14.4. Any bid that fails to submit the bid bond according to the provisions of Articles 14.1 and 14.2 of the Instruction will be regarded as a non-responsive bid and rejected.

14.5. The bid bond of the unsuccessful bidder will be returned to the bidder within five (5) working days after the letter of acceptance is issued. The bid bond of the winning bidder shall be refunded within five (5) working days after the winning bidder signs the contract according to Article 3 of the Instruction.

14.6. In any of the following circumstances, the bid bond will be confiscated:

14.6.1 The bidder withdraws his bid within the bid validity period specified in the bidding documents;

14.6.2 No authentic and effective certification materials are provided in the bidding documents;

14.6.3 The bidder cheats the bid by other means;

14.6.4 The winning bidder fails to sign the contract according to Article 3 of the Instruction;

14.6.5 The winning bidder fails to pay the bid-winning service fee to the procurement agency as required;

14.6.6 disobeying the bidding discipline unreasonably disturbs the bidding order of government procurement.

15. bid validity

15.1. the bid shall remain valid for ninety (9) days after the specified bid deadline. A bid whose validity period does not meet the requirements will be regarded as a non-responsive bid and rejected.

iv. submission of bid documents

16. sealing and marking of bid documents

16.1. for the convenience of bidding, bidders should submit the bid opening list separately and seal it, and mark the words "bid opening list" on the envelope. For the convenience of inspection, the bidder shall submit a power of attorney of the legal representative separately.

16.2. The bidder shall separately seal the original and all copies of the bidding documents in separate envelopes, and mark the words "original" and "copy" on the envelopes. Then all the envelopes are encapsulated in the outer envelope.

16.3. The outer envelope shall be marked with the words "[project name] bidding document", "[project number]", "it shall not be opened before [bid opening time]" and "[bidder's name and address]".

16.4. The inner envelope should be sealed, and the sealing place can be stamped with the bidder's seal; The sealing and riding seam of the outer envelope shall be stamped with the bidder's seal (or official seal).

16.5. If it is not sealed and marked according to the above provisions, the purchaser and the procurement agency will not be responsible for the wrong bid or premature unsealing of the bid documents. The bidding documents unsealed in advance as a result will be rejected by the procurement agency and returned to the bidder.

17. Bid deadline

17.1. The bidder shall submit the original and all copies of the bid documents to the bid opening place no later than the bid deadline specified in the bid invitation letter.

17.2. if the purchaser and the procurement agency decide to extend the bidding deadline as appropriate, all rights and obligations of the procurement agency, the purchaser and the bidder subject to the bidding deadline shall be extended to the new deadline.

18. Late submission of bid documents

18.1. The purchaser and procurement agency will reject and return the bid documents received after the specified deadline.

19. Modification and cancellation of bid documents

19.1. After submitting the bid documents, a bidder may modify or withdraw his bid, but the purchaser and procurement agency must receive a written notice of modification or withdrawal before the specified bid deadline.

19.2. The notice of amendment or withdrawal of the bidder shall be signed or stamped with the official seal of the bidder by the legal representative or authorized agent of the legal person, sealed, marked and sent according to Article 16 of the Instruction.

19.3. A bidder shall not withdraw his bid after the deadline for submission of bids, otherwise his bid bond will be confiscated in accordance with Article 14.6 of the Instruction.

19.4. After the deadline for submission of bids, the bidder shall not make any amendments to its bid.

v. bid opening, bid evaluation and calibration

2. bid opening

2.1. the procurement agency shall organize public bid opening according to the date, time and place specified in the "invitation to bid". The bidder shall send an authorized representative to attend the bid opening, and the representative of the bidder who participates in the bid opening shall present a valid identity document and a legal person power of attorney and sign for registration to prove his attendance. If there is no valid ID card or the ID card does not match, the bid will be rejected.

2.2. at the time of bid opening, the bidder or its elected representative shall check the sealing of the bid documents, and the purchaser and the procurement agency shall check the legal person power of attorney of the bidder present at the meeting and the identity certificate (original) of the client, and then unpack and sing the bid after confirming that it is correct, and publish the contents of the "Bid Opening List" in each bid document and other contents deemed appropriate by the purchaser. Only the discounts and declarations read out at the time of bid opening will be considered in the bid evaluation. Except for returning the late bid intact according to Article 18 of the Instruction, no bid shall be rejected at the time of bid opening.

2.3. The unopened and unmarked bid documents will be returned to the bidder intact. The bid documents after opening the bidding will not be returned.

2.4. The procurement agency is responsible for the record of bid opening. The bid opening record requires the signature of the bidders' representatives for confirmation.

21. Composition and evaluation method of the bid evaluation committee

21.1. The bid evaluation is the responsibility of the bid evaluation committee established by the procurement agency in accordance with relevant laws and regulations. The members of the jury are composed of one representative of the purchaser and four randomly selected from the expert database of the XXXXXXXX government procurement office.

21.2. The bid evaluation committee will conduct the bid evaluation according to the bid evaluation method determined in the tender documents. The evaluation of bid documents by the bid evaluation committee is divided into preliminary examination and evaluation.